Office Administrator

Job description

**Who are we?** At OpenPayd, we are building a universal financial infrastructure to power the growth of the digital economy. Our rails-agnostic approach empowers any business to move and manage money globally - across both traditional rails and stablecoins — at scale, and in real time.​ The OpenPayd platform delivers a suite of banking and payments infrastructure: accounts in over 40 currencies, FX, on/off ramp, international and domestic payments, Open Banking services – all via a single API. A global network of licences alongside our best-in-class tech is why we're trusted by 1000+ enterprise clients to process over $180bn volume annually. ### How will you add to the OpenPayd journey? - Answering the telephone, taking messages and acting as gatekeeper - Booking and collecting guests from the main reception, offering drinks and refreshments as necessary - Acting as the first point of contact for visitors and callers to the company - Providing office supplies (stationery & kitchen supplies) for staff and maintaining adequate stocks; task includes ordering new supplies, identifying new suppliers and obtaining the best price for the company - Managing company breakfasts, arranging any office drinks or social events - Assisting in organising all company events - Arranging travel and accommodation for staff or customers and other external contacts - Organising and storing paperwork, documents and computer-based information, outgoing post - Scheduling appointments and meetings for executives and upper-level staff - Making sure the offices always look neat and tidy - Engaging with building suppliers and staff regarding general maintenance of the offices - Ensuring relevant equipment is ordered and ready for new starts, i.e. laptops and screens - Managing the office facilities, including sorting out broken furniture and equipment, returning and replacing any damaged goods, and arranging any necessary equipment for the office - Supporting the HR team on administrative duties ### The ideal candidate will have the following: - Excellent organisational and time management skills - Strong written and verbal communication abilities - Proficiency in Microsoft Office and general office software - Creative and proactive mindset, with the ability to solve problems efficiently - Ability to work independently and as part of a team, with keen attention to detail and accuracy - University Graduate from creative, human resources or business management studies would be a plus - Must be available to work 5 days from the office Mon-Fri & be flexible to take calls / urgent bookings for executive team out of hours / weekends. - Must be available for office hours 08.00-17.00 ### Our perks and benefits: - Personal training budget – EUR 1500 - Discounted gym membership - Health Insurance - Subsidised Multisport card - 25 days annual leave plus the Bank Holidays, extra day off for Birthday & Social Volunteering