Manager, Administrative Operations – Sylvester Myeloma Institute

Job description

Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet . The University of Miami/UHealth Department of SCCC has an exciting opportunity for a Full-Time Manager, Administrative Operations - Sylvester Myeloma Institute (SMI) to work at the UHealth campus in Miami, Fl. CORE JOB SUMMARY The Manager, Administrative Operations oversee office activities and services including the supervision of office staff to achieve maximum productivity and expense control. Develops procedures and policies for administrative activities, such as records maintenance, document preparation, mail distribution, reception, and other related internal operations. The Manager of Administrative Operations provides administrative support to the Sylvester Myeloma Institute (SMI), supporting grant-funded artificial intelligence and translational research initiatives in collaboration with the Institute Director and faculty investigators. This position serves as the primary administrative liaison between investigators, sponsors, and Sylvester's centralized pre- and post-award offices, coordinating grant-related deliverables, research meetings, conferences, and other programmatic activities to ensure timely execution and compliance. The role also oversees day-to-day administrative operations supporting the SMI Advanced Fellowship Program, including coordination of educational and research-related activities embedded within the Institute's clinical and translational research mission. By providing centralized administrative support across multiple principal investigators, this position enhances operational efficiency, promotes cross-functional collaboration, and allows faculty to remain focused on scientific discovery, patient care, and research innovation. CORE JOB FUNCTIONS Ensures all administrative operations run smoothly and efficiently. Coordinates, plans and directs services which support the running of the department Plans and coordinates the duties of staff in addition to analyzes complex administrative concerns. Develops and implements department processes. Recruits and trains office support staff. Manages staff in the day-to-day performance of their jobs. Ensures projects, department milestones/goals are met and adheres to approved budgets. Purchases and maintains office equipment and supplies. Tracks and analyzes operational costs. Coordinates delivery of office services with other departments. Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary. CORE QUALIFICATIONS Education: High School Diploma or equivalent/relevant experience, certification or license Experience: Minimum 5 years of relevant experience required Knowledge, Skills and Abilities: Operational Management: Optimizes day-to-day operations and processes for efficiency and effectiveness. Organizational Development: Ability to implement strategies to improve organizational effectiveness, engagement, and manage change. Financial Oversight: Knowledge of financial operations and management. Team Leadership: Ability to create and maintain a cohesive and productive team environment, build positive working relationships and work collaboratively with others. Technical Proficiency: Skilled in using office software, technology, and relevant computer applications. Communication: Strong verbal and written communication skills to convey ideas clearly and persuasively. #LI-YC1 The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more. UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for. The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Job Status: Full time Employee Type: Staff