Multifamily Procurement and Purchasing Manager

Job description

THE OPPORTUNITY Bring order, strategy, and momentum. Billingsley is creating its first Procurement and Purchasing Manager, a hands-on role grounded in multifamily operations with direct visibility to the SVP of Multifamily Operations and a clear path to grow as the function grows. The immediate work is concrete and consequential. Across a portfolio of more than 10,000 units, purchasing today is reactive and uncoordinated: products get discontinued without alternatives in place, parts and materials are inconsistently sourced, and there is no system tracking what we have or what we need. The first priority is to fix that, property by property, category by category. Once the foundation is in place, the role expands naturally into vendor agreements, pricing leverage, and a more strategic purchasing posture. There is a clear trajectory here for someone who does the foundational work well. This role will touch a lot of people and a lot of entrenched habits. The right person brings not just operational discipline, but the warmth and persuasiveness to bring property teams along with them. RESPONSIBILITIES Where you will focus. OPERATIONAL PURCHASING — MULTIFAMILY FIRST – Conduct a comprehensive inventory of all materials, parts, and products across the multifamily portfolio: lighting, appliances, plumbing fixtures, HVAC components, and all ongoing maintenance supplies – Identify products that have been discontinued or are no longer reliably available, and source qualified alternative suppliers and specifications – Determine ongoing inventory needs by property and by category, establishing par levels and reorder thresholds that prevent reactive purchasing – Build and implement an inventory tracking system so the portfolio always has visibility into what it has, where it is, and what needs to be replenished – Bring structure to day-to-day maintenance purchasing: approved vendor lists, purchasing workflows, and approval thresholds that reduce ad-hoc spending without creating friction for property teams VENDOR RELATIONSHIPS & PURCHASING AGREEMENTS – Establish preferred vendor programs across key spend categories once inventory and product standards are set – Negotiate volume pricing, supply agreements, and service terms that give Billingsley consistent pricing and supply continuity at portfolio scale – Manage ongoing vendor relationships with accountability for performance, pricing, and availability – Identify forward stocking opportunities for high-use items to reduce emergency sourcing and protect against supply chain disruptions FF&E — FURNITURE, FIXTURES & EQUIPMENT – Support FF&E procurement for multifamily renovation and capital improvement projects, including appliances, lighting, fixtures, and amenity equipment – Partner with property management and maintenance teams to understand specifications, timelines, and budget parameters before sourcing begins – Maintain product and specification standards that ensure consistency across properties and simplify future replacement PROCESS, TECHNOLOGY & REPORTING – Continuously evaluate and improve purchasing workflows, identifying opportunities to automate, simplify, and reduce manual effort – Actively embrace and apply AI-powered tools for spend analysis, inventory forecasting, vendor evaluation, and procurement operations – Track and report spending by category and vendor, surfacing savings opportunities and supply risks to leadership – Develop purchasing policies and onboarding materials that make it easy for property teams to do the right thing QUALIFICATIONS What you bring. – Five or more years in procurement, purchasing, or supply chain, ideally within multifamily property management, facilities management, hospitality, or a similarly asset-intensive industry – Demonstrated success sourcing alternative suppliers, negotiating vendor contracts, and establishing preferred purchasing programs – Experience building or implementing inventory tracking systems and developing purchasing workflows from the ground up – A process-oriented mindset with the organizational discipline to bring structure to complex, distributed operations – A winning personality: warm, credible, and persuasive enough to influence property teams and vendors alike, and to change longstanding habits without creating resistance – Genuine enthusiasm for technology and AI tools, and a track record of finding smarter, more efficient ways to work – Comfort working independently in an environment where the systems you are building do not yet exist – Proficiency in procurement, ERP, or inventory management software; familiarity with property management platforms a plus – Bachelor's degree in business, supply chain, facilities management, or a related field preferred GROWTH PATH Where this role goes. This role is anchored in multifamily operations today and intentionally so. Getting purchasing right across 10,000-plus units is meaningful, complex work. As the function matures, the scope naturally broadens: commercial properties, broader vendor strategy, and a more senior purchasing platform for the company as a whole. The manager who builds this well has a clear path to Senior Manager and Director as the function grows. CULTURE & FIT Who thrives here. Billingsley is a family-founded company with a long-term ownership mindset. We have built and managed our properties for decades, not quarters. The people who do best here are self-directed, take full ownership of their work, and bring the same pride and attention to a vendor agreement as they would to any project with their name on it. We value continuous improvement and welcome better ways of working. The right person for this role will share that orientation: always looking for a smarter process, a more efficient workflow, or a technology that removes friction. There is a lot of foundational work to do here, and a lot of opportunity for the person who does it well. Founded in 1978 by Lucy and Henry Billingsley, the organization expertly builds, owns, and manages its properties, ensuring long-term client, resident, and partner return. Specializing in master-planned developments and principles of new urbanism, each Billingsley property signifies technology, convenience, and a vast array of amenities aimed to attract and retain tenants, residents, visitors, and employees. These amenities include art, sculpture, parks, trails, and outdoor public spaces. With over 5,000 acres in DFW, Billingsley has built 5 million SF of Commercial space, 550,000 SF of Retail, 9 million SF of Industrial, and over 10,000 units of Multi-Family.