Office Admin Categorie Protette (L. 68/99)

Job description

Plug and Play Italy is seeking a dynamic, organized, and proactive Office Admin. The candidate will play a key role in the day-to-day management of our Italian offices, supporting administrative, accounting, and logistical activities at our Milan headquarters and other national offices. We are looking for a hands-on, problem-solving individual who can thrive in a fast-paced, highly collaborative international environment. What You’ll Do: Office Operations & Cross-Office Coordination ● Coordinate the day-to-day operations of the offices in Milan, Turin, Modena, and Catania. ● Ensure the smooth running of the workspaces and support the operational needs of the local teams. ● Collaborate with landlords, facility managers, and external vendors on routine and special maintenance. Vendor & Facility Management ● Manage relationships with suppliers, technicians, and general services. ● Monitor service calls, contract deadlines, and the quality of services provided. ● Ensure high standards for the workplace and the office experience. Procurement & Office Supplies ● Manage orders and procurement for office supplies, consumables, catering, and other office-related services. ● Optimize costs, timelines, and purchasing processes. What We’re Looking For: ● Previous experience in administrative and/or accounting roles. ● Excellent knowledge of English, both written and spoken. ● Strong sense of responsibility, proactivity, and initiative. ● Excellent organizational and problem-solving skills. ● Excellent interpersonal and communication skills in managing internal and external stakeholders. ● Ability to work in a dynamic and international environment. ● Good knowledge of Microsoft Office / Google Workspace. Nice to Have: ● Experience in international settings, startups, or innovative environments. ● Familiarity with ERP systems or digital administrative platforms. Why Join Us: Joining Plug and Play Tech Center means working in one of the world’s most dynamic innovation ecosystems, in close collaboration with startups, corporations, and international investors. We offer a young, international, and ever-evolving environment, with the opportunity to make a tangible contribution to the growth of our operations in Italy.