Office Administrator

Millions of users worldwide. Billions in transactions. And one focused team , building high-impact solutions that scale across the globe every single day. Orbio World is where top minds push the boundaries of global e-commerce. We build scalable systems, set trends, and create products used by millions. Here, ownership is expected, impact is real, and meaningful work takes priority. We’re not your typical HR team —we’re real people who care deeply about building genuine connections and making sure you feel valued from day one. Our mission is simple: to support your success, both personally and professionally, with real care, quick answers, and a team that’s truly got your back. We're looking for an Office Administrator to become the heart of our Vilnius office. Someone who creates a welcoming environment, keeps daily operations running smoothly, and helps our colleagues feel supported, connected, and ready to do their best work. Feeling the match? Let’s get into the details: Create a workplace people enjoy coming to every day by ensuring our Vilnius office is welcoming, organized, and running smoothly. Manage daily office operations, including supplies, vendors, invoices, documentation, and office requests. Build strong relationships with employees, visitors, candidates, and external partners, helping create a positive workplace experience. Coordinate office refreshments, weekly breakfasts, catering, onboarding logistics, and other initiatives that contribute to employee experience. Support office maintenance, workplace technology, health and safety processes, and continuous improvements across the office environment. Drive internal office communication and coordinate initiatives and projects that enhance the employee experience and contribute to a positive workplace culture. Here’s how you’ll contribute: At least 1-2 year of experience in office administration, workplace operations, customer service, or a similar role. Strong organizational skills with the ability to prioritize tasks, manage multiple responsibilities, and work independently. A proactive mindset – you notice what needs attention and take initiative before being asked. Excellent communication and coordination skills, with the ability to build positive relationships across teams and with external partners. A good understanding of administrative processes, including document management, invoice handling, and office-related paperwork. Fluency in Lithuanian and English, both written and spoken. Confidence working with common office tools and systems. A friendly, approachable personality and a genuine desire to create a welcoming and supportive workplace environment. You'll thrive in this role if you: Enjoy helping others and creating positive experiences for people around you. Take ownership and follow through on commitments. Feel comfortable in a fast-growing environment where priorities can shift. Share our belief that great workplaces are built by people who care about both results and each other. Now let's talk perks: 🏖️ Balance that works for you Take your birthday off and wrap up two hours earlier on Fridays! 🌟 Grow on your terms Use your personal budget for courses or conferences. Grab any book you need. Join internal trainings, guest lectures, and more. 🌱 Wellness you can feel Feel supported with prepaid therapy sessions, personal accident insurance, full annual blood tests and vaccination programs, and private health insurance after 3 months. Sports and wellness events? On us. 🎁 Perks that add up Earn extra paid vacation days as you grow with us. Celebrate milestones with travel vouchers—€3000 after 5 years and €5000 after 10. Plus meaningful rewards, exclusive deals through , and your choice of free parking or public transport after 3 months. 🏡 Time to recharge & connect Enjoy a week-long stay each year in our company apartments in Druskininkai or Kunigiškės. Join team-building activities, cross-team experiences, and everything from casual hangs to unforgettable workations. 👪🏼 Support that matters Welcoming a new family member? We’ve got you with a bonus and flexibility. Called for official training? Take additional paid time off. Want to make an impact? Join Orbio Kids, Orbio Academy, volunteering, and charity initiatives. 💵 Salary From 1900 Eur/month (gross), depending on individual experience. At Orbio World, people are at the heart of everything we do. If creating a workplace where others can thrive sounds like something you'd love to own, we'd love to hear from you.