The Legal Specialist provides key support to the Jenzabar Legal Team by performing duties to assist legal and contract operations.Essential TasksProcess contract-related requests in a timely and efficient manner including: reviewing and approving Secondary Services Orders, NDAs, Client Forms, Beta Agreements, and other contracts in the Company’s contract management systems; sending out contracts for signature via DocuSign; and processing contracts when returned signed Support the legal responsibilities of Jenzabar’s Legal DepartmentAssist the legal team with legal-related projects and tasksCoordinate with other members of the legal group to ensure effective workflow, consistent execution, and unified approaches throughout the legal departmentProvide first line of support to administrative and day to day requests from Company’s sales and services teams, third-party partners, and others in and outside of the organizationServe as primary administrator for Legal Tracker, the Legal Department’s matter management and electronic billing systemAssist in the management and administration of Legal’s contract management systemsDevelop playbooks and guidelines to improve legal processesManage the process for timely payment of outside counsel and legal vendors Draft various legal documents such as amendments, letters, and correspondenceLeverage AI-enabled tools and analytics to enhance decision-making, improve efficiency, and drive measurable business outcomes when appropriateApply sound judgment and ethical standards when using AI, ensuring accuracy, data privacy, and responsible human-in-the-loop oversightOther duties as assignedPreferred Skills & Experience2+ years of relevant work experienceExcellent interpersonal, oral, and written communication skillsAdvanced analytical and practical problem-solving skillsOrganized and demonstrated project management skills; deadline orientedAbility to multi-task while maintaining great attention to detailAbility to work independently and think strategicallySelf-motivated team player with the ability to work well under pressure and adapt in a changing environmentKnowledge of the legal industryDemonstrated ability to maintain a positive attitude, professionalism, and dedication to providing quality serviceThe pay range for this position is $50,000-$60,000/year; however, base pay offered may vary depending on job-related knowledge, geographic location, skills, and experience. This position is eligible for an annual bonus in addition to a full range of benefits. This information is provided per the relevant state and local pay transparency laws for the location in which this position will be performed.BenefitsMedical Insurance, Life Insurance, Dental Insurance, Vision Insurance, PTO, Paid Parental Leave, Paid Holidays, Short Term Disability, Long Term Disability, 401K, Educational Assistance Jenzabar does not discriminate in employment opportunities or practices on the basis of race, color, sex, gender, gender identity, pregnancy, childbirth and related medical conditions, genetics, genetic markers and carrier status, creed, religion, national origin, ancestry, age, disability, medical condition, marital status, sexual orientation, military service, veteran status, or any other status protected by state and federal laws.Please Note: Jenzabar does not sponsor applicants for work visas.Electronic Monitoring Notice:Job applicants are advised that Jenzabar reserves the right to monitor, access, review, and disclose electronic activity conducted on Company‑owned devices, networks, and systems, as well as activity involving Jenzabar applications or accounts accessed on personal devices. Monitoring may include email, messaging, internet usage, files, applications, and other electronic communications or data, and is performed for security, compliance, and operational purposes.
The Legal Specialist provides key support to the Jenzabar Legal Team by performing duties to assist legal and contract operations.
Essential Tasks
- Process contract-related requests in a timely and efficient manner including: reviewing and approving Secondary Services Orders, NDAs, Client Forms, Beta Agreements, and other contracts in the Company’s contract management systems; sending out contracts for signature via DocuSign; and processing contracts when returned signed
- Support the legal responsibilities of Jenzabar’s Legal Department
- Assist the legal team with legal-related projects and tasks
- Coordinate with other members of the legal group to ensure effective workflow, consistent execution, and unified approaches throughout the legal department
- Provide first line of support to administrative and day to day requests from Company’s sales and services teams, third-party partners, and others in and outside of the organization
- Serve as primary administrator for Legal Tracker, the Legal Department’s matter management and electronic billing system
- Assist in the management and administration of Legal’s contract management systems
- Develop playbooks and guidelines to improve legal processes
- Manage the process for timely payment of outside counsel and legal vendors
- Draft various legal documents such as amendments, letters, and correspondence
- Leverage AI-enabled tools and analytics to enhance decision-making, improve efficiency, and drive measurable business outcomes when appropriate
- Apply sound judgment and ethical standards when using AI, ensuring accuracy, data privacy, and responsible human-in-the-loop oversight
- Other duties as assigned
Preferred Skills & Experience
- 2+ years of relevant work experience
- Excellent interpersonal, oral, and written communication skills
- Advanced analytical and practical problem-solving skills
- Organized and demonstrated project management skills; deadline oriented
- Ability to multi-task while maintaining great attention to detail
- Ability to work independently and think strategically
- Self-motivated team player with the ability to work well under pressure and adapt in a changing environment
- Knowledge of the legal industry
- Demonstrated ability to maintain a positive attitude, professionalism, and dedication to providing quality service
The pay range for this position is $50,000-$60,000/year; however, base pay offered may vary depending on job-related knowledge, geographic location, skills, and experience. This position is eligible for an annual bonus in addition to a full range of benefits. This information is provided per the relevant state and local pay transparency laws for the location in which this position will be performed.
Benefits
Medical Insurance, Life Insurance, Dental Insurance, Vision Insurance, PTO, Paid Parental Leave, Paid Holidays, Short Term Disability, Long Term Disability, 401K, Educational Assistance
Jenzabar does not discriminate in employment opportunities or practices on the basis of race, color, sex, gender, gender identity, pregnancy, childbirth and related medical conditions, genetics, genetic markers and carrier status, creed, religion, national origin, ancestry, age, disability, medical condition, marital status, sexual orientation, military service, veteran status, or any other status protected by state and federal laws.
Please Note: Jenzabar does not sponsor applicants for work visas.
Electronic Monitoring Notice:
Job applicants are advised that Jenzabar reserves the right to monitor, access, review, and disclose electronic activity conducted on Company‑owned devices, networks, and systems, as well as activity involving Jenzabar applications or accounts accessed on personal devices. Monitoring may include email, messaging, internet usage, files, applications, and other electronic communications or data, and is performed for security, compliance, and operational purposes.
For over four decades, the higher education experts at Jenzabar have been helping colleges and universities across the world thrive through multiple services. The Jenzabar culture is one that fosters an entrepreneurial environment, where employees are encouraged to be creative, work hard, and have a great time while doing so. We believe in open doors, asking tough questions, respecting each other, and surpassing our clients’ expectations every step of the way. It’s an enjoyable place to be, with casual dress and a relaxed atmosphere.Mission Statement:We believe everyone is a masterpiece with great work to do on Earth. Jenzabar’s mission is to create pathways to empower all to know who they are, what work they are destined to do, and how they can unlock their full potential – at home, at work, and in the world!
For over four decades, the higher education experts at Jenzabar have been helping colleges and universities across the world thrive through multiple services. The Jenzabar culture is one that fosters an entrepreneurial environment, where employees are encouraged to be creative, work hard, and have a great time while doing so. We believe in open doors, asking tough questions, respecting each other, and surpassing our clients’ expectations every step of the way. It’s an enjoyable place to be, with casual dress and a relaxed atmosphere.
Mission Statement:
We believe everyone is a masterpiece with great work to do on Earth. Jenzabar’s mission is to create pathways to empower all to know who they are, what work they are destined to do, and how they can unlock their full potential – at home, at work, and in the world!
