Manager, Event Planning

Job description

About Us: If you are passionate about the ability of American business to improve lives, solve problems, and strengthen society, the U.S. Chamber of Commerce is the place for you. As the world’s largest business organization, we believe in building a future that gives everyone the opportunity to pursue a better tomorrow. We make it our job today–and every day–to build the strongest relationships possible among the American people, business leaders, and elected officials in Washington, D.C., state capitals, and countries around the globe. For them and the businesses we represent, the U.S. Chamber is a trusted advocate and partner. We are driven by the pursuit of innovation and partnership and hold ourselves to the highest standards. Our commitment to our members is matched only by our commitment to our employees. As part of our team, we will support your long-term career development while delivering relevant learning opportunities. We will empower you to lead, develop deep expertise, and find new approaches to solving the toughest challenges. Position Overview: The U.S. Chamber of Commerce Events Division seeks an entrepreneurial event manager to join our team. Producing hundreds of meetings and events each year, the U.S. Chamber convenes corporate executives, small business owners, government officials, and international dignitaries to create meaningful and productive dialogue in support of businesses’ vital role in a healthy democracy. The manager will lead the planning and execution of a dedicated portfolio of events, ranging from intimate salon dinners to large-scale summits and conferences, all in support of the Chamber’s mission and internal client goals. Responsibilities: • Conceptualize and implement a wide range of Chamber programs, from virtual broadcasts to multiday CEO retreats to thought leadership tentpoles to executive meetings. • Manage project-wide deliverables through cross-functional collaboration, day-to-day communications across internal stakeholders, and day of execution. • For in-person events, oversee the logistics of vendor and venue management and setup. • For virtual events, lead the development of the agenda and run of show in accordance with broadcast best practices. • Collaborate with program producers, creative directors, and AV engineers on show logistics and production and take the lead on operationalizing and delivery of vision. • Support audience communications and external marketing and promotion, ensuring that the audience experience is prioritized in developing the event. • Partner with sales and client managers to deliver outsize value to our sponsors and event partners through creating opportunities for sponsor activations and connections with the audience. • Manage and collaborate with vendors, venues, and production partners by setting a clear vision for the event and communicating expectations around the budget, deliverables, and deadlines. • Partner with internal clients and colleagues to encourage innovation, share best practices, deliver success and ROI, and build new opportunities to showcase the Chamber’s best-in-class convening power. • Ensure that all project teams utilize, maintain, and continually improve the Chamber’s knowledge management systems and protocols. • Contribute to the growth of program content through consulting on program format, multimedia extensions, and topic and speaker identification. • Meet or exceed budgetary goals through strong negotiations and creative and cost-effective solutions. Qualifications: • Bachelor’s degree and 5+ years of relevant media, corporate events, or hospitality experience. • Full events life cycle program and project management experience strongly preferred. • Effective communication and presentation skills and the ability to forge strong, trusting relationships with clients. • Meticulous attention to detail and superior organization. • Ability to manage complex and fast-changing portfolios of work and prioritize effectively in response. • Creative and strategic thinking with an emphasis on customer service to meet clients’ objectives. • Strong negotiating, contracting, and budgeting skills. • An entrepreneurial spirit and a track record showing initiative and ownership of work. • Strong proficiency with collaboration tools like SharePoint and the Microsoft Office Suite. The salary range for this position is $67,007.00 to $85,000.00. The actual salary paid for this position will vary based on market data, an applicant’s qualifications, relevant degrees, certifications, and other factors. Our full-time employees are eligible for benefits, including health care, vision, dental, retirement, and paid leave. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. #LI-Hybrid