Manager of Faculty Affairs

Job description

Join The New School At The New School, we redefine the boundaries of education, creativity, and innovation. Founded in 1919 and located in the heart of New York City, we are home to over 9,000 students from over 100 countries , offering more than 135 degree and diploma programs across our renowned colleges, including Parsons School of Design and the College of Performing Arts (Mannes, Jazz, and Drama), Lang College/New School for Social Research, and Parsons Paris . Our progressive, interdisciplinary approach has earned us recognition as one of the most forward-thinking institutions in the world. POSITION/ROLE OVERVIEW Administrative work at Lang/NSSR is collaborative, based on a premise of teamwork, and is student-centered. We are committed in our administrative staff to the same values that undergird Lang and The New School: civic engagement, social justice, and learning. Together we work towards Lang’s success and the success of The New School. In this spirit, there is a tradition of contributing creatively and generously both within the focus areas of one’s position and as needed and available in other areas. The Manager of Faculty Affairs supports the work of the Faculty Affairs Hub at Lang/NSSR.. The Faculty Affairs Hub supports the administration of both Full-time Faculty (FTF), Part-time Faculty (PTF), and Teaching Fellows (TF) as well as compliance with the Full-time Faculty handbook, UAW PTF and ASW SENS union contracts. The position reports to the Associate Dean of Administrative Faculty Affairs and will also support and have a dotted line to the Assistant Dean of Part-time Faculty Affairs. CORE CAPABILITIES, PRIMARY DUTIES, AND RESPONSIBILITIES Faculty Review and Compliance Coordinate and support confidential review processes for full-time faculty reappointment, tenure, promotion, and annual evaluation as needed (in conjunction with the Assistant Dean of Faculty Affairs). Organize records tracking upcoming reappointment and promotion reviews in coordination with the provost’s office. Manage information packets for faculty designees supporting faculty reviews. Manage final faculty review materials in preparation for school-based reappointment and promotion review committees. Manage distribution of dossiers, course evaluations, external and department letters, deans’ letters, and final dockets. In coordination with the Assistant Dean, develop and distribute general academic policies for faculty, including central guidelines on syllabi requirements, attendance, and grading; remain well-versed in faculty academic policies. Hiring, Recruitment, and Visiting Scholars Oversee completion from start to finish faculty hiring processes. This includes: managing search postings and informing departments about general search guidelines; drafting faculty contracts for review by deans and provosts once contract negotiations are complete; and managing all HR processes with faculty to formally complete hiring needs. Support faculty search and recruitment, including Heuss professors, ensuring jobs are accurately posted, archiving application materials, supporting search committees, and visiting scholar paperwork and tracking as needed. Direct the school’s Visiting Scholars program, explaining procedures and visa needs. Work with department chairs and secretaries to implement the program successfully, and hire and train part-time support staff on policies, in-take, letters of invitation, and program file management. Hire and oversee Teaching Fellow and Teaching Assistant appointments, in accordance with the SENS-UAW CBA. Administrative, Data, and Financial Support Oversee time-sensitive visa requests for school faculty and term visitors; work independently on visa paperwork with internal and external legal specialists and the office of international scholars. Maintain oversight of Memorandums of Understanding (MOUs) outlining additional faculty compensation, and coordinate payments with the Senior Budget Director. Serve as the point person for tracking FTF/TF absences/safe and sick hours and writing MOUs for substitution payments (in conjunction with the Assistant Dean of Faculty Affairs). Manage tracking records on full-time faculty workload, academic leave accrual, and leave requests. Ensure final sabbatical approvals are accurately transmitted to the budget director and placed into HR systems in a timely fashion. Construct and manage input of faculty data over time (e.g., school-based charts on faculty status, leaves, MOUs, and service assignments); serve as MyDay partner maintaining centralized full-time faculty information. Assist with updating academic appointments in MyDay as needed. General Faculty Affairs Support Work with the Assistant Deans to support faculty orientations, workshops, programs, and other initiatives; update the faculty packet. Track data on missing or late grades and follow-up with faculty as needed. Serve as the liaison for EvaluationKit, including requesting updated access for chairs/directors, reviewing course evaluation configuration each term, and updating TF/TA information in Banner for course evaluations. Prepare and maintain various faculty data sets for the Assistant Deans with an emphasis on data accuracy, integrity, and confidentiality. Perform other administrative duties as assigned. MINIMUM QUALIFICATIONS Bachelor’s degree with related professional experience. At least three years’ work experience in educational administration. Self-starter capable of managing multiple responsibilities in a complex work environment. Ability to work successfully independently as well as part of a team. Ability to communicate well with diverse populations including faculty and staff throughout the University. Excellent written, analytical, and communication skills with a high level of professionalism and discretion. Proficiency in Microsoft Office applications and Google docs Experience working with data and generating reports. PREFERRED QUALIFICATIONS Master’s degree. Knowledge of Banner, Tableau, and WorkDay and the ability to pull and prepare reports out of these systems. WORK MODE This position is primarily in-person and is based on campus to support effective in-person collaboration and engagement. Hybrid work arrangements may be considered on a case-by-case basis, depending on the nature of the role and operational needs. Any such arrangement must be discussed and approved in advance by the appropriate division lead or their designee. #LI-ONSITE SALARY RANGE $70,000 - $73,000 per annum WHY JOIN US? This is an extraordinary opportunity to work closely with a visionary leader and contribute meaningfully to a forward-thinking institution that’s reshaping the future of higher education. You’ll be at the nexus of strategy, operations, and innovation in a role that grows with your impact. BENEFITS AT THE NEW SCHOOL The New School is committed to supporting the well-being and success of our faculty and staff. We offer a comprehensive benefits package designed to meet the diverse needs of our employees and their eligible dependents. Highlights include: Health & Wellness Comprehensive medical, dental, and vision coverage Employee Assistance Program (EAP) Financial Wellness Retirement plan administered by TIAA Qualified Transportation Expense Plan Work-Life Balance Paid vacation and sick leave, with accruals starting on your first day Paid holidays and floating holidays Workmode & Telework Policy (if applicable) Professional Growth Career advancement and professional development opportunities Access to university programs, lectures, and events featuring world-renowned speakers and organizations Tuition waiver benefit for eligible employees and dependents Additional Perks Employee discounts with local vendors and service providers We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, creed, religion or belief, national or ethnic origin, citizenship status, marital or domestic partnership status, sexual orientation, sex, gender identity or expression, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local law. The New School recognizes and values the benefits of a diverse workforce. We look forward to receiving your application!