Office Administrator at Phoenix, AZ

Job description

Role : Office Administrator Location: Phoenix, AZ About NucleusTeq NucleusTeq is a software services, solutions, and products company enabling Fortune 1000 customers across the USA, Canada, UK, and India to modernize with Data, Cloud, AI/ML, Enterprise Automation, and Digital Engineering. We’ve delivered sustained hyper-growth and are scaling globally with a sharp focus on measurable customer outcomes. Job Overview We seek an organized, proactive, resourceful Office Administrator to join our team. This onsite job opportunity requires all 5 days in the office. In this role, you will oversee daily office operations, ensuring a well-coordinated, efficient, and welcoming environment. The ideal candidate is a detail-oriented individual with strong communication and multitasking skills who can handle administrative responsibilities effectively while supporting our team and maintaining our office’s smooth functionality. Key Responsibilities • Office Management: Oversee daily office operations, manage supplies inventory, coordinate cleanliness, repairs, and overall facility maintenance. • Administrative Support to CEO: Schedule meetings, appointments, and travel; handle internal communications and correspondence. • Record Keeping, Documentation, and Asset Management: Maintain and update office records, files, and confidential information securely; manage and keep records of office assets. • Budgeting and Expense Tracking: Track office expenses, manage budgets, and process invoices and reimbursements accurately. • Employee Support and Onboarding: Facilitate onboarding, provide new hires with resources, and offer orientation support. • Policy Compliance and Office Protocol: Ensure adherence to office policies, procedures, and relevant regulations. • Vendor and Supplier Coordination: Manage vendor contracts, coordinate orders, and maintain office supplies and services. • Event and Meeting Coordination: Organize meetings and internal events, and manage logistics for off-site gatherings. Qualifications • Proven experience as an Office Administrator, Administrative Assistant, or similar role. • Strong organizational and time-management skills, with the ability to multitask effectively. • Excellent written and verbal communication skills. • Proficiency in office software (e.g., Microsoft Office Suite). • Familiarity with budgeting, expense tracking, and record-keeping. • Ability to handle sensitive information with discretion. • Bachelor’s degree required.