Office Administrator

Job description

We are looking for an Office Administrator to join our team—bring your ambition and shape what comes next. Be part of something bigger. Build with us today — Now. For tomorrow. At Baker Tilly, we care about the impact you make. That’s why we’re invested in your growth from day one—because the steps you take today define your tomorrow. We are looking for an Office Administrator to join our team—a role where your expertise will drive meaningful outcomes and your ambition will help shape what comes next. Here, you’ll collaborate with a dynamic team of professionals, united by a shared commitment to making a difference—for our clients, our communities, and one another. Baker Tilly is a leading advisory and accounting firm dedicated to building better futures. With global reach and local roots, we combine the scale of a network with the trust of strong relationships. From audit and tax to consulting and specialist advisory services, we help clients navigate complexity and seize opportunity with clarity. “There is no limit to the growth opportunities at Baker Tilly. We pride ourselves on promoting talent when we see it, and work with each professional to define what success means for them.” Your role: As the first point of contact, the Office Administrator will be the face of Baker Tilly REO LLP. You provide first firm impressions, embody the firm’s values, and confidently assist our external and internal clients. Manage the reception area including answering and directing incoming calls, greeting clients Screen and redirect client enquiries, gauge urgency, and escalate as required Ensure boardroom, reception and common areas are tidy and presentable with all necessary stationary, forms, and supplies are available Schedule virtual and in-office meetings Perform daily accounts receivable functions including cheque and cash deposits, debit/credit card transactions and communication with clients regarding their account balance Manage and order office supplies Assist with building maintenance and operational issues Assemble client tax and financial packages, letters, and invoices in accordance with firm quality and document standards Electronic filing of tax slips and returns Electronic file maintenance including archiving and lockdown Other general administrative duties as required including mail, filing, photocopying, scanning, and faxing What you bring to the table: 2 to 5 years of experience as a receptionist or in a customer facing client service role Post secondary education in office/business administration or similar program is preferred Proficiency in MS Office (Word, Excel, Outlook, Teams) and Adobe Acrobat Excellent attention to detail, interpersonal, communication and organizational skills Experience and sound judgement regarding confidential information and sensitive matters Professional manner, strong work ethic and ability to work both independently and demonstrated ability to work with others effectively as part of a team Strong understanding of a client-focused fast paced work environment including related deadlines. Ability to effectively pivot between tasks, prioritize and manage deliverables to meet conflicting deadlines Related work experience in public accounting, personal tax return preparation or in a business environment would be an asset Knowledge of CaseWare/CaseView, TaxPrep, QuickBooks and/or any other tax preparation software would be an asset Comfortable working onsite with standard working hours being Monday to Friday 8:30 a.m. to 4:30 p.m. What’s in it for you? wellness and fitness incentives, flex time, and a comprehensive benefit package Where you'll work: Winchester, ON Job type: Permanent, Full-Time Your schedule: Monday to Friday Salary Range: $40,000-$50,000 When you join Baker Tilly, you become part of something bigger—an ambitious, forward-thinking company that puts people first. Ideas matter, perspectives count, and every contribution builds a stronger future. If you’re ready to make an impact, we’re ready to meet you. Position Status: New Role New Role: This job posting is for a newly created role within our organization. This position has been established to support our growth, and we are excited to welcome a new team member to help us achieve our goals. We offer a competitive remuneration package based on experience and qualifications. If you are a qualified candidate, please apply now. While we appreciate all applications, only candidates selected for an interview will be contacted. Baker Tilly is an equal opportunity employer dedicated to fostering, supporting, and celebrating a diverse workplace. Upon request, we will accommodate accessibility needs throughout the recruitment and selection process and for our staff. Please let us know during the application process.