MICE Sales Officer

Job description

Fairmont Mount Kenya has been consistently ranked among the world’s finest, earning a spot on the 2024 Travel + Leisure 500 list and being recognized as one of the top destinations in Africa. It has also been featured by Condé Nast Traveler as one of Africa’s top destinations. In addition, the hotel has been honored as Africa’s Leading Hotel by the World Travel Awards for the fourth consecutive year, most recently in 2025. The MICE Sales Officer is a commercially focused sales support role responsible for managing MICE enquiries, client communication, proposals, contracting and sales follow-up. The position will support the Senior Sales Manager – MICE and MICE Sales Manager in converting MICE business, maintaining strong relationships with key accounts and ensuring timely and professional handling of all MICE sales enquiries from initial contact through to confirmation, contracting and handover. The role is primarily focused on MICE sales administration, enquiry conversion, contracting and client/account communication. MICE Enquiries & Sales Support Receive, manage and respond promptly to MICE enquiries received by telephone, email and other sales channels. Qualify enquiries and gather all relevant client requirements. Prepare and issue proposals, quotations and relevant sales correspondence. Follow up proactively on outstanding enquiries and proposals to maximise conversion. Maintain an accurate and up-to-date MICE sales pipeline through the MICE tracker. Ensure all enquiries are properly recorded and followed through to conclusion. Contracting & Documentation Prepare MICE contracts and related documentation in line with approved hotel rates, packages and commercial terms. Follow up on outstanding contracts, deposits and confirmations. Ensure all documentation is accurate, complete and issued within agreed timelines. Maintain organised and up-to-date MICE account and enquiry records. Key Account Communication Handle telephone and email communication with assigned and prospective key accounts. Maintain regular follow-up with corporate clients, agencies, DMCs, PCOs and other MICE partners. Support the MICE Sales Manager and Senior Sales Manager, MICE in maintaining strong client relationships. Identify opportunities for repeat business and additional MICE enquiries from existing accounts. Assist with client correspondence and follow-ups as directed by the MICE sales leadership. Sales Administration & Reporting Maintain accurate information in the hotel's CRM/sales systems. Assist with preparation of MICE sales reports, forecasts and pipeline updates. Monitor pending enquiries, tentative bookings and conversion opportunities. Support the MICE team with sales-related correspondence, account information and documentation. Ensure all confirmed business is accurately communicated and handed over to the relevant operational teams. Team Support Provide day-to-day sales support to the Senior Sales Manager – MICE and MICE Sales Manager. Assist with preparation for sales calls, client meetings and account reviews. Support the team in maintaining an organised and responsive MICE sales office. Work closely with Reservations, Revenue, Finance and Operations where required to facilitate the sales process. Key Performance Indicators MICE enquiry response time Enquiry-to-confirmation conversion Number and value of MICE enquiries converted Contract turnaround time Follow-up effectiveness Accuracy of proposals and contracts MICE sales pipeline accuracy Key account response and engagement Repeat and incremental MICE business Achievement of individual/team MICE revenue targets. Diploma or Bachelor’s Degree in Hospitality Management, Tourism, Sales or Marketing, Business Administration, or a related field. Previous experience in hotel sales, MICE, groups, reservations or a related commercial function. Strong telephone and written communication skills. Excellent attention to detail, particularly when preparing proposals and contracts. Strong follow-up and client relationship skills. Good commercial awareness and an understanding of the MICE market. Ability to manage multiple enquiries and deadlines simultaneously. Proficiency in Microsoft Office and hotel sales/CRM systems. Professional, confident and service-oriented communication style. Ability to work effectively in a fast-paced luxury hospitality environment. Employee benefit card offering discounted rates in Accor worldwide. Learning programs through our Academies. Opportunity to develop your talent and grow within your property and across the world! Ability to make a difference through our Corporate Social Responsibility activities. Be part of creating the historic story of rehabilitating and releasing the rare Mountain Bongo that was heading toward extinction. Working with a hotel rich in history and known for exemplary services while growing your career. Work and learn in a magical luxury property. About Our Hotel Step into the enchanting world of Fairmont Mount Kenya, where every corner whispers a tale of love—love for people, for wildlife, and for the breathtaking environment that surrounds us. Originally founded as a celebration of love, this legendary destination continues to be a sanctuary for romance, conservation, and unforgettable experiences. Nestled within the renowned Mount Kenya Wildlife Conservancy, our hotel offers an extraordinary opportunity to immerse yourself in nature with our unique eco-safari adventures, all set within a landmark property that captures the very essence of Kenya's natural beauty. Set against the awe-inspiring backdrop of Mount Kenya, Africa's second-highest peak, Fairmont Mount Kenya Safari Club is more than just a hotel—it's a haven where you can rejuvenate your spirit, indulge in exceptional culinary delights, and embark on safari experiences that are as unique as they are exhilarating. Whether you're exploring the untamed wilderness of Mount Kenya, or uncovering the rich heritage woven into the fabric of our hotel, every moment here is designed to help you reconnect with nature, with yourself, and with the world around you. Conveniently located just a scenic 3-hour drive from Nairobi, Fairmont Mount Kenya also offers the luxury of its own landing strip, just a quick 45-minute flight from Nairobi. Our prime, central position places you at the gateway to some of Kenya's most celebrated landscapes and conservation areas. From the pristine beauty of Ngare Ndare forests and waterfalls to the majestic Aberdares and the world-renowned sanctuaries of Ol Pejeta, Samburu, and Solio, our club provides unparalleled access to the heart of Kenya's natural wonders. At Fairmont Mount Kenya Safari Club, every experience is an invitation to discover, to fall in love, and to create memories that will last a lifetime