OAS Business Management Specialist

Job description

Thank you for your interest in LSU New Orleans. Once you start the application process, you will not be able to save your work, so you should collect all required information before you begin. The required information is listed below in the job posting. You must complete all required portions of the application and attach the required documents in order to be considered for employment. Department OPH-Office of the Assistant Secretary Job Summary Job Description Serves as a business management and project management resource within the Office of Public Health’s (OPH), Office of Assistant Secretary supporting the Center for Finance and Administration (CFA). Provides high-level strategic support to the Deputy Assistant Secretary for Finance and Administration. Serves as the primary or associate contract monitor, as designated, for special, high-priority, or executive-level contracts on behalf of the Deputy Assistant Secretary for Finance and Administration. Researches and analyzes complex operational, financial, administrative, and organizational issues; develops recommendations and decision materials; coordinates center-wide priorities and executive initiatives; monitors follow-up on key actions; and serves as a central point of coordination to ensure alignment and execution across teams. Leads the development, implementation, revisions, and monitoring of CFA business plans, project work plans, operational plans, and performance measures. Identifies emerging operational issues and independently researches potential solutions, evaluates alternatives, and presents recommendations to leadership for consideration. Conducts business process reviews and operational assessments and develops recommendations to improve workflows, eliminate inefficiencies, and strengthen controls. Evaluates organizational outcomes, performance data, and operational information and recommends strategies, policies, procedures, and process improvements to enhance the effectiveness and efficiency of operations. Independently manages complex, cross-functional projects and business initiatives. Identifies potential barriers and develops recommendations for resolution or escalation to leadership. Works collaboratively with programs, regional offices, finance, budget, contracts, human resources, information technology, and other stakeholders to analyze business needs and coordinate implementation of CFA and OAS initiatives. Develops and maintains project and operational tracking mechanisms, dashboards, reports, and other management tools to monitor performance, identify trends, and give timely and actionable information. Reviews project deliverables, business requirements, recommendations, reports, and other work products from other staff/teams for accuracy, completeness, and quality before submission. Facilitates and leads meetings involving multiple program offices, bureaus, and stakeholders. Establishes agendas, documents decisions and action items, assigns responsibilities, and follows up to ensure timely completion of commitments. Develops executive-level briefings, status reports, decision documents, business cases, presentations, and other materials. Conducts post-implementation reviews and develops recommendations for sustaining improvements, addressing identified deficiencies, and strengthening future project and business management practices. Supports change management activities associated with implementation of new systems, policies, processes, organizational structures, and business practices, including stakeholder communication, implementation planning, and transition activities. Performs other duties and special assignments as required. QUALIFICATIONS REQUIRED : Bachelor’s Degree, or Associates degree with 3 years professional experience, or 6 years professional experience in lieu of degree. Minimum 4 years professional experience in project management, business management, operations, financial management, program administration, organizational improvement, or a related field. Minimum 3 years professional experience in government, military, public health, healthcare, or another highly regulated environment. Demonstrated experience independently managing complex projects or business initiatives involving multiple stakeholders, competing priorities, and established deadlines. Demonstrated ability to communicate effectively with staff and leadership at multiple organizational levels and work collaboratively across organizational units. Excellent analytical skills, effective organizational and time management skills. Ability to manage projects, assignments, and competing priorities. Proficient in the use of Microsoft Office, including but not limited to Outlook, Word, and Excel Excellent attention to detail, follow-through, and ability to independently manage multiple assignments and competing priorities. DESIRED: Minimum 5 years professional experience in project management, business management, operations, financial management, program administration, organizational improvement, or a related field. Minimum 4 years professional experience in government, military, public health, healthcare, or another highly regulated environment. Minimum 2 years professional experience managing financial, budgetary, fiscal, or operational projects, analyzing business processes, identifying operational issues, and/or developing practical recommendations for improvement. Minimum 2 years professional experience developing or implementing policies, procedures, business processes, internal controls, or organizational improvement initiatives. CAPM, PMP, PgMP, PMI-ACP, PMI-RMP, PMI-SP, OPM3, Lean Six Sigma, or other relevant professional certification. Required Attachments Please upload the following documents in the Resume/Cover Letter section. Detailed resume listing relevant qualifications and experience; Cover Letter indicating why you are a good fit for the position and LSU New Orleans; Names and contact information of three references; Applications that do not include the required uploaded documents may not be considered. Posting Close Date This position will remain open until filled. Note to Applicant: Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials. References will be contacted at the appropriate phase of the recruitment process. This position may require a criminal background check to be conducted on the candidate(s) selected for hire. As part of the hiring process, applicants for positions at LSU New Orleans may be required to demonstrate the ability to perform job-related tasks. LSU New Orleans seeks to recruit a highly productive workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.