Office & Admin Coordinator

Job description

OFFICE & ADMINISTRATIVE COORDINATOR WHO WE ARE: Edlink takes on some of the toughest problems in educational technology. We help turn bad data into good data to make it fast and easy for learning platforms to integrate with school data systems. Our API helps over 60 million people at 5,000 districts & universities get access to the various learning platforms they use. We're a small startup located in Austin, Texas. We’re high performing, and we tackle the problems that nobody else wants to take on. The ideal candidate will not just be an employee. They will be amongst the first few hires and will have the opportunity to contribute massively to the growth and direction of the organization as a whole. Learn More About How We Work Before getting into the role, here's a quick read that give a better sense of what it’s like to build at Edlink: Our Values https://ed.link/community/how-we-work-at-edlink-our-company-values-clearly-explained/: The principles that guide how we work, make decisions, challenge ideas, and treat each other. ABOUT THE ROLE Edlink is looking for a part-time Office & Administrative Coordinator to help keep our Austin office running smoothly and make the day-to-day employee experience better for everyone on the team. This is an execution-focused role for someone who is organized, dependable, proactive, and genuinely enjoys helping people. You will support recurring office operations, team lunches, vendor coordination, onboarding and offboarding logistics, light administrative support, and employee experience needs. This is a part-time, in-person role based in our downtown Austin office. We expect this position to be approximately 20–25 hours per week, with the possibility of flexing closer to 30 hours during busier weeks or special projects. There may be an opportunity for this role to convert to a full-time position depending on performance, business needs, confirmed workload, and continued team growth. WHAT YOU’LL DO - Keep the office organized, stocked, clean, and ready for daily use - Monitor, order, restock, and organize office supplies, snacks, drinks, and kitchen items - Coordinate with vendors, building management, cleaning services, maintenance teams, and other external partners - Receive, organize, and distribute mail, packages, deliveries, and office shipments - Support office access, badges, keys, parking, and other workplace logistics as needed - Coordinate recurring team lunches, including ordering, setup, cleanup, and vendor communication - Support team celebrations, quarterly events, new-hire welcomes, and other in-office gatherings - Help prepare desks, equipment, welcome materials, and office access for new hires - Support onboarding and offboarding logistics, including equipment coordination and workspace setup or cleanup - Provide light scheduling, travel, reservation, and logistics support as needed - Assist Finance, Operations, and People Ops with receipts, vendor information, documentation, and office-related administrative tasks - Maintain simple checklists and documentation so recurring office processes run smoothly WHAT WE’RE LOOKING FOR - Availability to work approximately 20–25 hours per week in person from our Austin office, with occasional flexibility during busier weeks - Strong organizational skills and attention to detail - A proactive approach, you notice what needs to be done and take ownership - Clear, professional communication - Good judgment, discretion, and reliability - Comfort working in a fast-moving startup environment where priorities can shift - A service-minded attitude without needing constant direction - Ability to manage multiple small tasks and follow through consistently - Comfort coordinating with vendors, employees, candidates, and company leadership - Ability to make routine decisions independently and escalate larger issues appropriately WHO YOU ARE You are the kind of person who sees the thing that needs doing before someone asks. You like creating order, making people feel welcome, and keeping the details moving behind the scenes. You are dependable, thoughtful, and calm under pressure. You do not need every task spelled out for you, but you also know when to ask questions and clarify expectations. Success in this role means the office feels easy to work in: supplies do not run out, lunches happen smoothly, new hires are prepared for, issues get resolved, and people know they can count on you. COMPENSATION The expected compensation for this role is approximately $25 - $30/hour, depending on experience and scope. Benefits and additional details will be shared during the interview process. WHY JOIN EDLINK At Edlink, you will have a direct impact on how the team works every day. You will help shape the office experience, support a growing team, and play an important role in keeping the company organized, connected, and running smoothly. Know someone that might be interested? https://jobs.ashbyhq.com/edlink?utm_source=r0ejDo4EzQ