Marketing & Events Coordinator

Job description

**This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Marketing & Events Coordinator based in the United States.** We are looking for an organized, proactive Marketing & Events Coordinator to deliver engaging experiences for educators, school leaders, and strategic partners. In this remote role, you will coordinate events from initial planning through execution and follow-up, ensuring every logistical detail is handled efficiently. You will support national conferences, school and partner visits, webinars, information sessions, and other marketing initiatives. Working closely with Marketing, Sales, Academics, and external vendors, you will help bring event strategies to life while maintaining clear timelines and communication. You will also develop repeatable processes, manage event resources, and coordinate projects that improve team efficiency. This opportunity is ideal for a detail-oriented professional who enjoys solving problems, managing multiple priorities, and making a meaningful impact in a collaborative, mission-driven environment. ### Accountabilities - Coordinate end-to-end event execution: Manage schedules, registrations, vendor arrangements, conference booths, travel, shipping, event materials, run-of-show documents, and post-event follow-ups, ensuring all activities are completed on time. - Support conferences and in-person events: Serve as the operational point of contact for assigned events, coordinating internal stakeholders and external vendors while providing on-site support when required. - Manage multiple event formats: Help deliver approximately three large business-to-business conferences annually, five to seven school or partner visits, and recurring virtual events, typically one to two per month, in a supporting capacity. - Develop event processes and documentation: Create and maintain event playbooks, checklists, timelines, and coordination procedures. Identify missing information, dependencies, and potential risks early to prevent disruptions. - Oversee event logistics and inventory: Track supplies, branded materials, inventory, vendor orders, expenses, invoices, and shipments to ensure resources are available at the right place and time. - Coordinate marketing and cross-functional projects: Use ClickUp or similar project management platforms to organize tasks, monitor deadlines, clarify ownership, and maintain visibility across ongoing initiatives. - Support marketing communications: Assist with light editing, quality checks, and other defined marketing tasks to ensure materials are accurate, consistent, and ready for use. - Facilitate collaboration and follow-through: Keep stakeholders informed, manage changing priorities, resolve logistical issues, and support effective lead handoffs and post-event coordination. ## Requirements - Relevant experience: Approximately one to three years of experience in event coordination, marketing operations, project coordination, or a related field. Relevant internships and equivalent hands-on experience are welcome. - Practical event coordination: Demonstrated experience organizing and executing events such as conferences, trade shows, webinars, school events, or partner experiences. Experience must involve active coordination rather than simply attending or promoting events. - Project and logistics management: Ability to manage multiple moving parts, including timelines, registrations, schedules, vendors, stakeholders, supplies, and last-minute changes. - Communication skills: Strong written and verbal communication skills, with the ability to coordinate effectively with internal teams, external partners, and service providers. - Organization and attention to detail: Excellent planning, time management, and follow-through, with the