National Events Associate

Job description

Access Your Potential. Join us to create and deliver experiences that inspire people, spark connection, and bring imagination to life—while having a lot of fun doing it. We are seeking a National Events Associate to join our team! ABOUT THE JOB The National Events Associate serves as a key member of the National Events Team, providing operational, administrative, and logistical support to the planning and execution of complex National programs across multiple destinations. This role partners closely with National Senior Events Managers, the National Director of Events and local teams to coordinate program deliverables, support cross-market collaboration, and help ensure a consistent, high-quality client experience across all Access destinations. In this role, you will support the planning and execution of large-scale national programs, independently manage smaller programs and assigned program components, and help drive operational excellence across markets. You will play an important role in keeping timelines, budgets, client communications, supplier logistics, staffing details, and program documentation organized and on track. WHAT YOU'LL BE DOING - Support National Events Managers and the National Director of Events in planning and executing large-scale national programs across multiple markets and destinations. - Independently manage smaller national programs and assigned program components, including logistics, timelines, budgets, vendor management, and client communications. - Develop and maintain key program documentation, including program briefs, manifests, staffing plans, signage packages, transportation grids, and client deliverables. - Coordinate across multiple territories to ensure seamless execution and alignment with national program standards. - Attend and support site visits, planning meetings, and on-site program execution as assigned. - Assist in managing national account timelines, deliverables, and operational milestones. - Maintain proactive client communication to ensure deadlines, expectations, and deliverables are met. - Build trust with clients and internal stakeholders through responsiveness, professionalism, and attention to detail. - Partner with local events teams, sales, creative, procurement, and finance teams to ensure clear communication and successful program execution. - Source, evaluate, and coordinate suppliers while ensuring compliance with company standards and client goals. - Maintain accurate program information in Salesforce and other operational platforms. - Support budget development, estimates, reconciliations, scopes of work, invoices, vendor payments, and expense tracking. - Coordinate event staff assignments, communications, schedules, and training for on-site execution. - Troubleshoot operational challenges in real time and implement practical solutions. - Share best practices, lessons learned, and process improvements with the broader team. - Consistently demonstrate Access Values: Imagine First, Demand Integrity, Embody Excellence, Always Collaborate, and Service Obsession. ABOUT ACCESS Access is a destination management company that designs shared experiences for some of the world’s most recognizable brands. From intimate incentive trips to large-scale meetings, trainings, and sales-driven events, we bring people together through thoughtful design, smart sourcing, and seamless execution. Our work blends imagination with intention. We dream big, then we build it right. ABOUT YOU We know that there’s no one in the world like you. And we know that you have a lot to offer the next company you work with. Below is a list of “nice-to-haves”, but don’t let those deter you from applying. Access believes that an inclusive team and culture is important. We seek applicants from all backgrounds to ensure we get the best, most creative talent on our team. Nice-to-haves: - Experience supporting or managing large-scale meetings, events, incentive programs, destination management programs, or multi-market programs. - Strong organizational skills with the ability to manage multiple programs, deadlines, and priorities in a fast-paced environment. - Experience working with clients, suppliers, vendors, and internal cross-functional teams. - Familiarity with Salesforce or similar CRM and operational platforms. - Budgeting, reconciliation, contract, invoice, and vendor payment experience. - Ability to adapt quickly to changing client needs, market conditions, and program requirements. - Strong written and verbal communication skills with a high level of professionalism and attention to detail. - A proactive, solutions-oriented mindset and comfort escalating risks or concerns when appropriate. - Interest in identifying process improvements, scalable tools, and best practices for national program execution. - Commitment to sustainability and identifying local or environmentally responsible supplier options when possible. WHAT SUCCESS LOOKS LIKE - You successfully support the execution of large-scale national programs across multiple destinations. - You help deliver strong client satisfaction and positive internal stakeholder feedback. - You consistently meet operational, financial, and service expectations. - You collaborate effectively across territories, departments, suppliers, and internal teams. - You contribute to process improvements, standardization, and operational excellence. - You meet or exceed performance targets and demonstrate strong ownership and accountability. - You show leadership potential and readiness for future advancement within the company. - You complete required training and certification programs. - You consistently embody Access Values in your work and interactions. WHY ACCESS? CULTURE & EXTRAS - Certified as a Great Place to Work – 3 years in a row and counting! - 55+ years in the industry! - Women-owned and women-led - Fun, creative, and supportive culture - Focus on recognition and employee value – including annual and quarterly awards - Paid day off to serve your local community - Annual all-company retreat to connect, learn, and have fun together - Annual qualifier-based incentive trip for top performers (certain departments eligible) - Regional team outings - Monthly companywide meetings to connect, learn, and celebrate wins COMPENSATION - Highly competitive total compensation, including strong base salary and quarterly bonuses - Very strong performance-based quarterly commission plans - 401k with company match (eligible after 1 year – up to 4% of salary matched, vested immediately - Monthly cell phone stipend WORK LIFE BALANCE - Flexible schedule opportunities - Generous PTO - Sick days - 9 full holidays - 5 half days off prior to holidays to unplug early - 2 floating holidays off to be used on holidays of your choice - ½ day Fridays in July & August (based on achievement of goals) HEALTH, WELLNESS, AND FAMILY - Extensive menu of health plans to choose from - Paid parental leave - Pet insurance program - Employee Assistance Plan (EAP) PROFESSIONAL DEVELOPMENT - Mentorship program - “Masterclasses” in industry/department-specific topics - State-of-the-art technology platforms and tools – including training - Annual and monthly meeting content that focuses on professional development What are you waiting for? Scroll back to the top and apply! Access is committed to building a diverse and inclusive team. We are a proud Equal Opportunity Employer and prohibit discrimination based on race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, disability, or genetic information. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the application or interview process. If you need assistance or an accommodation due to a disability, you may contact us at careers@accessdmc.com. Access is committed to building a diverse and inclusive team. We are a proud Equal Opportunity Employer and prohibit discrimination based on race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, disability, or genetic information. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the application or interview process. If you need assistance or an accommodation due to a disability, you may contact us at careers@accessdmc.com.