Logistic, Custom and Trade Compliance Manager (Pharmaceuticals Division)

Job description

JOB DESCRIPTION: ABOUT ABBOTT Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology. WORKING AT ABBOTT At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You will have access to: Career development with an international company where you can grow the career you dream of. A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune. A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists. Report to: Demand Planning & Supply Chain Director Working location: Ho Chi Minh MAIN PURPOSE OF THE ROLE: Lead EPD Vietnam’s importation, customs and trade compliance operations under FIE business model, ensuring uninterrupted product supply and alignment with business demand. Establish and maintain compliant, efficient and sustainable import processes by managing customs regulations, trade compliance requirements, third-party logistics partners and customs brokers. Drive operational excellence, cost optimization and risk mitigation through effective logistics planning, performance management, audit readiness and continuous improvement initiatives MAIN RESPONSIBILITIES: 1. Import & Customs Management Manage import plans with cross-functional teams and third-party partners, ensuring timely execution aligned with business demand. HS Classification, FTA & Licensing Management Verify HS classification and compliance with applicable regulations, including duty exemptions, reductions, FTAs and specialized management requirements. Review Free Trade Agreement (FTA) opportunities to optimize duty savings while maintaining compliance. Monitor and manage import licenses, LOA/POA/NOA, product registrations and import permits, as required. VAT & Import Duty/ Cost monitoring and management Manage VAT and import duty planning and processing in collaboration with the Finance team and customs brokers. Control customs brokerage fees, pass-through costs and other import-related surcharges. Coordinate and support payment processing between customs brokers and internal stakeholders. Customs Brokerage Tender and Contracting Process Management: Collaborate with the Procurement team to manage customs brokerage service tenders, negotiate contract terms and secure competitive quotations. Broker performance management: Monitor and manage customs broker performance against agreed service levels. 2. Operational Excellence & Cost Optimization Warehouse/Logistics Capacity Planning Manage inbound, outbound and storage capacity planning to optimize warehouse productivity and utilization. Support business continuity and supply resilience through effective logistics planning, risk management and contingency planning. Support annual budgeting and importation cost planning activities. Warehouse performance management and Continuous improvement Monitor and evaluate warehouse performance against established KPIs and service levels. Identify opportunities to optimize transportation, warehousing and importation costs while maintaining required service levels. Lead initiatives to improve logistics processes, reduce waste and enhance operational efficiency. 3. Customs, Trade and Regulatory Compliance Monitor regulatory changes related to customs, importation and international trade, and assess their business impact. Ensure all importation activities comply with applicable Vietnamese customs regulations, import requirements and corporate compliance standards. Monitor and maintain compliance with OEC Third-Party Process (3PP) requirements for customs brokers. Establish, maintain and continuously improve customs and trade compliance processes, SOPs and internal controls. 4. Audit, Risk & Governance Accountable for internal audits, external audits and global compliance reviews related to customs and trade activities. Maintain documentation and record retention in accordance with regulatory and quality management requirements. Identify compliance risks and implement appropriate mitigation actions. MINIMUM BACKCROUND/EXPERIENCE REQUIRED Experience 5-7 years of experience in Import/Export, Customs Compliance, Supply Chain, Logistics, or Trade Operations, preferably within multinational companies. Experience in similar job in pharmaceutical and healthcare industries. Solid knowledge of Vietnam customs regulations, international trade compliance and importation processes. Experience in managing stakeholders, customs brokers, import clearance activities, and customs audits and regulatory inspections. Experience in leading continuous improvement initiatives to optimize import operations, service quality, and cost efficiency. Education Bachelor Bachelor's degree in Supply Chain, Logistics, International Trade, Business Administration or related discipline CORE Skills Required Professional Skill · Meet the requirement for a commercially astute, articulate, technically strong, dynamic, insightful and influential leader with the ability to operate at both strategic and operational levels · Ability to handle high levels of pressure and critical decision-making. · Excellent leadership, interpersonal, teambuilding, and problem-solving skills. · Skilled communicator with well- developed verbal, written and presentation ability. Behavioral / Leadership Skill · Change Management · Negotiation and Contract Management · Strategic Thinking · Communication and Presentation Skills · Stakeholder Management · Problem Solving and Decision Making Language Skill Fluent English communication (written and verbal) Computer Skill Kỹ năng về máy tính (any specific Computer Skill required) Microsoft Excel and data analysis SAP or ERP systems undefined The base pay for this position is N/A In specific locations, the pay range may vary from the range posted. JOB FAMILY: Supply Chain DIVISION: EPD Established Pharma LOCATION: Vietnam > Ho Chi Minh City : Me Linh Point Tower ADDITIONAL LOCATIONS: WORK SHIFT: Standard TRAVEL: Not specified MEDICAL SURVEILLANCE: Not Applicable SIGNIFICANT WORK ACTIVITIES: Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)