Medical Secretary - 12 Month Fixed Term

Job description

What is the job? Great patient care doesn't just happen in the consultation room — it starts with a well-organised team behind the scenes. We're looking for a Medical Secretary to join Montu UK on a 12-week fixed-term maternity cover contract. In this fast-paced role, you'll be the organisational backbone of our clinical team, ensuring clinicians have everything they need to deliver exceptional care to patients. From coordinating clinician schedules and managing clinical administration to supporting meetings and keeping important documentation up to date, you'll play a key part in making sure our day-to-day operations run seamlessly. No two days are the same, and if you thrive on organisation, enjoy solving problems and love keeping everything on track, you'll fit right in. This is a full-time, fixed-term maternity cover contract for 12 months, working 40 hours per week. What will you be doing? As our Medical Secretary, you'll support the smooth running of the clinical team by: - Preparing, maintaining and updating clinician rotas to ensure excellent clinical coverage. - Resolving rota conflicts and communicating schedule changes quickly and effectively. - Providing day-to-day administrative support to clinicians and the wider medical team. - Maintaining accurate clinical records and ensuring documentation is always up to date. - Organising meetings, taking minutes and following up on agreed actions. - Coordinating consultant inductions and supporting onboarding and training activities. - Working closely with other departments to ensure clinicians have the equipment, systems and support they need. - Acting as the first point of contact for clinician queries relating to scheduling and administration. - Drafting professional correspondence and supporting day-to-day communications. - Managing sensitive information with the highest level of confidentiality. - Supporting operational projects and helping the team meet key deadlines. What do you need? We're looking for someone who enjoys being organised, takes pride in supporting others and can confidently manage multiple priorities in a busy healthcare environment. You'll ideally have: - Previous experience in a Medical Secretary, healthcare administration or similar administrative role. - Excellent organisational skills with the ability to prioritise a varied workload. - Strong communication skills, both written and verbal. - Good IT skills and confidence using Microsoft Office and healthcare or scheduling systems. - High attention to detail and the ability to maintain accurate records. - A proactive, solutions-focused approach and the confidence to work independently. - The ability to handle confidential information with professionalism and discretion. What we offer: - Generous Leave: 25 days holiday (rising to 27 after year one and 30 after year three) + usual bank holidays - Pension Matching: Up to 5% employer matching contributions About Us Montu UK is a leading digital health company specialising in cannabis-based medicines (CBPM), dedicated to improving patient access to safe and effective treatments. Our mission is to transform lives by combining innovative technology with high-quality clinical care, ensuring patients receive the support they need at every step of their journey. As a fast-growing organisation, we offer a collaborative and supportive environment where talented people can develop their careers while contributing to meaningful change in healthcare. At Montu UK, your work has a direct impact on improving patients’ lives and expanding access to modern medical treatments.