Come join VisitorsCoverage, one of Silicon Valley's most successful InsurTech companies, certified as a Great Place to Work®! We’re looking for an eager and motivated Office Administrator Intern to join our team and gain hands-on experience in a fast-paced, professional environment. This role provides exposure to day-to-day office and business operations, administrative support, and collaboration with the General Administration and HR team.We’re looking for candidates interested in gaining professional work experience, whether through a summer internship or as a first step into office administration, business operations, or HR/People Operations.This is a 3-month, part-time, entry-level internship role based fully on-site in Santa Clara, CA. The schedule is Monday through Thursday only, up to 25 hours per week, with occasional short-distance travel for administrative-related tasks. Local candidates are strongly preferred.We offer a collaborative environment that supports work-life balance and provides valuable hands-on experience working alongside experienced team members. High-performing interns may be transitioned into or considered for future part-time or full-time opportunities based on performance and business needs.Candidates must be authorized to work in the U.S.; no visa sponsorship will be offered for this position.What We Do:VisitorsCoverage is an Insurtech company, located in the heart of Silicon Valley, revolutionizing the way travelers search, compare, purchase, and manage their travel insurance. Imagine a place where buying travel insurance is as easy as ordering an item from your favorite online retailer. You know exactly what the benefits are and what each word on the coverage document means, and you are able to zip through the checkout process. We are obsessed with simplifying Travel Insurance! We wake up everyday thinking of new ways to meet the same expectations that users have from their online retailers and delivery or streaming services. We are a team of people who counter the thought that insurance is boring and love the challenge of delighting our users at every step of their decision-making process.If this sounds like the perfect role and workplace for you, we encourage you to apply for this position! VisitorsCoverage is on a mission to hire only the best, and we are committed to providing exceptional employee experiences with meaningful work and true work/life balance.RequirementsKey Responsibilities:Provide organized, timely, and detail-oriented support for daily office administrative and clerical functions across the company Deliver professional, friendly, and responsive assistance to employees, clients, candidates, and visitors while maintaining a positive, can-do attitudeMaintain organized office systems and shared spaces, including files, storage areas, kitchen facilities, conference rooms, and office boards to ensure the workplace remains clean, functional, and up to dateMonitor and maintain office inventory by tracking stock levels, ordering supplies, organizing storage areas, rotating pantry items, and ensuring shared spaces remain clean and well stockedSupport daily mail and package operations, including shipping coordination, deliveries, outgoing mail, and occasional administrative errands (e.g., FedEx, post office, etc.)Coordinate with property management and external vendors regarding maintenance requests, office repairs, and facility-related follow-upsAssist with planning and coordinating employee events, lunches, celebrations, and outings, including vendor coordination, scheduling, logistics, communications, and on-site supportSupport onboarding and offboarding processes by preparing equipment, coordinating system access, updating records, and assisting with employee setup and separation logisticsProvide first-level IT and equipment support, including device setup, hardware inventory tracking, basic troubleshooting, and coordination with external IT vendors as neededAssist with insurance licensing administration and renewals through Sircon and NIPR by processing updates, maintaining records, and supporting process documentation effortsConduct online and offline research assignments and assist with special projects as requested by HR and/or executive leadershipProvide occasional administrative support to the CEO and leadership team, including timely follow-ups, coordination and operational assistance, as neededRequired Skills:Strong organizational and multitasking skills with a willingness to learn and take initiativePunctual, detail-oriented, dependable, and proactive with a positive can-do attitudeClear written and verbal communication skills with a professional and collaborative approach Comfortable using computers and office technology; familiarity with Google Workspace and basic internet toolsBasic technical aptitude with interest in learning IT and help desk supportTech-savvy with eagerness to learn new systems, tools, and software applicationsQualifications & Requirements:Some prior experience in an office, administrative, or customer-facing role preferredAbility to work a flexible, part-time, hourly-based schedule Must be able to work in-office Monday through ThursdayMust be legally authorized to work in the U.S.Valid driver’s license and clean driving recordMinimum high school diploma is required College coursework completed or degree in progress BenefitsThe hourly pay range for this position is $20.00 - $24.00 and is dependent on experience.
Come join VisitorsCoverage, one of Silicon Valley's most successful InsurTech companies, certified as a Great Place to Work®!
We’re looking for an eager and motivated Office Administrator Intern to join our team and gain hands-on experience in a fast-paced, professional environment. This role provides exposure to day-to-day office and business operations, administrative support, and collaboration with the General Administration and HR team.
We’re looking for candidates interested in gaining professional work experience, whether through a summer internship or as a first step into office administration, business operations, or HR/People Operations.
This is a 3-month, part-time, entry-level internship role based fully on-site in Santa Clara, CA. The schedule is Monday through Thursday only, up to 25 hours per week, with occasional short-distance travel for administrative-related tasks. Local candidates are strongly preferred.
We offer a collaborative environment that supports work-life balance and provides valuable hands-on experience working alongside experienced team members. High-performing interns may be transitioned into or considered for future part-time or full-time opportunities based on performance and business needs.
Candidates must be authorized to work in the U.S.; no visa sponsorship will be offered for this position.
What We Do:
VisitorsCoverage is an Insurtech company, located in the heart of Silicon Valley, revolutionizing the way travelers search, compare, purchase, and manage their travel insurance. Imagine a place where buying travel insurance is as easy as ordering an item from your favorite online retailer. You know exactly what the benefits are and what each word on the coverage document means, and you are able to zip through the checkout process. We are obsessed with simplifying Travel Insurance! We wake up everyday thinking of new ways to meet the same expectations that users have from their online retailers and delivery or streaming services. We are a team of people who counter the thought that insurance is boring and love the challenge of delighting our users at every step of their decision-making process.
If this sounds like the perfect role and workplace for you, we encourage you to apply for this position! VisitorsCoverage is on a mission to hire only the best, and we are committed to providing exceptional employee experiences with meaningful work and true work/life balance.
Requirements
Key Responsibilities:
- Provide organized, timely, and detail-oriented support for daily office administrative and clerical functions across the company
- Deliver professional, friendly, and responsive assistance to employees, clients, candidates, and visitors while maintaining a positive, can-do attitude
- Maintain organized office systems and shared spaces, including files, storage areas, kitchen facilities, conference rooms, and office boards to ensure the workplace remains clean, functional, and up to date
- Monitor and maintain office inventory by tracking stock levels, ordering supplies, organizing storage areas, rotating pantry items, and ensuring shared spaces remain clean and well stocked
- Support daily mail and package operations, including shipping coordination, deliveries, outgoing mail, and occasional administrative errands (e.g., FedEx, post office, etc.)
- Coordinate with property management and external vendors regarding maintenance requests, office repairs, and facility-related follow-ups
- Assist with planning and coordinating employee events, lunches, celebrations, and outings, including vendor coordination, scheduling, logistics, communications, and on-site support
- Support onboarding and offboarding processes by preparing equipment, coordinating system access, updating records, and assisting with employee setup and separation logistics
- Provide first-level IT and equipment support, including device setup, hardware inventory tracking, basic troubleshooting, and coordination with external IT vendors as needed
- Assist with insurance licensing administration and renewals through Sircon and NIPR by processing updates, maintaining records, and supporting process documentation efforts
- Conduct online and offline research assignments and assist with special projects as requested by HR and/or executive leadership
- Provide occasional administrative support to the CEO and leadership team, including timely follow-ups, coordination and operational assistance, as needed
Required Skills:
- Strong organizational and multitasking skills with a willingness to learn and take initiative
- Punctual, detail-oriented, dependable, and proactive with a positive can-do attitude
- Clear written and verbal communication skills with a professional and collaborative approach
- Comfortable using computers and office technology; familiarity with Google Workspace and basic internet tools
- Basic technical aptitude with interest in learning IT and help desk support
- Tech-savvy with eagerness to learn new systems, tools, and software applications
Qualifications & Requirements:
- Some prior experience in an office, administrative, or customer-facing role preferred
- Ability to work a flexible, part-time, hourly-based schedule
- Must be able to work in-office Monday through Thursday
- Must be legally authorized to work in the U.S.
- Valid driver’s license and clean driving record
- Minimum high school diploma is required
- College coursework completed or degree in progress
Benefits
The hourly pay range for this position is $20.00 - $24.00 and is dependent on experience.
We're an insurtech company revolutionizing the way travelers search for, compare, purchase and manage their travel insurance. Located in the heart of Silicon Valley, we're disrupting the global travel insurance industry by innovating user-centric tech tools and resources to help global travelers get the best travel insurance coverage available.Guided by the ever-changing needs of our customers, we've innovated patented decision-making tools and resources to assist travelers worldwide. Our obsession with innovation and dedication to offering the highest quality coverage options and service, positions us as one of the most trusted brands for global travel insurance.Our VisionOur vision is to become the most valuable travel partner in every person's journey.Our MissionWe go above and beyond just providing travel insurance. Our mission is to educate every traveler in the world about the importance of travel insurance and help provide a safer and stress-free travel experience.
We're an insurtech company revolutionizing the way travelers search for, compare, purchase and manage their travel insurance. Located in the heart of Silicon Valley, we're disrupting the global travel insurance industry by innovating user-centric tech tools and resources to help global travelers get the best travel insurance coverage available.
Guided by the ever-changing needs of our customers, we've innovated patented decision-making tools and resources to assist travelers worldwide. Our obsession with innovation and dedication to offering the highest quality coverage options and service, positions us as one of the most trusted brands for global travel insurance.
Our Vision
Our vision is to become the most valuable travel partner in every person's journey.
Our Mission
We go above and beyond just providing travel insurance. Our mission is to educate every traveler in the world about the importance of travel insurance and help provide a safer and stress-free travel experience.
