Office Administrator

Job description

At ALS, we encourage you to dream big. When you join us, you’ll be part of a global team harnessing the power of scientific testing and data-driven insights to build a healthier future. The role ALS Geochemistry is seeking an experienced Office Administrator to support the operations of our fast-paced minerals preparation and analytical laboratory at our Malaga facility, while also providing support to two additional sites: Wangara and the Malaga Sample Preparation sites. This is a full-time position, with the primary focus being the provision of administrative support using the Microsoft Office suite and the company’s Laboratory Information Management System (LIMS). The successful applicant will work Monday to Friday, between 8:00 am and 5:00 pm. , with some flexibility regarding start times. Free on-site parking is available. Key responsibilities The Office Administrator will be responsible for: Ensuring all company monthly compliance requirements are met on or before their due dates. Adhering to the requirements of all standard ALS brands. Assisting with the completion of monthly reports for senior management. Answering incoming calls as required and direct as needed Performing any other duties requested by the senior management team. Assisting with client monthly storage invoicing Working closely with procurement and purchasing team to maintain stock for lab consumables Ensuring government compliance with state regulatory requirements Staff communications and notices Organise staff events and team lunches Supplier invoicing Source quotations from suppliers Work closely with all levels of stakeholders within the business to support operational requirements Any other duties as required by senior management The essentials A responsible and flexible attitude towards daily tasks, with the ability to work effectively in a high-volume environment. Proven ability to work well in a team environment, with the initiative to complete assigned tasks efficiently. Strong computer skills, including experience with the Microsoft Office suite. Good alphanumeric skills. Strong written and verbal communication skills, with the ability to communicate effectively with internal and external clients. Excellent attention to detail, with a proven ability to collect, interpret and manage data efficiently and accurately. Proven ability to retain and apply large amounts of information. A hands-on approach and willingness to assist with a variety of tasks Customer service experience, or a strong customer service focus. Well-presented, with a friendly and professional manner as you will be front-facing of our established. Experience with Pronto is highly regarded. Working at ALS The ALS team is a diverse and dedicated community united by our passion to make a difference in the world. Our values are important to us, and shape how we work, how we treat each other and how we recognise excellence. At ALS, you’ll be supported to develop new skills and reach your full potential. We invest in our people with programs and opportunities that help you build a diverse career with us. We want everyone to have a safe, flexible and rewarding career that makes a positive impact on our people, the planet and our communities. Everyone Matters ALS is proud to be an equal opportunity employer and is committed to fostering an inclusive work environment where the strengths and perspectives of each employee are both recognised and valued. ALS also welcomes applications from people with all levels of ability. Reasonable adjustments to support candidates throughout the recruitment process are available upon request. Eligibility To be eligible to work at ALS you must be a Citizen or Permanent Resident of the country you are applying for, or either hold or be able to obtain, a valid working visa. How to apply Please apply on-line and provide a resume & cover letter that best demonstrate your motivation and ability to meet the requirements of this role.