Licensing Coordinator

Job description

Do you love Pop Culture? Are you organized, passionate, and detail oriented? Then we invite you to join our Licensing Team here at Hot Topic as a Licensing Coordinator. Our Licensing Coordinators will work alongside our Licensing Specialist and support the Hot Topic Licensing team. This role offers administrative support to the in-house licensing team as well as communicates and follows up with internal teams and external licensing partners. *This role operates on a hybrid schedule and will require to work from our HQ located in the City of Industry, CA 3 days a week.* ### WHAT YOU'LL DO - Oversee all aspects of the licensed product process from concept to distribution for multiple licenses - Photograph and ship samples - Track compliance and adherence to all contractual requirements with the Licensing Specialist - Monitor contract status from negotiation through execution - Coordinate and maintain accuracy of product tracking sheets, licensor submission portals, royalty reports, sales reports and SKU set up - Main contact for internal communication regarding contractual rights and obligations - Attend internal and external meetings, and respond to follow ups as needed - Serve as the point person for licensor requests, and work closely to communicate key issues and resolve potential issues - Performs other duties as assigned ### WHAT YOU'LL NEED - Bachelor’s degree preferred or relevant experience - Licensing understanding a plus - Heavy data entry familiarity - Must have strong attention to detail for compliance and audit purposes - High level of organization and ability to manage multiple projects with various deadlines - Excellent time management skills to help successfully prioritize and complete projects on time - Strong follow-through - Proven communication skills; must be articulate and professional both in written and verbal forms - Ability to work proactively, independently and reliably under tight timeframes in a fast-paced environment - Regularly required to sit, stand - Occasionally will lift/move samples up to 10 pounds.