Office Administrator

Job description

Overview We are seeking a proactive and detail-oriented Administrative Coordinator to join our team! The Administrative Coordinator will provide critical administrative and operational support across the organization. This role serves as a central point of contact for project teams, vendors, clients, and internal departments. The Administrative Coordinator is responsible for efficient communication, document control, scheduling, and operational support. This role is also responsible for document control, data entry, schedule and budget tracking assistance, and general office support. The Administrative Coordinator assists with coordination between project managers, field staff, suppliers, and clients. This position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Key Responsibilities and Duties Supports Project Managers with project documentation, including submittals, RFIs, schedules, and logs. Manage and maintain project documentation, contracts, permits, drawings, and correspondence. Support project managers with project setup, tracking, reporting, and closeout activities. Provide administrative support to field teams. Answer phone(s) promptly and in a professional manager. Manage calendars, schedule meetings, send reminders, and assist with preparing presentations and meeting materials. Coordinate communication between field staff, supplies, clients and regulatory agencies. Assist with tracking expenses, gathering supporting documents, and coordinating invoices related to projects or events. Perform other duties as assigned. Qualifications Education High school diploma or equivalent (required). Experience 1+ years as administrative assistant (preferred). 1+ years working in customer service environment. Knowledge of construction industry. Skills Excellent organizational and communication skills. Ability to work independently and collaboratively in a fast-paced environment. Attention to detail and analytical thinking skills. Benefits: 401(k) 401(k) matching Health insurance Dental insurance Vision insurance Paid time off 360 Fire & Flood is an Equal Opportunity Employer committed to providing a workplace free from discrimination or harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, national origin, sexual orientation, marital status, veteran status, or disability status, or any other status protected by the laws or regulations in the locations where we operate. We are 360 Fire & Flood, a leading national disaster restoration company committed to providing comprehensive and efficient solutions to commercial and industrial clients affected by fire, water, and other disasters. With over 200 years of combined experience in the industry, our team of highly skilled experts is dedicated to restoring your property with care and precision. As a trusted partner to many large national corporations, we understand the importance of a timely and effective response. Our round-the-clock availability ensures that we are always prepared to mitigate the impact of any disaster and restore your property to its pre-loss condition. Our expertise lies in working closely with our clients and insurance companies to secure the best quality restoration services possible. This collaboration enables us to streamline the restoration process and minimize risk, reducing the burden on our clients. At 360 Fire & Flood, we strive to make the recovery process as smooth and seamless as possible, allowing you to focus on what matters most.