Marie Curie Administrators Scotland

Job description

We are looking for a highly organised and proactive Administrators to join our dedicated Scotland Administration team at Marie Curie Hospice Edinburgh and Glasgow . In this vital role, you will provide comprehensive clerical and office support to the place-based team, helping to ensure the smooth running of day-to-day operations. You’ll play a key part in supporting managers by booking meetings, preparing agendas, producing accurate minutes, and handling a range of delegated administrative tasks. With excellent communication skills and a keen eye for detail, you’ll deliver a high standard of service to both internal colleagues and external contacts. This is a fantastic opportunity to contribute to a compassionate and professional environment, supporting the delivery of outstanding care. What you will be doing: Support managers and leaders by organising meetings, preparing agendas, taking accurate minutes, and maintaining action logs Deliver a range of administrative tasks including photocopying, proofreading, scanning, filing, and document collation Draft basic correspondence for internal and external contacts, ensuring clarity and professionalism Maintain confidentiality while supporting day-to-day service operations, including data entry into IT systems Answer incoming calls and manage external enquiries professionally, ensuring they are directed appropriately and handled efficiently Use Microsoft Office applications and MS Teams regularly to support communication and workflow Manage incoming and outgoing mail, and arrange travel and accommodation bookings as required Use clinical record systems to log referrals, discharges, and maintain clinic lists and appointments What we’re looking for: Experience working in an administrative role or within a customer-facing environment Up-to-date knowledge of administrative procedures, including accurate minute-taking and meeting support Proficient in Microsoft Office applications and confident using wider systems to support service delivery Excellent communication skills with a collaborative approach to working within a team A flexible and adaptable attitude, with the ability to respond to changing service needs Strong organisational skills and attention to detail, with a proactive and professional mindset Please see the full job description here What’s in it for me? Salary: Marie Curie Clinical Pay Scale Band 2 £26,696 to £28,988 pro rata Contract: x2 Permanent Part Time positions available hours up to 24 hours per week Base: on site at Marie Curie Hospice Edinburgh and Marie Curie Hospice Glasgow Benefits You’ll Love Annual leave allowance 27 days plus 10 public holidays (pro rata) Competitive Policy for parental/sick Leave Continuous Professional development Industry leading training programmes Season ticket loan for travelling to and from work Defined contribution schemes for Pension Marie Curie Group Personal Pension Scheme Loan schemes for bikes; computers and satellite navigation systems Introduce a friend scheme Help with eyecare cost Entitled to Marie Curie Blue Light Card Entitled to Benefit-Hub Discount Scheme Life assurance – for all employees Application Process Close date for applications: Midnight 2nd October 2026 Interview Dates: W/C 12th October 2026 As part of your online application, you will be asked for a CV. Please review both the advert and job description and outline your most relevant skills, experience and knowledge for the role. We reserve the right to close this advert early should we receive a sufficient number of applications. At Marie Curie, our values are central to everything we do. They guide how we care for people, how we work together, and how we make decisions every day. We are committed to creating a workplace that is safe for everyone — staff and volunteers alike — supportive, inclusive and rewarding. We take stringent steps to ensure that anyone who joins our organisation are suitable for their roles and are committed to safeguarding all our people from harm. We actively consider our impact on the planet, embedding sustainability into everyday decisions to create a lasting, positive difference for the individuals we care for and the world we share. We believe everyone should have the opportunity to thrive and fulfil their potential. Marie Curie is deeply committed to diversity, equity and inclusion, recognising both the social justice imperative and the strength a diverse workforce brings. We actively encourage applications from people of all cultures, perspectives and lived experiences. We are happy to make reasonable adjustments throughout the recruitment process. If you require any support, please contact us at . Every application we receive is personally reviewed by a member of our Talent Acquisition team, and in return, we ask that your application authentically reflects you — your experience, perspective and voice. Marie Curie is the UK’s leading end-of-life charity. We are the largest non-NHS provider of end-of-life care in the UK, the only provider across all 4 nations, delivering community nursing and hospice care across the country, while providing information and support on all aspects of dying, death, and bereavement. Our leading research pushes the boundaries of what we know about good end-of-life, and our campaigns fight for a world where everyone gets to have the best possible quality of life while living with an illness, they’re likely to die from. The care and support we provide is highly valued by the people we care for and their loved ones, but at present we are only reaching around 10% of dying people at the end of life. Right now, one in four people in the UK with a terminal illness, do not get the care or support they deserve at the end of their lives. We want a different society than the one we live in now. Our mission for the next five years is to close the gap in the number of people missing out on what they need at the end-of-life, through 3 ways: • Growing and transforming our direct care and support • Delivering more practical information and support • Leading in shaping the end-of-life experience