Medical & Clinical Affairs (MACA) Operations Specialist

Job description

Key Responsibilities Serve as the primary operations and administrative lead for Medical and Clinical Affairs, ensuring efficient execution of department programs, processes, and initiatives. Manage the end-to-end administration of educational grants, fellowship grants, and investigator-sponsored research (ISR) programs, including application intake, review coordination, contract administration, budget tracking, reconciliation, and project closeout. Coordinate and support cross-functional governance committees, facilitating grant and research proposal reviews, documentation, communications, and decision-making processes. Partner with Medical Affairs leadership to track project progress, monitor risks, manage deliverables, and provide regular status updates and operational reporting to senior leadership. Manage departmental financial operations, including budget planning, forecasting, accruals, invoice processing, expense tracking, contract management, and vendor oversight. Support physician training, evaluation, certification, and proctoring programs by coordinating program requirements, documentation, scheduling, reimbursement processes, training materials, and learning management system updates. Build and maintain strong relationships with internal stakeholders, healthcare professionals, investigators, study teams, vendors, and cross-functional partners to ensure successful execution of Medical Affairs and Clinical Affairs initiatives. Provide operational support for a variety of Medical Affairs activities, including advisory boards, fellowship programs, research studies, publications, educational programs, controlled document management, and other strategic projects What You'll Bring: Bachelor's degree in Life Sciences, Business, Healthcare Administration, or a related field. 2+ years of experience in operations, project coordination, or program management. Strong organizational and project management skills with the ability to balance competing priorities. High visibility and high volume external and internal customer-facing role requiring strong consistent engagement and communication Excellent communication and relationship-building skills. Strong attention to detail and a commitment to delivering high-quality work. Ability to collaborate effectively with cross-functional teams and external partners. Experience in Medical Affairs, Clinical Research, Healthcare, Pharmaceutical, Biotechnology, or Medical Device environments is preferred. The target base salary range for this position will range from $76,000 to $95,000 annually. Individual compensation for this job requisition will be based on non-discriminatory factors, including your geographic location, skills, experience, education and other factors as they relate to the position requirements. Actual compensation may vary depending on the confirmed job-related skills and experience. In addition to the expected base compensation, this role is eligible to participate in Sirtex’s incentive programs (target bonus of 5% for this position) and benefit plans, which include paid sick and vacation time, health insurance and a generous 401k matching program . All your information will be kept confidential according to EEO guidelines. Do you want to be part of something bigger? A team whose impact stretches across the globe making a real difference to the quality of people’s lives. Sirtex recognizes that well-being, financial health, and work-life balance are crucial for our employees to achieve personal success. Sirtex offers qualified candidates: Diverse and flexible work arrangements to achieve the optimum balance between work and personal responsibilities. A culture of respect, diversity, collaboration, and innovation fostering inclusiveness and superior performance. Attractive compensation and benefit packages which are practical, robust and equitable. A commitment to support ongoing professional growth through career development, on the job experiences and training opportunities. Challenging work which supports the development of new and better ways to improve clinical outcomes for oncology treatment around the world. An unwavering commitment to company values, employee safety and excellence in everything we do. Diversity drives innovation; inclusion fosters belonging, growth and success. Sirtex believes that it takes multiple perspectives and voices to create a culture and workplace which fosters engagement, teamwork, and employee satisfaction to perform our best and deliver on commitments. We are dedicated to fostering an environment where all employees feel valued, included, and can share their ideas so that we can exceed even our own expectations. Sirtex is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other characteristic protected under applicable law. Sirtex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law. Sirtex Medical is a global leader in healthcare, with offices in the U.S., Australia, Germany, and Singapore, dedicated to improving patient outcomes. Our mission is to be at the forefront of minimally invasive cancer and embolization therapies. By partnering with physicians, we aim to provide innovative products that enhance patient outcomes and simplify treatments. Achieving this ambitious goal requires passionate and talented individuals who are committed to making a difference. Our flagship product, SIR-Spheres® Y-90 resin microspheres, is a targeted radiation therapy for liver cancer. To date, we have delivered over >150K doses across 50+ countries, significantly impacting patients' lives worldwide. Our success is fueled by our dedication to serving the medical community, maintaining professionalism, fostering a collaborative work culture, nurturing an entrepreneurial spirit, and continuously pursuing innovation and improvement. At Sirtex, we are committed to creating a great workplace. We offer a range of benefits, programs, and services to support our employees, ensuring they have opportunities to contribute to our success and advance their careers. Join our inclusive community, where you can collaborate with talented colleagues, bring your ideas to life, and advance your career, all while delivering innovative healthcare solutions to patients.