Music and Fine Arts Administrative Assistant

Job description

Get Set for Cumberlands! Join our team of student-focused individuals working together in order to encourage intellectual and spiritual growth, leadership and service. CURRENT STUDENT or EMPLOYEE? Please log into Workday and use the Career Tile to find and apply to jobs from our internal career sites. The Administrative Assistant works directly with the chair of the Department of Music and Fine Arts as well as other faculty in all aspects of music, theatre and art operations. Regular office hours will be worked throughout the week. Additional hours will sometimes be required for recitals, concerts, recruiting events, and other special events. There will be some flexibility in regular hours to balance out these ‘extra’ hours. Primary Duties and Responsibilities: This person supports the department by: Cultivating a warm, welcoming office environment for students, prospective students, and guests Coordinating, managing, and approving schedules for work-study students in music Identifying tasks to be completed and training students to complete these tasks Providing timelines for the completion of tasks and reviewing work when completed Answering phone calls, emails, and other correspondence Monitoring Musicwindow software to assist faculty in recruiting Monitoring office supplies and reordering when necessary Coordinating with Maintenance Staff to address issues that need attention Coordinating with Communications Office regarding upcoming events Advertising upcoming concerts on campus via email and social media Meeting with Department Chair weekly to discuss the weekly agenda. Demonstrating proficiency in Microsoft Office (especially Word, Excel, and OneDrive), Adobe, Bright Sign, and Workday Creating Programs for concerts, recitals, and music events Additional Responsibilities Include: Coordinating with ensemble directors and Communications to schedule group photos at the beginning of each semester Coordinating live streams of ensemble concerts with directors and those designated to provide video of events Coordinating recording of videos for uploading to the Music Department YouTube page Monitoring the Music Department webpage and suggesting improvements Creating concert posters for on-campus and public distribution for all ensemble concerts Keeping recruiting materials up to date and available for faculty Aiding in the administration of special Music Department clinics and recruiting events Assisting with measuring and ordering of formal concert attire Assisting in set-up and tear-down for Christmas at the Cumberlands Job Requirements: Bachelor’s degree Proficiency in Microsoft Office, email, internet, and internal university platforms (e.g. Workday) Excellent written and verbal communication skills Strong organizational, problem-solving, and multitasking skills Friendly and professional demeanor Compensation: Commensurate with experience Benefits: Yes Job Type: Full-Time; In-Person Job Location: Williamsburg, KY Cumberlands is different by design. Our employees exemplify our motto in the pursuit of a “life-more-abundant.”