Office Administrator (Office based)

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing! Job Description: Why Ingram Micro? Ingram Micro is a leading technology company for the global information technology ecosystem. With the ability to reach nearly 90% of the global population, we play a vital role in the worldwide IT sales channel, bringing products and services from technology manufacturers and cloud providers to business-to-business technology experts. Our market reach, diverse solutions and services portfolio, and digital platform Ingram Micro Xvantage™ set us apart. What will you do? As an Office Administrator, you will provide day-to-day administrative and operational support across several key office functions - Reception, HR, Travel & Events, and Facilities . This is a diverse and hands-on role where you will work with different teams and help ensure the smooth running of our office. Your responsibilities will include: Reception & Front Office: Provide backup reception coverage when needed, welcome employees and visitors, handle incoming calls and general inquiries, and support meeting room and visitor arrangements. HR Administration: Support the HR team with routine administrative activities, including onboarding and offboarding, employee documentation, access requests, trackers, records, and internal communications. Travel & Events: Provide administrative support for business travel and events, including bookings, meeting arrangements, catering, materials, supplier communication, and maintaining relevant records. Facilities Support: Assist with office-related requests, maintenance follow-ups, vendor coordination, office supplies, deliveries, inventory tracking, workplace activities, and other facilities-related initiatives. Cross-functional Support: Act as a reliable backup across different office support functions, take ownership of assigned tasks from start to finish, maintain documentation and trackers, and identify opportunities to simplify and improve administrative processes. What you’ll bring: Previous experience in office administration, reception, HR administration, travel & events coordination, or a similar support role. Good command of Microsoft 365, particularly Outlook, Word, and Excel. Previous experience in a corporate office environment is a plus. A university degree is considered an advantage. Good written and spoken English. Strong organizational and time-management skills, with the ability to manage multiple tasks and priorities. Excellent communication and interpersonal skills and a service-oriented approach. Strong attention to detail and accuracy. A proactive, flexible, and adaptable mindset, with the ability to support different teams and respond to changing business needs. What we have for you: Competitive salary & Bonus system? – Yes, of course! Additional health insurance? – A very good one, by the way. Food vouchers & Transport Allowance? – Absolutely! Well-being Program & Multisport card? – We care about our health, so yes! Referral and baby bonus? – No doubt about it. Paid holiday days increasing in time? – Of course. Company discounts, that are actually usable? – You bet! Language courses? – Yes, you can easily upgrade your work language with us! Free access to an online learning platform? – Yes, yes, yes. Many trainings and academies, including opportunity for ACCA certification? – Obviously. Great career growth and development opportunities? – Let’s see… Yes! Recognition awards? – Of course. Trending social media accounts (TikTok, Instagram, Facebook etc.)? – go and check for yourself Modern office space with free coffee and hot beverages? – And the coffee is actually good! Interested? We thought so – apply now! *Please note that upon the extension and acceptance of a potential job offer, background checks, including employment and education verification, will be conducted by an external partner of Ingram Micro. #LI-NB2 #IngramMicroBulgaria