Manager, Finance - College of Arts and Sciences

Job description

Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet . The University of Miami's College of Arts and Sciences has an exciting opportunity for a full time Finance Manager to work in Coral Gables, FL. The Finance Manager plays a critical role in supporting strategic financial planning, analysis, and operational oversight across the College of Arts and Sciences and the Institute for the Advanced Study of the Americas. This position provides data-driven insights, develops financial models, and ensures budgetary alignment with institutional goals. The role requires strong analytical skills, technical proficiency, and cross-functional collaboration to support leadership decision-making and maintain fiscal integrity. Core responsibilities: Oversees the budget preparation process and monitors department performance against budget. Prepares and monitors staffing benchmarks. Translates long-range strategy into executable business cases and financial planning. Assists department with performing economic evaluation of new programs and equipment. Performs trend analyses and volume projections. Evaluates spending trends and develops strategies that will ensure compliance with budgets. Drives the strategic direction and financial long-term investment process. Forms and maintains effective partnerships across organizational boundaries. Formulates monthly and annual financial statements. Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures. ​ Department specific functions: Financial Planning & Strategic Analysis · Conduct in-depth financial analyses to support strategic initiatives and decision-making at the College level. · Collaborate with Senior Business Officer to translate institutional goals into long-range financial plans and cost-benefit frameworks. · Lead the development of tuition planning models and implement reconciliation processes to ensure accuracy and transparency. Budgeting, Forecasting & Performance Monitoring · Support the creation and refinement of annual departmental budgets, ensuring alignment with College and University priorities. · Monitor budget execution, identify variances, and provide timely forecasts and recommendations. · Design and implement custom templates for data collection and budget uploads to streamline planning cycles. · Prepare quarterly and annual financial packages, including performance metrics and variance analyses. Reporting & Data Visualization · Extract, analyze, and interpret financial data from multiple business systems at the College and department levels. · Present findings to leadership in clear narrative, tabular, and graphical formats. · Create ad-hoc reports and dashboards to support operational and strategic needs. · Deliver insights on budget variances, projected revenues and expenditures, and compensation trends. Systems Optimization & Automation · Refine MDX queries to retrieve and manipulate multidimensional data from financial cubes. · Integrate Excel automation tools and VBA macros to improve reporting efficiency and reduce refresh times. · Maintain Python scripts to automate document management, enhancing audit readiness and backup documentation. Operational Oversight & Compliance · Oversee daily fiscal operations for assigned cost centers, including contract review, expenditure control, and account reconciliation. · Ensure compliance with University Budget Guidelines and support fiscal year-end closing activities. · Monitor and reconcile operational accounts, projecting revenue and expenditure trends to inform resource allocation. Cross-Functional Collaboration & Support · Partner with College departments to address financial reporting needs and resolve irregular transactions. · Serve as a resource for faculty and staff on budgeting, cost analysis, and fiscal planning. · Support integrated financial management across units to promote shared goals and operational efficiency. Space & Resource Allocation (USpace) · Manage USpace deliverables including effort distribution analysis, space utilization reporting, and allocation tracking. · Develop specialized templates to streamline USpace data input and improve system integration. Internal Controls & Staff Development · Assist in assessing internal controls and ensuring compliance with University financial policies and procedures. · Provide training and guidance to staff on financial systems, reporting tools, and budgeting practices. · Promote continuous improvement and professional development within direct reports. Additional Duties · Perform other responsibilities as assigned to support evolving departmental and institutional needs. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary. Core Qualifications: Bachelor’s degree in relevant field Minimum 5 years of relevant experience Knowledge of business and management principles. Ability to direct, manage, implement, and evaluate department operations. Ability to establish department goals, and objectives that support the strategic plan. Ability to effectively plan, delegate and/or supervise the work of others. Ability to lead, motivate, develop, and train others. A combination of a strong background with computer application systems and financial analytical skills are critical. Ability to work in a complex environment with the skills to manage multiple projects and deadlines, establish priorities, set objectives, and achieve stated goals. Ability to work as a team or independently. Attention to detail and able to meet strict deadlines. Appreciation for organizational subtleties and a high level of discretion. Excellent oral and written communication skills. Customer service experience, focus, and above average problem-solving skills. Any relevant education, certifications and/or work experience may be considered. The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida. With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally. We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service. The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information. Job Status: Full time Employee Type: Staff