Office Administrator

Job description

Position Summary The Office Administrator provides comprehensive administrative and operational support to the facility, serving as a key resource for office operations, vendor coordination, purchasing, employee engagement, safety administration, and support of site leadership. This role partners closely with Human Resources, Operations, Safety, Finance, and other departments to ensure efficient daily facility operations and a positive employee and visitor experience. Essential Duties and Responsibilities Administrative & Office Operations Manage daily office operations including mail, records management, filing, document processing, and general administrative support. Provide administrative support to site leadership and department managers. Coordinate meetings, conference rooms, calendars, visitor activities, and office communications. Maintain organized electronic and physical records in accordance with company requirements. Purchasing, Invoices & Vendor Support Process invoices and route approvals in accordance with company procedures. Maintain vendor records and coordinate services with external providers. Order and maintain office, breakroom, and facility supplies. Assist with purchasing activities, deliveries, and inventory management. Human Resources & Employee Support Support new hire onboarding activities including document coordination, badge preparation, workspace setup, and new hire arrangements. Assist with employee engagement initiatives, recognition programs, and company events. Coordinate employee programs such as safety shoe ordering, training schedules, and other administrative processes. Maintain confidentiality of employee information. Safety & Compliance Support Coordinate safety meetings, training schedules, documentation, and recordkeeping. Assist with safety inspections, hazard tracking, and maintaining safety records. Support visitor safety compliance and PPE inventory management. Employee Engagement & Events Support the Employee Engagement Committee and assist with planning employee activities and events. Coordinate event logistics including communications, supplies, catering, and materials. Travel & Special Projects Coordinate business travel arrangements including flights, hotels, rental vehicles, and visitor travel. Assist with expense-related documentation and administrative tasks. Support special projects and provide backup administrative support across departments as needed. Qualifications Education & Experience High school diploma or equivalent required; associate degree in Business Administration or related field preferred. Three or more years of administrative, office management, or related experience preferred. Experience supporting multiple departments in a manufacturing or industrial environment preferred. Knowledge, Skills & Abilities Strong organizational skills with the ability to manage multiple priorities and deadlines. Excellent written and verbal communication skills. Strong attention to detail and problem-solving abilities. Ability to maintain confidentiality and exercise sound judgment. Strong customer service and interpersonal skills. Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams. Ability to learn company-specific systems and processes. Physical Requirements & Work Environment Ability to sit, stand, and walk throughout the workday. Ability to occasionally lift or move items up to 25 pounds. Ability to work in both an office and manufacturing environment. Ability to enter production areas while following required PPE and safety requirements. Must be authorized to work in the US without company sponsorship now or in the future. The estimated annual salary range for this role is $24 - 30.00 (hourly). Please note the salary information shown above is a general guideline only. Starting salary will vary by location, qualifications, and prior experience Commitment to Diversity: Diversity, Equity, Inclusion, and Belonging is a fundamental value to JBT Marel and critical to our future success. A thoughtful, focused, and sustained effort to work towards our DEIB goals is not just a principled choice, but also a business imperative. Equal Opportunity Employment: JBT Marel provides equal employment opportunity to all employees and qualified applicants for employment. We will not tolerate any form of discrimination against any employee or applicant for employment because of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, citizenship, or any other characteristic protected by applicable federal, state, or local laws. At JBT Marel, we apply this policy to all our employment practices, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits, and training. We make hiring decisions based solely on qualifications, merit and business needs at the time. JBT Marel will reasonably accommodate applicants who need adjustments to participate in the application or interview process. If you require assistance or accommodation during the application process, please contact JBT Marel at 844-286-4524.