Manager, Expense

Job description

Crusoe is on a mission to accelerate the abundance of energy and intelligence. As the only vertically integrated AI infrastructure company built from the ground up, we own and operate each layer of the stack — from electrons to tokens — to power the world's most ambitious AI workloads. When you join Crusoe, you join a team that is building the future, faster. We're in the midst of the greatest industrial revolution of our time. The demand for AI compute is boundless, and power is a bottleneck. We're solving that — with an energy-first approach that makes AI infrastructure better for the world and faster for the people innovating with AI. We're looking for problem-solving, opportunity-finding teammates with a sense of urgency, who believe in the scale of our ambition and thrive on a path not fully paved — people who want to grow their careers alongside a team of experts across energy, manufacturing, data center construction, and cloud services. If you want to do the most meaningful work of your career, help our customers and partners advance their AI strategies, and be part of a high-performing team that believes in each other, come build with us at Crusoe. Crusoe is seeking an Expense Manager to assist in oversight and optimize our global travel program as we continue to scale. The Expense Manager is accountable to the Senior Manager – Accounts Payable. This role will be responsible for assisting in the day-to-day administration of our travel platform, ensuring policy compliance, managing travel vendor relationships, and supporting employees with a seamless and cost-effective travel experience. What you will be working on: Assist in administering and management of Crusoe’s corporate travel platform, including system configuration, user support, approval workflows, and reporting Ensure adherence to company travel policies by monitoring, addressing, and providing clear guidance of out-of-policy activity. Serve as the point of contact for travel-related questions, escalations, and urgent travel needs when the manager is not available. Partner cross-functionally with Finance, People, and Security to align travel practices with budget controls and duty-of-care standards. Manage relationships with travel vendors and key vendors to ensure smooth operations and competitive pricing. Track and report on travel spend, identify trends, and recommend process improvements to drive cost efficiency and compliance. Establish and track key travel program metrics (policy compliance, savings, adoption rates) and provide regular reporting to leadership. Proactively identify and implement process improvements to enhance scalability as the company grows. Communicate accounting information to clients, often with little or no accounting experience, in order to achieve accurate financial accounting and reporting to resolve issues Maintain clear documentation, FAQs, and employee communications related to travel policies and processes. What You'll Bring to the Team: 3-5 years of experience managing or administering a corporate travel program Direct experience working within a corporate travel platform (e.g., Navan, Coupa) Experience enforcing travel policies and confidently addressing out-of- policy bookings Strong organizational skills and attention to detail in managing high- volume bookings and reporting Comfort operating independently while escalating appropriately to leadership Data-oriented mindset with experience tracking spend and identifying savings opportunities Clear, professional communication skills and a customer-service approach balanced with policy accountability Ability to thrive in a fast-paced, high-growth environment Benefits: - Competitive compensation - Restricted Stock Units - Paid time off & paid holidays - Comprehensive health, dental & vision insurance - Employer contributions to HSA account - Paid parental leave - Paid life insurance, short-term and long-term disability - Professional development & tuition reimbursement - Mental health & wellness support - Commuter benefits (parking & transit) - Cell phone stipend - 401(k) Retirement plan with company match up to 4% of salary - Volunteer time off Compensation Range Compensation will be paid in the range of up to $105,000 - $130,000 + Bonus. Restricted Stock Units are included in all offers. Compensation to be determined by the applicants knowledge, education, and abilities, as well as internal equity and alignment with market data. Crusoe is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, disability, genetic information, pregnancy, citizenship, marital status, sex/gender, sexual preference/ orientation, gender identity, age, veteran status, national origin, or any other status protected by law or regulation.