Manager Payroll

Job description

We are looking for a Manager Payroll to join our Rexel USA team in Dallas, TX! (Hybrid) Summary: Manager, Payroll is responsible for leading the end-to-end payroll function for a complex, high-volume, multi-state organization of 8,000+ employees across all 50 states. This role is responsible for ensuring payroll is processed accurately, on time, and in compliance with all applicable federal, state, and local regulations, while leading and developing a high-performing payroll team. Manager, Payroll brings deep expertise in payroll tax, garnishments, multi-state payroll compliance, and mergers and acquisitions, including managing multiple concurrent payroll integrations. This leader will be both strategic and hands-on, partnering closely with the team to enhance processes, improve automation, and drive continuous improvement across payroll operations. The Manager, Payroll will also play a key role in integrating newly acquired businesses into payroll operations in a way that supports compliance, minimizes disruption, and builds scalable, efficient processes. What You'll Do: Lead and manage end-to-end payroll operations for a workforce of 8,000+ employees across all 50 states. Oversee payroll processing to ensure accuracy, timeliness, and compliance with federal, state, and local regulations. Serve as the subject matter expert in payroll tax, wage and hour requirements, garnishments, levies, and multi-state payroll administration. Ensure compliance with all payroll-related laws, regulations, reporting requirements, and audits. Manage payroll tax filings, reconciliations, year-end processing, and issue resolution in partnership with internal and external stakeholders. Oversee administration of employee garnishments, child support orders, tax levies, and other involuntary deductions. Evaluate, optimize, and enhance payroll processes, controls, workflows, and system functionality to improve efficiency, accuracy, and scalability. Identify and implement automation opportunities and process improvements to modernize payroll operations. Develop, document, and maintain payroll procedures, controls, and standard operating practices. Monitor payroll metrics and team performance to ensure service excellence and operational effectiveness. Lead payroll audits, compliance reviews, and internal control initiatives. Manage payroll system updates, testing, implementations, and process changes as needed. Lead payroll-related integration activities for mergers and acquisitions, including due diligence, onboarding, payroll system alignment, tax setup, and process transition planning. Manage multiple simultaneous payroll integrations tied to acquisitions, ensuring timelines, compliance requirements, and business continuity are successfully maintained. Partner with HR, Finance, Legal, IT, and business leaders during acquisition activity to support employee transitions and payroll operational readiness. Assess acquired company payroll practices, systems, controls, and compliance risks, and develop integration plans that align with enterprise standards. Act as a hands-on leader who can step into day-to-day operations when necessary while also maintaining a strategic perspective. Lead, mentor, and develop a large payroll team, fostering a culture of accountability, collaboration, and continuous improvement. Provide coaching, training, and career development opportunities to grow team capability and build bench strength. Establish clear goals and expectations while promoting high performance and employee engagement. Other duties as assigned. Job Duties Disclaimer: The information contained in this job description is intended to describe the essential job functions required of those assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities needed to perform the job. Please note that management retains the right to assign or reassign duties and responsibilities to this job at any time. The ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrate commitment to effective customer service delivery, integrity, and the ability to work productively as a member of a team or work group are basic requirements of all positions at Rexel USA. What You'll Need 7+ years of progressive payroll experience, including significant leadership experience managing payroll teams in a large, complex organization. Proven experience managing payroll for an organization with 8,000+ employees and employees in all 50 states. Strong expertise in multi-state payroll, payroll tax compliance, garnishments, and payroll regulations. Demonstrated M&A payroll integration experience, including leading multiple simultaneous acquisitions and payroll transitions. Experience improving payroll processes, strengthening controls, and implementing automation and operational efficiencies. Demonstrated proficiency with payroll systems, HRIS platforms, analytical tools, and advanced Excel, with the ability to interpret data, generate meaningful insights, and support operational decision-making. Experience with payroll audits, reconciliations, year-end activities, and compliance reporting. ADP Enterprise experience preferred. Fundamental Payroll Certification (FPC), or Certified Payroll Professional (CPP) preferred High School or GED - Required 4 Year / Bachelor's Degree - Preferred Accounting, Finance, Human Resources or related field Knowledge, Skills & Abilities Strong working knowledge of federal, state, and local payroll laws and regulations. Demonstrated leadership ability with experience guiding and developing payroll team members. Ability to operate effectively as both a strategic leader and a hands-on contributor. Strong process improvement mindset with the ability to assess workflows, identify inefficiencies, and implement scalable solutions. Strong project management and organizational skills, with the ability to manage multiple deadlines, stakeholders, and M&A integrations simultaneously. Proven ability to assess inherited payroll operations, identify risks, and execute successful integration strategies. Demonstrated success leading large teams and developing talent in a fast-paced environment. Strong knowledge of payroll systems, HRIS platforms, and timekeeping systems. Excellent communication and interpersonal skills, with the ability to partner effectively across all levels of the organization. Hands-on leadership style with the ability to balance strategic planning and operational execution. Exceptional customer service skills and ability to professionally manage escalations and sensitive issues. Strong analytical and problem-solving skills, including root cause analysis and risk identification. Strong verbal and written communication skills; ability to explain payroll concepts clearly to non-payroll partners and leadership. High level of discretion with confidential and sensitive information. Physical Demands: Sit: Must be able to remain in a stationary position - Constantly – at least 51% Walk: Must be able to move about inside/outside office or work location - Occasionally – up to 20% Use hands to finger, handle, or feel: Operates a computer and other office machinery - Constantly – at least 51% Weight and Force Demands: Up to 10 pounds - Occasionally – up to 20% Rexel USA (A VEVRAA Federal Contractor), and its affiliated companies, is an EEO/Disabled/Veterans employer. All qualified candidates will receive consideration for employment without regard to any characteristics protected by law. Our Benefits Include: Medical, Dental, and Vision Insurance Life Insurance Short-Term and Long-Term Disability Insurance 401K with Employer Match Paid vacation and sick time Paid company holidays plus flexible personal days per year Tuition Reimbursement Health & Wellness Programs Flexible Spending Accounts HSA Accounts Commuter Transit Benefits Additional Optional Insurance such as Pet Insurance, Legal Assistance, Critical Illness, Home and Auto Insurance to name a few. Employee Discount Programs Professional Training & Development Programs Career Advancement Opportunities – We like to promote from within Our goal is to create a workplace where everyone feels respected, valued, and empowered to succeed as we understand that our success and innovation is enhanced by an inclusive and diverse workforce. Rexel USA (A VEVRAA Federal Contractor), and its affiliated companies, is an EEO/Disabled/Veterans employer. All qualified candidates will receive consideration for employment without regard to any characteristics protected by law. Rexel USA is one of the largest distributors of electrical products, data communication, wireless communication and related supplies in the United States. Rexel USA operates its electrical distribution business in the United States through eight Regions that go to market under various banner and trade names, including Rexel, Rexel Automation, Gexpro, Mayer, Talley and Platt Electric Supply. In addition to an online store, Rexel USA has a distribution network of over 460 warehouse storefront locations throughout the U.S.