Maintenance/Scheduler Planner

Job description

Role Overview The Maintenance Planner & Scheduler is responsible for developing and coordinating maintenance plans that ensure safe, efficient, and reliable facility operations. This role manages the facility’s CMMS system, organizes and maintains maintenance inventory, performs parts kitting for upcoming work, and provides scheduling oversight to optimize labor, equipment uptime, and workflow. The Planner & Scheduler works closely with maintenance technicians, operations leadership, and vendors to ensure maintenance activities are well-prepared, properly resourced, and executed on schedule What You’ll Do... Develop weekly and long-range maintenance schedules based on priorities, labor availability, equipment criticality, and operational requirements Review work requests and convert them into well-defined work orders with clear scopes, procedures, labor requirements, tools, and parts Coordinate with maintenance leadership and operations to sequence work and minimize downtime Track schedule adherence, adjust plans as needed, and communicate changes to stakeholders Serve as primary administrator of the CMMS (Computerized Maintenance Management System) Ensure accurate entry and updating of assets, PM tasks, work orders, maintenance history, and labor hours Generate and analyze CMMS reports to support decision-making, compliance, and continuous improvement efforts Maintain data integrity, standard naming conventions, and system workflows Organize and maintain the parts inventory system, including labeling, stocking, location management, and cycle counts Identify critical spares and ensure proper stocking levels based on equipment needs and lead times Work with procurement to source parts, create purchase requests, and track deliveries Maintain vendor relationships to support cost-effective and timely parts acquisition Execute purchase orders as needed for the department Create kits containing all parts, materials, consumables, tools, and documentation required for planned maintenance jobs Stage kits in designated areas to ensure technicians can begin work immediately Validate part availability in advance of scheduled work and identify shortages or delays Improve job readiness by reducing technician wait time and eliminating unnecessary interruptions Identify opportunities to enhance scheduling efficiency, inventory accuracy, CMMS usage, and maintenance workflows Participate in equipment reliability initiatives and root cause analysis Support training of maintenance staff on CMMS usage and work order best practices You have... Education Associate degree in Maintenance Management, Industrial Maintenance, Manufacturing Technology, Engineering Technology, or a related field preferred High school diploma or equivalent required Equivalent combination of education, technical training, and relevant maintenance experience may be considered Experience 3+ years of experience in maintenance planning, scheduling, CMMS administration, inventory management, or a related maintenance support role Experience supporting maintenance activities in a manufacturing, industrial, or facility environment Experience with CMMS platforms, work order management, preventive maintenance, and maintenance documentation Experience coordinating maintenance work, parts, labor, and resources to support equipment uptime Experience with inventory or spare parts management, including purchasing, stocking, and tracking of maintenance materials Skills & Competencies Strong organizational skills with the ability to prioritize and manage multiple maintenance activities Ability to develop and maintain maintenance schedules based on equipment priorities, labor availability, and production requirements Strong understanding of CMMS functionality, including work orders, preventive maintenance, asset management, inventory, and reporting Ability to translate maintenance needs into clear work scopes, job plans, parts requirements, and technician instructions Strong analytical and problem-solving skills with the ability to identify maintenance trends and opportunities for improvement Ability to coordinate effectively with maintenance, operations, engineering, procurement, and other cross-functional teams Strong attention to detail with a focus on data accuracy, documentation, safety, and equipment reliability Proficiency with Microsoft Office, particularly Excel, and the ability to analyze maintenance and inventory data Ability to manage inventory, establish appropriate stocking levels, and identify critical spare parts The ability to obtain and maintain a U.S. government issued security clearance is required. U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance Nice to have... Experience developing preventive maintenance programs and optimizing maintenance schedules Familiarity with equipment reliability practices, including preventive, predictive, and condition-based maintenance Experience managing spare parts, critical spares, inventory levels, and maintenance storerooms Experience creating parts kits and staging materials, tools, and documentation for planned maintenance work Experience with CMMS administration, including asset management, PM schedules, work orders, inventory, and maintenance history Familiarity with CMMS reporting, maintenance metrics, and using data to identify trends and improve maintenance performance Experience coordinating maintenance activities with production and operations to minimize equipment downtime Familiarity with purchasing processes, purchase orders, vendor coordination, and sourcing maintenance parts and services Experience with root cause analysis, equipment reliability initiatives, and continuous improvement Knowledge of Lean Manufacturing, TPM, 5S, or other continuous improvement practices Ability to read and interpret equipment manuals, mechanical drawings, schematics, and technical documentation Familiarity with CNC machines, industrial equipment, compressed air systems, pumps, coolant systems, and facility infrastructure Experience supporting equipment installations, moves, startup activities, and maintenance projects Strong understanding of maintenance safety practices and regulatory requirements Physical Requirements Ability to stand, walk, bend, and move throughout a manufacturing environment for extended periods Ability to lift up to 25–45 lbs occasionally and up to 10 lbs frequently Ability to use hands and tools for mechanical tasks and equipment operation Ability to work in a production environment with required PPE Ability to climb, kneel, crouch, or reach as needed for maintenance tasks If this sounds like you, please submit an application with your resume. This could be the opportunity you are looking for to expand your skills, contribute to a winning team, and work with talented people who love what they do and take pride in our mission. Beehive Industries offers a comprehensive benefits package that includes group Medical, Dental, Life, and Short and Long-Term disability coverage from day one. We also offer a generous 401(k) Retirement Savings Plan with a Company match. Every role at Beehive Industries is bonus eligible and will also receive equity in the company. Beehive Industries is committed to full compliance with applicable anti-discrimination laws. We are an equal opportunity employer and value diversity at our company. We strive to create an inclusive work environment and will not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Beehive Industries is dedicated to Powering American Defense by revolutionizing the design, development, and delivery of jet propulsion systems to support the warfighter. Through the integration of additive manufacturing, the company aims to meet the growing and urgent needs for unmanned aerial defense by dramatically improving a jet engine’s speed to market, fuel efficiency, and cost. Founded in 2020, the company is headquartered in Centennial, Colorado, with additional facilities in Knoxville, Tennessee, Loveland Ohio, and Mount Vernon, Ohio. Beehive is committed to grow and advance the defense industrial base while manufacturing exclusively in the USA. This role will be located at our Knoxville, Tennessee facility.