MIS Officer

Job description

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories! Employee Contract Type: Local - Intern (Fixed Term) (Trainee) Job Description: Position Purpose: The MIS-Officer will oversee the coordination of timely, efficient, effective and innovative information management approaches to support decision-making at the sector and management levels. He/she will be fully dedicated to leading the establishment and oversight of information management system of BRCR and manage the current response-related data and information management. The IM contribute to and support protection programming in Cox’s Bazar through the collection, processing, analysis, storage and sharing of information and data in a sensitive and appropriate way in accordance with professional standards for protection work. He/she will manage and supervise the quality of data and information shared by BRCR teams and facilitate the collection of data and information from Protection staff on a periodic and ad hoc basis and will be responsible for consolidating the protection related data and information on national level. The Senior Officer- MIS will also be responsible to ensure that sector data is available when needed, assure that data accurately reflect protection activities and will submit synthesis of reports that are presented in an easy-to-read format. He/she will oversee the application of Geographic Information Systems (GIS) will design, develop, and implement systems and databases to access and store geospatial data. He/she will design digital maps using geospatial data and analyze spatial and non-spatial information. Key Deliverables: WV BRCR MIS system and Standard Operating Procedure (SOP) including information flow map MIS dashboard (disaggregated by project, gender, location etc.) All Disaster Grants Data Base (DGDB) reports including uploaded into online system Geographic Information Systems (GIS) products as per organization need including ArcGIS online using web maps and story maps. Design digital maps with geographic data Periodical MIS reports and info graphs All required MIS tools are prepared and WV BRCR team are capacitated on those tools Key Responsibilities: Information Management System: Establish and harmonize existing IM systems and data collection, processing, analysis, and dissemination for WV BRCR programme. Design, implement, maintain, and oversee WV BRCR IM systems by incorporating IM tools, approaches and matrix system. Identify and obtain needed data/information elements required to produce standardized IM products. Design and implement a structured dissemination plan for all IM products as appropriate including the definition of standard operating procedures for clearing information products for release. Lead on the development of the information management strategy and relevant SOPs for BRCR Deign and manage the BRCR response dashboard and IM system including storage handling and dissemination of data to other BRCR departments and/or external actors. Develop a clear sector information management flow chart and schedule for programme staff. Rollout standardized sector database and information management systems and oversee the implementation and management of sector database and IM systems Ensure data protection by ensuring there is provision for data security, including strict data handling and confidentiality protocols, regular backup, and recovery control. In collaboration with programme staff, coordinate data collection processes; and lead the collection, processing, analysis, storage, sharing and use of data and information to enable evidence-informed action within programme. Provide technical oversight, support and guidance on the use and implementation of IM systems Organize and facilitate in-person and virtual training sessions on IM systems, tools and database. Timely share relevant information on IM systems, tools, and database Process data and support GAM, Communication, advocacy and other relevant staff in the compilation and dissemination of information Geographical Information System: Serve as the GIS technical lead and point of contact for WV BRCR GIS and related matters and lead the design, development, management and update sector geodatabases. Design, develop, customize, and maintain spatial data, analyses and information products using GIS and related software and subsystems. Develop regular GIS/information analysis products that illustrate scale and impact of BRCR’s programming and also contextual developments that affect BRCR interventions in Cox’s Bazar. Coordinate the acquisition of new spatial data and lead its integration into BRCR’s existing GIS and information analysis products. Train the M&E staff and other relevant staff on the utilization and navigation of GIS databases. Manage data manipulation and generate data visualizations using ArcGIS programs mainly ArcMap for desktop and ArcGIS online using web maps and story maps. Work with each Sector team to generate real-time geographic layers specific to programming. Ensure key spatial data and information is analyzed and presented in a suitable way to support decision-making and inform programming. Design digital maps with geographic data; produce accurate maps and other representations of geographical data and discover patterns and trends through spatial mapping of data. Participate in relevant information management and analysis coordination forums or activities. Assist with data collection with GPS and field collection; perform data merging and cleaning to convert data into its desired form; record and document details of map updates, additions or deletions. Manage a digital library of geographic maps in various file types. Learning and Knowledge management: Contribute to learning effort of BRCR following the BRCR project’s learning agenda Ensure reporting & tracking of progress is done for responsible “projects” in coordination with project managers Conduct reflections and learning events at field, project and sector level Cross learning is documented and shared with appropriate group/stakeholders Data analysis and present and disseminate evidence for decision Ensure the reflection findings quickly been incorporated into the current and future projects in response. DGDB reports including Cash Transfer Reporting: Ensure required facilitation for project staff for producing all DGDB reports Ensure all DGDB and cash transfer reports and upload in the system Personal and professional development: Keep personal and professional development Demonstrating an understanding of and commitment to World Vision’s Core Values in the approach to work and relationships Collaboration with different key working groups Maintain work and Life balance Knowledge, Skill & Experience: Required Education, training, license, registration, and/or Certification: Master degree in Social Sciences/Statistics/Computer science/Development Management/International Development or relevant field. Experience in programming using databases and maps and in managing spatial data and information. Proficiency and experience with mobile data collection or any PHP or SQL based platform such as Kobo, Commcare, ODK Collect is vital as well as proficiency with Microsoft Excel, Access, or other similar software. Strong knowledge of MS Excel, Access or other databases and other modern tools. Experience with GPS measuring tools; knowledge and/or experience of ESRI ArcGIS or equivalent software suite Computer proficient, with experience using Microsoft Word, Excel and Power Point including online communication platform such as Zoom, Google Chat or Microsoft team. Strong knowledge of data collection, analysis and visualization tools and techniques, such as Power-BI, PivotTables/charts, google forms etc. Knowledge and experience of programming with databases and maps, use of programming languages would be an asset Expertise in PHP and MySQL Experience of designing and maintaining relational databases. Demonstrated skills in PC troubleshooting, software and hardware support, networking, data backup, creating data entry forms and generating database report Experience working in multisector programme will be an added advantage Knowledge of the NGO operations and the dynamics of the humanitarian sector is a plus Required Language(s): English, Bangla and Rohingya Required travel and/or work environment accommodations: Must be willing and able to travel working are/in the country Some project locations may be in remote areas. Staff are expected to live in the location for short periods Committed to World Vision Ethos, Mission, Vision, and Core Values Salary: Negotiable Compensation & Other Benefits: Provident fund, Gratuity, Festival Bonus: 1, Other benefits as per organizations policy . Employment Status: Full Time World Vision is committed to first do no harm to children or adult beneficiaries, to respect the rights of all beneficiaries, and to uphold the best interests of children as a primary consideration in all actions and decisions: accordingly, all the recruits will go through specific checks and compliance procedures in accordance to its Child and Adult Safeguarding Policy. World Vision Bangladesh has zero tolerance towards incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with our work. World Vision Bangladesh as Child Safe Organization discourages anyone to apply with prior record of conviction related with child neglect, abuse and exploitation. Women & Persons with Disability are highly encouraged to apply. Applicant Types Accepted: Local Applicants Only