Logistics Assistant

Job description

General Responsibilities Assist with the day-to-day logistics operations under the supervision of the Logistics Officer. Support the inspection and maintenance of vehicles to ensure they are in proper working condition and compliant with organizational standards. Help manage stock control systems and ensure accurate record-keeping of items in the NPA’s store and warehouse. Support the update and maintenance of asset , inventories and ensure timely reporting of any discrepancies. Organize and file logistics-related documents, ensuring completeness , accuracy and accessibility. House-keeping duties Assist in the timely collection and delivery of program-related materials. Support the procurement team in collecting quotations, delivering purchase orders, and collecting items from suppliers when needed. Ensure that all collected items are supported with the appropriate documentation (GRN, invoices, receipts, etc.). Maintain fuel usage and logbook records and assist with data entry and monthly reporting. Support the booking of h ote ls, transporta tion , venue s and other s imilar items . Conduct supervision and coordination for the maintenance of programme assets, offices and accommodation Specific duties Assist in maintaining an up-to-date inventory of field teams and department assets and inventories. . Support maintaining vehicle logbooks, service records, and fuel tracking files. Help arrange for basic repairs and servicing in coordination with the Logistics Officer. Participate in monthly logistics reports, including stock movement, vehicle/fuel usage, and equipment tracking. May be required to travel within Syria and Internationally to perform logistical duties . May be expected to work outside of normal office hours and will be compensated for such time in accordance with NPA policy. Perform any other duties within their physical and technical abilities as assigned by the Line Manager. About the Recruitment Process We work continuously for more diversity and inclusion throughout Norwegian People's Aid. We encourage all qualified candidates to apply. Please note, that only applications submitted through our career site will be considered. Applications and resumes sent via e-mail will not be reviewed. We kindly ask you to carefully read NPA’s Code of Conduct, Safeguarding Policy and Anti-Corruption Policy, before you submit your application. If you are the selected candidate for this position, you will be asked to complete and sign a Safeguarding self-declaration as well as our Code of Conduct. All policies related to ethics can be found on our website. We look forward to hearing from you!