Market Data Business Administrator

Job description

Entity: Supply, Trading & Shipping Job Family Group: Supply & Trading Group Job Description: Overview The Market Data team works closely across the global bp community to ensure timely delivery of data services and compliant use of market data. We maintain appropriate controls, permissions, and governance, and build strong relationships with exchanges and third-party suppliers to deliver financial value and minimise operational risk. Role synopsis The Market Data Administrator works with the ST&S Global Manager, Market Data, and supports all aspects of market data operations. This role supports day-to-day activities across the subscription service lifecycle to help deliver strategic outcomes, mitigate risk, create financial value, and prevent operational disruption. Skills and experience Build strong partnerships with internal collaborators and external vendors. Influence and collaborate successfully across all levels of seniority within bp. Work expertly across ST&S, Upstream, and Downstream business units. Understand business approval processes, procurement controls, and contract workflows. Strong Excel capability to support reporting, reconciliation, and analysis. Knowledge of subscription licensing and usage entitlement principles. Clear written and verbal communication skills, with attention to detail. Operate successfully across multiple teams and regions (Market Data, Finance, Procurement). Plan, coordinate, and drive approvals through to completion. Awareness of AI and automation in a business context and how it can improve processes. Strong partnership and a proactive, service-focused approach. Key tasks Maintain accurate subscription inventory controls (services, users, contracts) across departments, regions, and systems. Maintain accurate user and service records within the inventory management system (MDM). Administer approval workflows for new user requests, ensuring required approvals are obtained in a timely manner. Support onboarding and removals for new requests and BAU cancellations as part of the Joiners, Movers and Leavers (JML) process. Process moves, adds, and changes to ensure access is correctly recorded for compliant reporting. Provide on-demand cost management and usage reporting to stakeholders. Allocate subscription costs to relevant business units and support budget tracking. Identify and implement cost-saving opportunities, including licence rationalisation Act as first-line support for internal queries on subscription costs, entitlements, and operational processes. Operate effectively at a global level, building relationships with local teams and taking responsibility for agreed objectives. Vendor management Act as the operational link with vendors for new services and changes to existing services. Support vendor onboarding, contract renewals, and quotes to drive efficiency and transparency. Ensure approvals are captured correctly and documents are routed and stored appropriately. Use internal systems to ensure digital security, risk, and compliance requirements are completed. Maintain end-user records for monthly vendor reporting and audit readiness, ensuring compliance with usage policies. Cost optimization and controls Coordinate the vendor invoice process end-to-end, from receipt to payment. Validate invoices against contracts, quotes, and reconciled usage information. Produce granular reporting for individuals and managers at an appropriate level of detail. Present financial and usage reports to stakeholders to support decisions. Optimise service delivery by identifying redundant licensing and right-sizing agreements in line with budget constraints. Assist with preparation of documentation to support vendor audits and internal control reviews. Contribute to continuous improvement initiatives for processes, workflows, and documentation (including automation where appropriate). About bp Our purpose is to deliver energy to the world, today and tomorrow. For over 100 years, bp has focused on discovering, developing, and producing oil and gas in the nations where we operate. We are one of the few companies globally that can provide governments and customers with an integrated energy offering. Delivering our strategy sustainably is fundamental to achieving our ambition to be a net zero company by 2050 or sooner! We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Additional Information We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. Even though the job is advertised as full time, please contact the hiring manager or the recruiter as flexible working arrangements may be considered. We support our people to learn and grow in a diverse and challenging environment. We believe that our team is strengthened by diversity. We are committed to crafting an inclusive environment in which everyone is respected and treated fairly. There are many aspects of our employees’ lives that are meaningful, so we offer benefits to enable your work to fit with your life. These benefits can include flexible working options, collaboration spaces in a modern office environment, and many others benefits. Travel Requirement Negligible travel should be expected with this role Relocation Assistance: This role is eligible for relocation within country Remote Type: This position is not available for remote working Skills: Inventory Financing, Inventory Procurement, Market Data, Market Data Research . Legal Disclaimer: We are an equal opportunity employer. We do not discriminate on the basis of protected characteristics like race, religion, color, sex, national origin, sexual orientation, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us . If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.