Manager, Contract Administration

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing! The Manager, BU Contract Administration manages day-to-day Contract Administration for assigned projects. The role is responsible for tender preparation, contract execution, claims and variation administration, cost monitoring, payment coordination, documentation and final-account activities, while ensuring compliance with Group Contract standards. Key Outcomes Delivers timely and accurate pre- and post-contract administration. Maintains reliable project cost and contract information. Ensures claims, variations, payments and final accounts are properly assessed and documented. Supports project delivery through effective contractual and stakeholder coordination. Identifies and escalates material contractual and commercial risks. Maintains complete and audit-ready project contract records. Key Responsibilities Tender and Contract Administration Prepare or review tender documents, scopes, cost estimates, bills of quantities and pricing schedules. Coordinate tender clarifications, evaluations and contractor interviews. Prepare Letters of Award and contract documents. Ensure contracts include the required scope, specifications, drawings, payment terms and contractual conditions. Claims and Variation Management Assess contractor and consultant progress claims. Prepare and review variation orders, EOT-related documentation and supporting records. Evaluate contractual entitlement, measurement and cost impact. Prepare recommendations for further review where required . Project Cost Control Monitor contract sums, approved variations, pending claims, payments and final-account position. Maintain project cost and commercial trackers. Identify cost variances, overclaims and unsupported submissions. Support value-engineering and cost-control activities. Contract Compliance and Documentation Monitor compliance with contract terms, SOPs, approval requirements, bonds, insurance and warranties. Maintain accurate project contract registers and records. Ensure documents are complete, approved and audit-ready . Follow up on outstanding contractual obligations and approvals. Stakeholder Coordination Coordinate with Project Implementation, Project Planning and Development, Finance, consultants, contractors and Group Contract. Attend project and site meetings on contractual and commercial matters. Clarify documentation, claim, cost and contract requirements. Report project contractual risks, outstanding actions and cost exposure. Team Coordination Allocate and review work performed by Assistant Managers and Executives where assigned. Provide technical guidance and feedback. Monitor completion of team deliverables. Support the development of junior team members. Core Competencies and Technical Expertise Technical Competencies Project Contract Administration Tendering and Evaluation Claims and Variation Assessment Progress-Payment Administration Cost Control Final-Account Preparation Contract Compliance Bill of Quantities and Cost Measurement Contract Documentation Operational and Team Leadership Manages assigned project deliverables. Coordinates a small team where applicable. Applies technical judgement to project contractual issues. Escalates complex or significant matters. Ensures timely and accurate execution. Mindset and Behaviours Detail-oriented Commercially aware Proactive Accountable Collaborative Solution-oriented Resilient under deadlines Focused on quality and compliance Tools and Methodologies Tender and contract-management systems Cost and payment trackers Claims, variation order and final-account registers Microsoft Excel, SharePoint, NiuAce , e-Contract or equivalent systems Approved templates, checklists and SOPs Qualifications and Experience Educational Background Bachelor’s degree in Quantity Surveying , Construction Management or an equivalent discipline. Experience Requirements Minimum 6–8 years of experience in Contract Administration or Quantity Surveying. At least 2–3 years in a supervisory capacity. Experience in property-development or construction projects. The selection process may take some time as we carefully consider each talent that comes our way. Please note that we will only be in contact with successfully shortlisted candidates for the next phase of the recruitment process within 2-4 weeks. We truly appreciate your interest and always look forward to meeting great people who’d like to work with us! If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!