Litigation Paralegal

Job description

Summary of Role Perplexity AI is looking for a highly organized and resourceful Litigation Paralegal to serve as the operational backbone of a fast-moving, high-stakes litigation docket, with a particular focus on eDiscovery and related processes. This role reports to the Senior Counsel, Litigation and offers significant responsibility, direct exposure to novel questions at the intersection of artificial intelligence and law, and growth potential across other areas of an in-house practice group. You’ll partner closely with outside counsel, eDiscovery vendors, and internal Engineering, Security, and IT stakeholders to run preservation, collection, review, and production workstreams across a growing portfolio of matters. You’ll own the day-to-day relationship with our eDiscovery vendors, keep spend and data volumes disciplined against negotiated rates and our Outside Counsel Guidelines, and run intake and matter tracking so that nothing slips. You’ll also handle the steady flow of third-party legal requests, including subpoenas, summonses, and preservation demands, and route each to the right owner with the facts and deadlines already assembled. This is a hands-on role for someone who is detail-obsessed, comfortable with technical data sources, fluent with AI and legal-technology tooling, and energized by building repeatable systems from the ground up so that a small team can handle a large docket. If your instinct when something breaks is to redesign the process, you will do well here. Key Responsibilities - Manage eDiscovery workflows end to end across multiple matters, including issuing and tracking legal hold notices, maintaining custodian lists and acknowledgments, coordinating custodian interviews, and overseeing collection, processing, review, and production. - Serve as day-to-day point of contact for eDiscovery and litigation-support vendors, including scoping engagements and statements of work, tracking data volumes and hosting costs, reviewing invoices, and holding vendors to agreed rates and service levels. - Support attorneys with case management, including maintaining internal file management systems, organizing case files and pleadings, docketing and tracking key deadlines and hearing dates, and updating internal stakeholders on matter progress. - Own intake for new matters and third-party legal requests, including logging, triaging, and routing each matter to the right attorney with a clear summary of the claim, the requester, the matter type, and any immediate deadlines. - Process and coordinate timely, accurate responses to subpoenas, summonses, preservation demands, litigation hold requests, and other third-party legal requests, working from templates and escalation protocols and escalating complex or sensitive matters as needed. - Help manage outside counsel relationships and billing records, including matter budgets, accrual tracking, invoice review against Outside Counsel Guidelines, and matter-management hygiene in our billing systems. - Build and improve the systems behind the work, including intake workflows, response playbooks, matter templates, trackers, escalation paths, and preservation checklists, so that recurring problems are solved structurally rather than absorbed by heroics. - Support broader litigation and legal-operations projects, including tool implementations, vendor evaluations, and policy rollouts, and assist as needed with other organizational and administrative tasks. Qualifications Need to have: - 3+ years experience as a paralegal, legal assistant, or litigation coordinator at a law firm or in-house legal department - Deep understanding of civil litigation matters, from inception through resolution - Hands-on experience supporting eDiscovery processes across the EDRM lifecycle, including legal holds and document preservation, collection, processing, review, and production - Experience working directly with eDiscovery and litigation-support vendors, including scoping statements of work, tracking budgets, and reviewing invoices - Experience managing a high volume of concurrent matters and deadlines with strong organizational skills and exacting attention to detail - Ability to multi-task and effectively manage competing priorities in a fast-paced startup environment - Excellent written and verbal communication skills, including the ability to correspond directly with outside counsel, vendors, and opposing counsel and to calibrate tone for sensitive or adversarial situations - Demonstrated discretion and sound judgment when handling confidential and privileged material Nice to have: - Paralegal certificate, associate’s degree in paralegal studies, or bachelor’s degree - Direct experience with eDiscovery review platforms, legal research and docketing databases, document management systems, and legal billing or matter management software - Experience processing subpoenas, summonses, and other third-party legal requests, including correspondence with opposing counsel and government agencies - Demonstrated AI tool fluency, having used AI to build real workflows rather than as an occasional chatbot, and comfort learning new platforms quickly - Experience at a high-growth technology startup - Interest in artificial intelligence laws and regulations