myExpenses Operations Coordinator (fixed-term until 2028 October!)

Job description

Entity: Technology Job Family Group: Procurement & Supply Chain Management Group Job Description: Our purpose is to deliver energy to the world, today and tomorrow. For over 100 years, bp has focused on discovering, developing, and producing oil and gas in the nations where we operate. We are one of the few companies globally that can provide governments and customers with an integrated energy offering. Delivering our strategy sustainably is fundamental to achieving our ambition to be a net zero company by 2050 or sooner. It's an exciting time to join bp. Meeting the energy challenge requires many different approaches and solutions. And as part of Finance Business & Technology (FBT), you’ll be fully connected into the world of bp. You’ll play an increasingly important part within a network of like-minded colleagues partnering on strategic projects that stretch across the globe. And it starts with you. There’s a world of opportunities to build new skills, challenge yourself and grow a long-term career at bp. And no matter where you work, your role will have meaning, purpose and impact. So, if you want to be part of a caring, supportive environment where you can realize your full potential, we’re with you. About the role FBT defines, owns, sources and operates efficient and standardized business services for the BP Group. We are business process professionals, working as a unified organisation across finance, customer service, procurement, HR services, tax and other functional areas to fully support BP in its global operations and aims. Our license to operate is dependent on us being able to deliver silent running in the most efficient manner. As the FBT organisation continues to grow and accommodates more, it has the opportunity to deliver additional value in five core areas: Risk and control: Enhancing BP's business and system controls through improved governance and implementation of global process designs, systems templates and control frameworks. Process effectiveness: Increasing cash and working capital delivery; improved process effectiveness and reliability through delivering an accurate outcome first time. Process efficiency: Driving commonality of global processes and building these into standard templates to be incorporated into our ERP systems implementations and our continuous improvement activities across operational processes. Quality service: Delivering enhanced customer services to the businesses we serve and BPs customers, through our well-trained, professional people. Capability: Developing future leaders for the organization through talent management BP and career mapping and developing deep expertise in the domain of process. In this role You will Provide process expertise and support to all myExpenses Process and Corporate Card users in alignment with BP’s Travel & Expenses (T&E) Policy Support end-users for operationally related queries and issues (including training) Coordinate and deliver communications and training (including myExpenses Communities of Practice) where required for myExpenses users Full visibility of end-to-end expense reimbursement process and ability to provide assistance to end users. Support the helpdesk on user queries and issues. Work proactively and independently, identify the root cause of the issues, understand it and create root cause analysis and come up with plan for the solution What You will need to be successful Formal qualifications constituting university degrees, examination certificates that confirm a level of educational attainment or licenses. Membership of a professional body that has confirmed an individual has reached a level of capability within a professional field (usually but not necessarily obtained through examinations) or Formal certification that they can undertake specialist work or processes e.g. PMI. Ability to prioritize workload, work under pressure, and meet tight deadlines. Extensive Customer Service and communication skills Personal effectiveness Excellent written/oral communication in English. Spanish language is an advantage An investigative nature to ensure timely closure of issues In-depth understanding of the systems in use Proven knowledge of SAP finance module and deep understanding of posting and payment logic Good analytical skills Financial accounting background Customer focus and solution -oriented personality Strong communication and cooperation skills At bp, we provide the following environment & benefits to you Different bonus opportunities based on performance, wide range of cafeteria elements Life & health insurance, medical care package Hybrid working arrangement aligned with team arrangements and business needs Opportunity to build up long term career path and develop your skills with wide range of learning options Celebrate in bp’s success. You may be eligible to join bp’s Global ShareMatch plan. This non-contractual benefit lets employees buy bp shares and receive matching shares, in line with plan rules Family friendly workplace e.g.: Extended parental leave, Mother-baby room Employees’ wellbeing programs e.g.: Employee Assistance Program, Company Recognition Program Possibility to join our social communities and networks Chill-out and collaboration spaces in our beautiful Budapest Agora and Szeged offices e.g.: Play Zones, Office massage, Sport and music equipment bp Hungary won the Most Attractive Employer 2024 Award (SSC / BSC sector) fourth time in a row at PwC's annual employer research. Come and join us! At bp, we support our people to learn and grow in a diverse and ambitious environment. We believe that our team is strengthened by diversity. We are committed to fostering an inclusive environment in which everyone is respected and treated fairly. There are many aspects of our employees’ lives that are meaningful, so we offer benefits to enable your work to fit with your life. Disclaimer: Please note that, according to Hungarian law (2012/I. 113. §), mothers or single parents caring for a child under three years of age cannot be employed in night shift positions. Travel Requirement No travel is expected with this role Relocation Assistance: This role is not eligible for relocation Remote Type: This position is a hybrid of office/remote working Skills: Legal Disclaimer: We are an equal opportunity employer. We do not discriminate on the basis of protected characteristics like race, religion, color, sex, national origin, sexual orientation, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us . If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.