Major Gifts Assistant

Job description

# **SUMMARY** **Reports to:** Major Gifts Director **Supervisory Responsibilities:** Interns **FLSA Status**: Non-Exempt **Union Position:** Yes EMILYs List, the nation’s largest resource for women in politics, is searching for a **Major Gifts Assistant** to join our Major Gifts team. The Major Gifts Assistant provides administrative support to the Major Gifts team, including database and resource management, research and document preparation, and event coordination. At EMILYs List, you’ll be part of a dynamic team committed to electing Democratic pro-choice women up and down the ballot. Read on for more details about the job and about EMILYs List. ### Essential Job Functions - Maintain development database in Raiser’s Edge and other team resources and shared documents in both Google Drive and our internal server. - Enter and update donor pledges and contributions in Raiser’s Edge. - Complete data entry, reporting, and tracking related to fundraising, compliance, and campaigns, ensuring information is organized, updated, and accurate. - Process department invoices, including from fundraising consultants and outside vendors. - Prepare and mail acknowledgement letters in coordination with the Major Gifts Manager and Executive Office. - Conduct donor research, including identifying prospect and upgrade targets. - Draft fundraising materials as needed. - Provide logistical and administrative support for fundraising events, including tracking RSVP’s, handling donor information, and staffing in-person events. - Assist with scheduling and note taking for meetings and events. - Work with the Major Gifts Manager, Major Gifts Coordinator, and Major Gifts interns to respond to team requests and donor inquiries. - Facilitate collaboration between the Major Gifts team and other departments by working with assistants and coordinators across the organization. - Plan and maintain the schedule for the Chief Development Officer. - Coordinate hiring, training, and project management for department interns as needed, along with the Major Gifts Manager and Major Gifts Coordinator. - Perform other duties as assigned. - Adapt to shifting demands and priorities based on event schedules and upcoming elections, including potential travel and occasional work on nights and weekends. ### Qualifications - The ideal candidate will be an organized, detail-oriented self-starter who can work well under pressure, with a variety of people, and on multiple projects. - Fundraising, event planning, campaign, or political experience is a plus. - Familiarity with Microsoft Office, Google Workspace, and Raiser’s Edge or another contact management database is a plus. - All candidates should possess commitment and passion to elect Democratic pro-choice Women, as well as a commitment to the diversity of our candidates, membership, partners, and staff.