Logistics Specialist

Job description

Owens & Minor is a global healthcare solutions company providing essential products, services and technology solutions that support care delivery in leading hospitals, health systems and research centers around the world. For over 140 years, Owens & Minor has delivered comfort and confidence behind the scenes, so healthcare stays at the forefront, helping to make each day better for the hospitals, healthcare partners, and communities we serve. Powered by more than 14,000 teammates worldwide, Owens & Minor exists because every day, everywhere, Life Takes Care™. Global Reach with a Local Touch 140+ years serving healthcare Over 14,000 teammates worldwide Serving healthcare partners in 80 countries Manufacturing facilities in the U.S., Honduras, Mexico, Thailand and Ireland 40+ distribution centers Portfolio of 300 propriety and branded product offerings 1,000 branded medical product suppliers 4,000 healthcare partners served Benefits Comprehensive Healthcare Plan - Medical, dental, and vision plans start on day one of employment for full-time teammates. Educational Assistance - We offer educational assistance to all eligible teammates enrolled in an approved, accredited collegiate program. Employer-Paid Life Insurance and Disability - We offer employer-paid life insurance and disability coverage. Voluntary Supplemental Programs – We offer additional options to secure your financial future including supplemental life, hospitalization, critical illness, and other insurance programs. Support for your Growing Family – Adoption assistance, fertility benefits (in medical plan) and parental leave are available for teammates planning for a family. Health Savings Account (HSA) and 401(k) - We offer these voluntary financial programs to help teammates prepare for their future, as well as other voluntary benefits. Paid Leave - In addition to sick days and short-term leave, we offer holidays, vacation days, personal days, and additional types of leave – including parental leave. Well-Being – Also included in our offering is a Teammate Assistance Program (TAP), Calm Health, Cancer Resources Services, and discount programs – all at no cost to you. PAY: $57,000 a year SHIFT: Mon - Fri 7am - Finish POSITION SUMMARY The IBD Analyst is responsible for the creation, maintenance, tracking, and issue resolution of Inbound Deliveries (IBDs) to ensure accurate and timely receipt of goods across Distribution Centers (DCs). This role serves as a key liaison between Supply Chain, Planning, Buyers, IT, and DC operations to maintain data integrity within SAP and support inbound flow efficiency. The position manages high transaction volumes, averaging approximately 360 lines per week across multiple DC locations. Additionally, this role serves as the secondary point of coordination for excess and obsolete inventory, off-site storage partnerships, and network-wide inventory health, while driving continuous improvement initiatives that reduce cost, improve service levels, and increase operational efficiency. This role is also a part of the HYH Field Operations team providing any needed project, site level, or SWAT support when needed. RESPONSIBILITIES (Exclude if less than 15%) Inbound Delivery (IBD) Creation • Create Inbound Deliveries (IBDs) in SAP (VL31N) per container. • Add container information to corresponding IBD deliveries. • Cross-reference P2D and Yard reports to validate delivery dates and line accuracy. • Create IBDs once material is in transit, typically one week prior to arrival to support accurate scheduling. IBD Delivery Date Management • Update delivery dates within SAP (ME22N) based on Goods Receipt (GR) changes. • Ensure alignment between Purchase Orders (POs), IBDs, and actual transit timelines. Weekly IBD Tracking & Reporting • Maintain and distribute a Weekly IBD Tracking Report (Excel-based). • Ensure all Distribution Centers and cross-functional partners have visibility to IBD status versus container arrivals. • Monitor inbound flow across DCs (2415, 2511, 2512, 2513, 2514, 2520). Issue Resolution & Escalation • Investigate and resolve IBD failures; escalate system-related issues to IT and follow through to resolution. • Communicate updates to DC teams and Supply Chain stakeholders. Shortage & Over-Receipt Management Overages: • Obtain approval from Buyer and Planner. • Create new PO lines as required. • Generate new IBD deliveries to reflect quantity changes. Shortages: • Obtain Buyer and Planner approval. • Coordinate PO closure process with Planner/Buyer (in alignment with IT procedures). Network Inventory Health & Visibility • Monitor inventory status, classification, and system alignment across the network to ensure accurate visibility for planning, customer service, and fulfillment. • Identify and resolve issues related to inventory status (e.g., blocked, quality, or misclassified stock). • Support mitigation of short-dated, expired, or at-risk inventory in partnership with IC and DC teams. Escalation Management & Special Projects • Act as a network escalation point for inventory-related issues, hot loads, and urgent business needs. • Lead and support one-off or strategic inventory and distribution projects as directed by network leadership. • Develop and execute mitigation strategies for complex operational challenges. Continuous Improvement & Cost Reduction • Drive continuous improvement initiatives focused on reducing handling, storage, and transportation costs. • Partner with DC Operations, IT, and network leadership to improve processes, systems, and workflows. Evaluate opportunities to improve storage efficiency, handling methods, and system processes that enhance network performance. EDUCATION & EXPERIENCE • Bachelor’s degree in Supply Chain, Logistics, Operations Management, or equivalent experience. • 3–5 years of experience in distribution, supply chain, inventory management, or logistics operations. • Strong understanding of DC operations, inventory flows, and supply chain systems. • Experience working cross-functionally with Operations, Planning, Transportation, and Inventory Control. • Strong analytical, problem-solving, and decision-making skills. • Ability to manage ambiguity and adapt responsibilities as business needs evolve. Preferred • Experience working with off-site storage or 3PL partners. • Familiarity with SAP, WMS platforms, or inventory planning systems. • Continuous improvement or Lean/Six Sigma experience. • Project leadership experience in a distribution or supply chain environment. KNOWLEDGE, SKILLS, & ABILITIES Technical Skills: • SAP experience required (VL31N, VL32N, ME22N). • Strong Excel skills for reporting and tracking. • Experience working with P2D and Yard reporting tools preferred. Competencies: • High attention to detail and data accuracy. • Strong organizational and time management skills. • Ability to manage high-volume transactional work. • Effective cross-functional communication skills. • Problem-solving mindset with ability to escalate appropriately. Additional Requirements • Must successfully pass pre-employment drug screen and background check • Ability to frequently work unscheduled overtime hours with minimal notice • Ability to work nights, weekends, and holidays as needed • For some functions, must be able to operate forklift and pick items as high as 35 feet in the air • Must be able to stand and walk on concrete warehouse floors for long periods of time • Must be able to squat and kneel often, and lift up to 50 lbs. individually or greater than 50 lbs. in a team lift • Travel Required (50%) Work Environment & Scope • High-volume inbound environment averaging 360+ lines weekly across multiple DC locations. • Frequent collaboration with DC Operations, Planning, Buyers, IT, and Supply Chain teams. ADDITIONAL REQUIREMENTS • Must successfully pass pre-employment drug screen and background check • Ability to frequently work unscheduled overtime hours with minimal notice • Ability to work nights, weekends, and holidays as needed • For some functions, must be able to operate forklift and pick items as high as 35 feet in the air • Must be able to stand and walk on concrete warehouse floors for long periods of time • Must be able to squat and kneel often, and lift up to 50 lbs. individually or greater than 50 lbs. in a team lift • Travel Required (60%) If you feel this opportunity could be the next step in your career, we encourage you to apply. This position will accept applications on an ongoing basis. Owens & Minor is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, sex, sexual orientation, genetic information, religion, disability, age, status as a veteran, or any other status prohibited by applicable national, federal, state or local law.