Moves Coordinator

Job description

The Moves Coordinator is a critical position within the Move Delivery Team for the CBRE Microsoft Account. This role serves as a collaborative point of contact for Microsoft employees, facilitating move coordination and providing customer service across the Puget Sound campus. This position manages small-scale move projects, coordinating logistics for individual to large group moves (up to 500 employees), and ensuring compliance with team objectives. Key responsibilities include vendor engagement, project management, effective communication, presentations, reporting, facility walkthroughs, post-move support, email management, exceptional customer service, and driving continuous improvement initiatives. What You’ll Do: Move Management : Manage the scope, schedule, and compliance of small-scale move projects (e.g., up to 500 employees, individual moves, resets, unassigned seating), ensuring alignment with team and related team objectives. Coordinate logistics for all group moves and special projects. Vendor Engagement : Engage with vendors to schedule, coordinate, and manage move-related activities. Collect, monitor, and report on key performance indicators and billing accuracy, ensuring closeout for move metric advancement. Project Creation & Management : Create move projects within designated tools, including setting up spreadsheets and presentations. Enter project information and data into project management technology tools. Communication : Develop and distribute communications to employees, team administrators, and move partners. Schedule meetings and manage communication plans regarding projects with various teams and clients. Assist with contract administration, including attending tender openings and issuing correspondence. Presentations : Deliver presentations to team administrators on the move process and associated steps. Reporting : Create, format, verify, and scrub data for various reports. Facility Walkthroughs : Conduct walkthroughs of buildings to assess facilities and furniture needs, identifying data discrepancies. Post-Move Support : Create floor plans, labels, and nameplates. Order furniture and generate work orders for resets. Operate post-move help centers. Email Management : Provide support and coverage for the MS-Move email inbox by responding to inquiries and troubleshooting employee needs. Customer Service : Deliver exceptional customer service throughout the pre and post-move phases. Resolve straightforward problems using defined procedures and processes with limited discretion, under close supervision. Continuous Improvement : Drive and implement strategies to enhance operational efficiency, quality, and productivity through continuous improvement initiatives. Move Delivery Lead Coverage : Provide project coverage for the Move Delivery Lead, excluding people management responsibilities. Other Duties : Perform other assigned move project assignments and ad hoc tasks to support continuous improvement. High School Diploma or General Education Degree (GED) required. Associate degree (AA/AS) and/or Bachelor’s Degree preferred. Minimum of one (1) year of related experience desired. Composure : Demonstrates professionalism under pressure, handles stress effectively, and remains calm and composed in challenging situations. Customer Focus : Dedicated to meeting internal and external customer expectations, utilizing feedback for service improvements, and building effective, trusting relationships. Listening : Practices attentive and active listening, patiently hears others out, and accurately restates opinions even when in disagreement. Perseverance : Pursues tasks with energy and drive, demonstrates a need to finish, and persists through resistance or setbacks. Planning : Accurately scopes project length and difficulty, sets objectives, breaks down work into process steps, develops schedules, anticipates and adjusts for problems, measures performance against goals, and evaluates results. Ability to apply critical thinking and analytical skills to solve problems and make informed decisions. Functional/Technical Skills : Possesses strong functional and technical knowledge relevant to the role, including proficiency in Microsoft Word, Excel, PowerPoint, and Outlook. Technical Learning : Quickly grasp new technical concepts, skills, and knowledge related to industry, company, products, or internet technology. Time Management : Uses time effectively and efficiently, prioritizes important tasks, and accomplishes more in less time. The base salary range for this role is $85,000-$100,000. This range reflects the company's good faith estimate of the base salary for this position at the time of the posting. Final compensation will be determined based on factors including experience, skills, qualifications, and internal equity. In addition to base salary, employees may be eligible for bonuses and a comprehensive benefits package. At Turner & Townsend, we value diversity and are committed to creating an inclusive environment where everyone feels empowered to bring their whole selves to work. We encourage applicants from all backgrounds and experiences to apply. Turner & Townsend is a global construction consultancy specializing in Program management, Cost management, and Advisory services. With a rich heritage spanning over 70 years, we have a proven track record of delivering outstanding results for our clients across various industries, including Infrastructure, Real Estate, Energy, and more. Our team of experts operates in over 100 offices worldwide, offering innovative solutions and driving positive change in the built environment. Please find out more about us at Join our social media conversations for more information about Turner & Townsend and our exciting future projects: Twitter Instagram LinkedIn SOX control responsibilities may be part of this role, which are to be adhered to where applicable. Join our social media conversations for more information about Turner & Townsend and our exciting future projects: Twitter Instagram LinkedIn It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review. Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries. Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success. Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions. We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier program, project and cost management offering in markets around the world.