Office Administrator

DLR Group's Phoenix, AZ office has an opening for an Office Administrator.

Position Summary
At DLR Group, we are an innovative integrated design firm backed by 1,800+ design professionals around the globe who are passionate about design and elevating the human experience. If you are a customer-focused, collaborative team player with stellar communication skills, this is the position for you.

As an Office Administrator/Front Desk Receptionist, you are our director of first impressions and the main contact for our visitors and vendors. You are responsible for providing a welcoming environment to all visitors, vendors, clients, and consultants. Additionally, you will assist with meeting coordination and presentation setup/breakdown; perform miscellaneous administrative tasks; assist with ordering office supplies and office organization; assist with employee onboarding; and contribute to project-based support as time permits.

We are an employee-owned firm where everyone is empowered to use their design voice; this inspires our culture and fuels the passion for the work we do around the world. We have a rich culture waiting for you in our Austin studio. Bring your passion and come join us!

What you will do:

• Greet all visitors, vendors, and employees as the face of the office
• Answer incoming general office calls
• Coordinate conference rooms, events, meetings, and culture events
• Manage inventory of office and kitchenette supplies
• Assist with travel reservations, manage office calendars, and distribute mail
• Manage coordination with vendors
• Distribute relevant information to staff regarding local activities and events
• Coordinate overall office organization and cleanliness; including ordering of supplies
• Assist with onboarding new employees
• Coordinate regular office maintenance and building services

Required Qualifications:

• 3 or more years of experience in relevant client-facing customer service role (i.e. administrative assistant or receptionist)
• Mastery of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
• Knowledge and use of Adobe Acrobat and/or Bluebeam
• Knowledge of general business procedures and use of office equipment
• Excellent communication skills, both verbal and written
• Proactive, independent thinker with ability to prioritize work
• High attention to detail and high organizational skills

Preferred Qualifications:

• Experience in architecture, engineering, or construction (AEC) industry