Office and Fleet Manager

Job description

Join a dynamic and diverse role where no two days are the same. As our Office & Fleet Manager, you will be at the heart of our operations, ensuring our offices, people and fleet are supported to perform at their best. Reporting to the CFO Australia, you will oversee office operations across Melbourne, Brisbane and Toowoomba, while managing a national fleet of more than 200 vehicles. From coordinating travel and accommodation, managing employee housing and workplace events, to overseeing fleet operations and vendor relationships, this role offers a unique blend of operational, administrative and people-focused responsibilities. We're looking for a hands-on professional with experience in fleet management, vehicle allocation or transport coordination who enjoys variety and thrives in a fast-paced environment. You'll be highly organised, service-oriented and confident building relationships with stakeholders at all levels. This is an exciting opportunity to take ownership of a broad portfolio, make a tangible impact across the business, and play a key role in keeping our people, workplaces and operations running smoothly. Key Responsibilities Manage the day-to-day operation and administration of LDC's fleet of 200+ vehicles, including vehicle ordering, allocation, lease management, maintenance scheduling, insurance claims and fleet reporting. Coordinate travel, accommodation and vehicle bookings for employees nationwide while ensuring cost-effective and compliant outcomes. Oversee reception, office administration, facilities management and workplace services to support the smooth running of the Melbourne office. Manage employee accommodation leases, landlord relationships and associated administration across regional locations. Maintain accurate records, reporting and documentation across fleet, travel, accommodation and office management activities. Provide support and guidance to the Office and Administration Assistant and collaborate with administrative teams nationally. Essential skills and experience: Previous experience in fleet control, fleet allocation, transport coordination or fleet administration is essential. Demonstrated experience coordinating vehicles, allocating drivers and managing the day-to-day operations of a busy fleet environment. Strong administrative, customer service and stakeholder management experience. Excellent organisational skills with the ability to manage multiple priorities and meet deadlines. High attention to detail and strong data management capabilities. Strong verbal and written communication skills with the ability to build effective working relationships. Proven ability to work independently, solve problems and manage competing demands. Experience coordinating travel, accommodation and facilities management activities. Ability to maintain confidentiality and handle sensitive information with discretion. Experience managing suppliers, service providers and external stakeholders. Proficiency in Microsoft Office Suite. Experience with fleet leasing providers, accommodation lease administration and invoice processing will be highly regarded. Essential Minimum 2 years' experience in an office-based administrative, fleet coordination, fleet control or transport allocation environment. Intermediate to advanced proficiency in Microsoft Office Suite. Desirable Certificate in Office Administration or similar qualification. Previous experience within fleet management, logistics, transport or operations environments. Experience working with travel management providers and accommodation bookings. Knowledge of motor vehicle leasing arrangements and fleet processes. Familiarity with residential lease administration and property management practices. Why Join Us? Your Benefits at a Glance- Perks and Benefits Novated Car leasing Long Service Awards Generous Paid Parental Leave Accommodation Support Referral Bonuses Annual Flu Shots Generous L&D Resources Income Protection Discounted private Health Insurance Salary Sacrifice To apply for the position: If you're interested in this exciting opportunity to join the Louis Dreyfus Company, please click 'APPLY NOW' to forward an up-to-date copy of your Resume. Please note that you must be an Australian Citizen or have the right to live and work in this location to apply for this job. Diversity & Inclusion LDC is driven by a set of shared values and high ethical standards, with diversity and inclusion being part of our DNA. LDC is an equal opportunity employer committed to providing a working environment that embraces and values diversity, equity and inclusion. LDC encourages diversity, supports local communities and environmental initiatives. We encourage people of all backgrounds to apply. Sustainability Sustainable value is at the heart of our purpose as a company. We are passionate about creating fair and sustainable value, both for our business and for other value chain stakeholders: our people, our business partners, the communities we touch and the environment around us What We Offer We provide a dynamic and stimulating international environment, which will stretch and develop your abilities and channel your skills and expertise with outstanding career development opportunities in one of the largest and most solid private companies in the world. We offer Work for a global, leading commodities company Competitive salary and benefits​​​​​​ Access to Training and Development Access to Employee Assistance Program Louis Dreyfus Company is a leading merchant and processor of agricultural goods. Our activities span the entire value chain from farm to fork, across a broad range of business lines, we leverage our global reach and extensive asset network to serve our customers and consumers around the world. Structured as a matrix organization of six geographical regions and ten platforms, Louis Dreyfus Company is active in over 100 countries and employs approximately 18,000 people globally.