Media Coordinator

The Media Coordinator is a highly organized and proactive professional who helps drive operational excellence across the Global Media organization. The Media Coordinator serves as a central hub for team coordination, communications, planning, partner engagement, and business operations, helping ensure priorities, projects, and organizational activities run smoothly across a fast-paced global team.

Responsibilities:

Media Operations & Team Coordination

• Serve as a key operational resource for the Global Media organization, helping coordinate activities across multiple teams, functions, and stakeholders.
• Support planning and execution of team meetings, business reviews, leadership forums, all-hands meetings, and offsite events.
• Own coordination of recurring business rhythms, meeting cadences, action tracking, and follow-up communications.
• Maintain organizational resources including team directories, distribution lists, shared documentation, and operational tools.
• Coordinate onboarding activities and support integration of new team members.
• Help facilitate communication across global teams to ensure alignment, visibility, and timely execution.

Business Operations & Leadership Support

• Support the day-to-day operational needs of Global Media leadership, including scheduling, meeting logistics, travel coordination, and expense management.
• Prepare agendas, briefing materials, presentations, and meeting summaries to support key business discussions.
• Assist with prioritization and coordination of business activities, ensuring deadlines, commitments, and deliverables remain on track.
• Provide administrative and operational support to enable efficient execution of organizational priorities.
• Handle sensitive business information with discretion and professionalism.

Partner & Vendor Coordination

• Coordinate interactions with media agencies, platform partners, technology vendors, and external stakeholders.
• Manage meeting logistics, schedules, and follow-up actions across partner engagements.
• Track key deliverables, milestones, and timelines to ensure effective collaboration and accountability.
• Support administrative aspects of contracts, invoices, and vendor processes as needed.

Special Projects & Business Support

• Support planning and execution of cross-functional initiatives and special projects across the Global Media organization.
• Develop and maintain project plans, trackers, status updates, and reporting materials.
• Coordinate activities across stakeholders to ensure alignment, execution, and timely completion of deliverables.
• Identify opportunities to improve team processes, workflows, and operational efficiency.
• Assist with preparation of leadership presentations, organizational communications, and business updates.

What You’ll Bring:

Attributes & Skills

• 2–5 years of experience in administration, coordination, executive support, project management, communications, marketing operations, or related fields. 
• Experience supporting senior leaders or fast-paced teams preferred. 
• Strong organizational, communication, and project coordination skills. 
• Advanced proficiency in Microsoft Outlook, Teams, PowerPoint, Excel, and related collaboration tools. 
• Ability to work independently while managing multiple priorities and stakeholders. 

Success in This Role Looks Like:

• Business operations across the Global Media organization run efficiently and consistently.
• Leadership teams are well-supported with effective coordination, planning, and execution.
• Meetings, communications, and organizational initiatives are executed seamlessly.
• External partners experience a professional, organized, and responsive point of coordination.
• Cross-functional projects progress smoothly with clear tracking, accountability, and follow-through.
• The Global Media team is more connected, organized, and effective because of strong operational support and coordination.