We are seeking a dependable, organized, and proactive Office Administrator to support the day-to-day operations of our Brooklyn office. This individual will play a key role in maintaining an efficient, professional, and well-organized work environment while providing administrative, operational, and marketing support to office leadership and project teams.The ideal candidate is highly detail-oriented, adaptable, and capable of managing multiple priorities in a fast-paced consulting environment. This position requires strong communication skills, professionalism, initiative, and the ability to work both independently and collaboratively.Duties:Manage daily office operations, including mail, deliveries, office supplies, vendor coordination, equipment maintenance, and general office organization.Serve as the primary point of contact for office administrative needs during standard office hours (9:00 AM – 5:00 PM).Greet and assist visitors, answer phones, and manage general office communications in a professional and welcoming manner.Coordinate meetings, calendars, appointments, travel arrangements, and office events, including client hospitality and meeting logistics.Assist with onboarding and orientation of new employees, including workstation setup, office access, and coordination of supplies and resources.Provide administrative support to project teams, including preparation, formatting, proofreading, and organization of proposals, reports, letters, presentations, and other project documents.Support proposal and marketing efforts in coordination with technical staff and the marketing team.Maintain organized digital and physical filing systems, spreadsheets, expense reports, credit card reconciliations, and office records.Assist with tracking and management of office overhead expenses and annual office budgeting efforts.Provide occasional project-related support, including coordination of field equipment or supplies, deliveries, and assistance during high-priority deadlines.Help maintain office procedures and workflows to improve efficiency and organization.Exercise sound judgment, maintain confidentiality, and resolve routine issues independently.Perform additional administrative and operational support tasks as needed.RequirementsMinimum 2 years of experience in an administrative, office coordination, or related support role.Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.Strong organizational, time management, and prioritization skills.Excellent written and verbal communication skills.Strong proofreading, formatting, and attention-to-detail abilities.Ability to manage multiple tasks and adapt to changing priorities in a fast-paced environment.Professional demeanor and strong interpersonal skills with the ability to interact effectively with staff, clients, and leadership.Ability to work independently and take initiative with minimal supervision.Bachelor’s degree in business administration or related field preferred, but equivalent experience will be considered.Salary Range: $17 - $20/hourThe specific salary offered may be influenced by a variety of factors including but not limited to the candidate's relevant experience, education, and work location.BenefitsBody, mind, and wallet—LaBella’s benefits support a holistic approach to your health and wellness, creating the foundation for physical, mental, and financial well-being. Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance). Visit our website for more details on benefits listed below.Flexible Work ScheduleHealth/Dental Insurance401k Plan with Employer MatchPaid Parental Leave Short & Long Term DisabilityProfit SharingPaid Time OffLeadership Development ProgramFitness ReimbursementTuition ReimbursementReferral Bonus ProgramWellness ProgramTeam Building EventsCommunity Service EventsLaBella is committed to facilitating a culture where diversity, equity, and inclusion are respected, valued, and celebrated by implementing thoughtful, practical, and innovative strategies that support our employees and serve the communities in which we reside. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws.LaBella Associates does not accept unsolicited resumes from recruiting professionals or agencies, nor do we accept resumes from any source that does not reference a specific, open position. LaBella Associates will not be responsible for any fees arising from the use of resume submitted by recruiting professionals or agencies that do not have a current placement fee agreement with LaBella Associates. All initial communication with recruiting professionals or agencies must go through human resources.
We are seeking a dependable, organized, and proactive Office Administrator to support the day-to-day operations of our Brooklyn office. This individual will play a key role in maintaining an efficient, professional, and well-organized work environment while providing administrative, operational, and marketing support to office leadership and project teams.
The ideal candidate is highly detail-oriented, adaptable, and capable of managing multiple priorities in a fast-paced consulting environment. This position requires strong communication skills, professionalism, initiative, and the ability to work both independently and collaboratively.
Duties:
- Manage daily office operations, including mail, deliveries, office supplies, vendor coordination, equipment maintenance, and general office organization.
- Serve as the primary point of contact for office administrative needs during standard office hours (9:00 AM – 5:00 PM).
- Greet and assist visitors, answer phones, and manage general office communications in a professional and welcoming manner.
- Coordinate meetings, calendars, appointments, travel arrangements, and office events, including client hospitality and meeting logistics.
- Assist with onboarding and orientation of new employees, including workstation setup, office access, and coordination of supplies and resources.
- Provide administrative support to project teams, including preparation, formatting, proofreading, and organization of proposals, reports, letters, presentations, and other project documents.
- Support proposal and marketing efforts in coordination with technical staff and the marketing team.
- Maintain organized digital and physical filing systems, spreadsheets, expense reports, credit card reconciliations, and office records.
- Assist with tracking and management of office overhead expenses and annual office budgeting efforts.
- Provide occasional project-related support, including coordination of field equipment or supplies, deliveries, and assistance during high-priority deadlines.
- Help maintain office procedures and workflows to improve efficiency and organization.
- Exercise sound judgment, maintain confidentiality, and resolve routine issues independently.
- Perform additional administrative and operational support tasks as needed.
Requirements
- Minimum 2 years of experience in an administrative, office coordination, or related support role.
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Strong organizational, time management, and prioritization skills.
- Excellent written and verbal communication skills.
- Strong proofreading, formatting, and attention-to-detail abilities.
- Ability to manage multiple tasks and adapt to changing priorities in a fast-paced environment.
- Professional demeanor and strong interpersonal skills with the ability to interact effectively with staff, clients, and leadership.
- Ability to work independently and take initiative with minimal supervision.
- Bachelor’s degree in business administration or related field preferred, but equivalent experience will be considered.
Salary Range: $17 - $20/hour
The specific salary offered may be influenced by a variety of factors including but not limited to the candidate's relevant experience, education, and work location.
Benefits
Body, mind, and wallet—LaBella’s benefits support a holistic approach to your health and wellness, creating the foundation for physical, mental, and financial well-being. Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance). Visit our website for more details on benefits listed below.
- Flexible Work Schedule
- Health/Dental Insurance
- 401k Plan with Employer Match
- Paid Parental Leave
- Short & Long Term Disability
- Profit Sharing
- Paid Time Off
- Leadership Development Program
- Fitness Reimbursement
- Tuition Reimbursement
- Referral Bonus Program
- Wellness Program
- Team Building Events
- Community Service Events
LaBella is committed to facilitating a culture where diversity, equity, and inclusion are respected, valued, and celebrated by implementing thoughtful, practical, and innovative strategies that support our employees and serve the communities in which we reside. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws.
LaBella Associates does not accept unsolicited resumes from recruiting professionals or agencies, nor do we accept resumes from any source that does not reference a specific, open position. LaBella Associates will not be responsible for any fees arising from the use of resume submitted by recruiting professionals or agencies that do not have a current placement fee agreement with LaBella Associates. All initial communication with recruiting professionals or agencies must go through human resources.
Buildings, energy, infrastructure, and environmental are what our teams are built for, but as a full-service engineering firm, being able to solve any challenge that’s put in front of us is what LaBella is known for. 1,500+ architects, engineers, planners, and construction managers working in more than 30 offices — from Rochester, New York to Madrid, Spain. But we’re characterized by more than our expertise: we win awards not just for our talent, but also for our ethics, employee culture, and growth.At LaBella, we empower our team with the kind of environment and opportunities that make the most of their talents. From our award-winning culture, to comprehensive training programs, to a flexible workplace, our talent is recognizing and building a home for yours. And since our firm has grown 25% every year for the last decade, you can bet there’s plenty of room to run.
Buildings, energy, infrastructure, and environmental are what our teams are built for, but as a full-service engineering firm, being able to solve any challenge that’s put in front of us is what LaBella is known for. 1,500+ architects, engineers, planners, and construction managers working in more than 30 offices — from Rochester, New York to Madrid, Spain. But we’re characterized by more than our expertise: we win awards not just for our talent, but also for our ethics, employee culture, and growth.
At LaBella, we empower our team with the kind of environment and opportunities that make the most of their talents. From our award-winning culture, to comprehensive training programs, to a flexible workplace, our talent is recognizing and building a home for yours. And since our firm has grown 25% every year for the last decade, you can bet there’s plenty of room to run.
