Medical Billing & Reconciliation Specialist

Job description

# Medical Billing & Reconciliation Specialist > Winning Assistants · Philippines (Remote) · Part-time · Posted 2026-09-03 **Salary:** USD 10,400–12,480 **Workplace:** remote ## Description **Job Title: Medical Billing & Reconciliation Specialist Position Type: Part-Time Work Hours: 10:00 AM – 2:00 PM Bermuda Time Work Days: Sunday to Thursday Salary: $5–$6 per hour, depending on experience Workplace: Remote** ### About the Client & Role Our client is an **occupational healthcare organization in Bermuda** managing employee health services, medical appointments, fit-to-work documentation, billing information, and coordination with physicians and vendors. They are seeking a highly detail-oriented and independent **Medical Billing & Reconciliation Specialist** to support backend healthcare operations, with a strong initial focus on **billing reconciliation, data management, documentation, and EMR administration.** Over the first 60–90 days, the role may gradually expand into more patient-facing responsibilities, including scheduling, reminders, and follow-ups. The ideal candidate has healthcare billing or accounting experience, strong Excel skills, prior EMR experience, and the ability to identify discrepancies and resolve administrative issues without requiring constant supervision. ### Responsibilities ### Billing Reconciliation & Data Accuracy - Reconcile billing information, co-payments, and supporting records. - Review billing data for accuracy, identify discrepancies, and coordinate necessary corrections. - Maintain accurate financial and administrative documentation. ### EMR, Excel & Administrative Support - Update Excel spreadsheets and **Prognosis EMR** using information collected from physician offices and other EMR systems. - Support the transition of workflows and data from Excel to Prognosis. - Learn client systems thoroughly and identify opportunities to improve administrative workflows. ### Scheduling & Patient Follow-Up - Schedule occupational health appointments and maintain accurate patient schedules. - Send appointment reminders and follow up on confirmations or outstanding scheduling needs. ### Medical Records & Documentation - Collect and document information following physician appointments. - Gather blood work, hearing and vision screening results, and other required occupational health records. - Obtain and follow up on physician **fit-to-work notes** and ensure required documentation is complete. ### Communication & Coordination - Communicate with supervisors, physicians, vendors, and patients regarding appointments, documentation, and outstanding requirements. - Maintain consistent follow-up and build professional rapport with patients while adapting to different communication styles. ## Requirements ### Required Experience & Skills - Experience with **medical billing, accounting, reconciliation, or healthcare operations.** - Previous experience using an **EMR/EHR system.** - Strong proficiency with **Microsoft Excel** and experience managing detailed spreadsheets. - Strong attention to detail, particularly when handling billing, financial information, and healthcare data. - Ability to work independently without constant supervision or follow-up. - Professional and assertive communication skills. - Comfortable communicating with patients from varied backgrounds and handling direct or informal communication professionally. - Willingness and ability to learn **Prognosis EMR** quickly and become highly proficient with the platform. ### Software & Systems - Prognosis EMR - OptoMantra - Microsoft Excel - Microsoft SharePoint - Microsoft 365 / Office 365 ### Basic Requirements - Must speak and write English clearly and professionally. - Must have relevant work experience. - Must be able to provide an NBI Clearance and/or Local Police Clearance before onboarding (mandatory). - Must be available to attend video meetings with camera on when required. ### Technical Requirements - Computer: Reliable laptop or desktop computer. - Internet: Stable high-speed internet connection (minimum 25 Mbps). - Audio: Noise-canceling headset. - Video: Working webcam for virtual meetings. - Workspace: Quiet and professional work environment. ## Benefits - **Dedicated HR & Contractor Support Team:** Access to world-class support for questions, guidance, contract matters, and client communication. - **Premium VPN Access (Optional):** A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks. - **HIPAA & Cybersecurity Training + Certification (Provided):** Access to our internal HIPAA compliance training, cybersecurity modules, and certification to help you confidently handle PHI for U.S. healthcare clients. - **Top 1% VA Performance Training:** Access to our proprietary training on communication, client management, productivity systems, and best practices to help you become a top-performing VA and increase long-term client retention. - **Client-Approved U.S. Holidays:** Contractors may take U.S. holidays off according to the client’s needs and schedule. - **Client-Approved Paid or Unpaid Time Off:** Time off may be granted by your client. Paid time off is optional and only if offered by the client. - **Access to Tools & Resources:** Templates, workflow guides, productivity tools, and client-specific SOP support to help you perform at your best. - **Optional Performance-Based Incentives:** Some clients may offer bonuses, incentives, or increased hours based on your performance. These are optional resources and client-approved allowances available to you as an independent contractor. Any resources, training, or allowances listed are optional contractor perks and not employee benefits. ## Apply [Apply at Winning Assistants](https://apply.workable.com/winning-assistants/j/F279621CFB/apply) --- Powered by [Workable](https://www.workable.com)