Office and Operations Coordinator

Job description

Company Description About Syngenta At Syngenta Vegetables and Flowers, we're cultivating tomorrow's variety through innovative breeding that brings vibrant colors to gardens and nutritious vegetables to tables worldwide. We combine centuries of seed heritage with cutting-edge innovation to develop resilient, high-performing varieties that thrive in diverse climates. Join us in shaping the future of sustainable horticulture, where every seed holds the potential to enhance lives through better nutrition and natural beauty. Job Description At Syngenta, our goal is to build the most collaborative and trustworthy team in agriculture, providing top-quality seeds and innovative crop protection solutions that improve farmers' success. To support this mission, the Flowers R&D site in Gilroy, CA, is seeking an Office & Operations Coordinator to support site operations, finance, compliance, maintenance coordination, and administrative activities. Accountabilities: Process invoices, expense reports, purchase orders, P-card transactions, and budget tracking through SAP/Easy Procure systems while partnering with Finance to resolve payment issues. Coordinate office operations, encompassing meeting scheduling, calendar management, supply ordering, vendor communication, front desk oversight, visitor management, and shipping/receiving activities. Support operational efficiency by coordinating preventative maintenance schedules, tracking maintenance tickets, labor metrics, inspections, and KPI reporting to reduce downtime and improve equipment lifecycle management. Maintain relationships with vendors and assist with CAPEX requests, procurement processes, and inventory management to ensure uninterrupted site operations. Ensure compliance with Syngenta HSES standards and California regulatory requirements, encompassing safety programs, permitting, environmental reporting, accident investigations, and required operational training programs. Oversee compliance programs related to OSHA, HAZWOPER, forklift operations, lockout/tagout (LOTO), hot work permits, work permits, JHA reviews, and other operational safety initiatives. Provide timely communication and status updates to stakeholders while serving as a key point of contact for finance and operational matters at the site. Qualifications Required: Bachelor’s degree or technical certification preferred. Strong leadership, organizational, project management, and problem-solving skills. Proficiency in Excel, PowerPoint, Outlook, Word, and business systems. Ability to manage multiple priorities, communicate complex information, and drive process improvements. Ability to operate standard office equipment, encompassing phones, copier, and computer. Customer-focused, results-oriented, and able to handle confidential information professionally. Preferred: Excellent leadership and project management skills. Passion for business process improvement. Customer-focused: responsive to the needs of internal and external customers. Creative problem-solving, analytical, and quantitative skills. Ability to make timely and well-thought-out recommendations that are supported by data and analysis. Working Conditions: Primarily office-based with occasional greenhouse and field work. Ability to work occasional evenings/weekends during peak seasons. Ability to travel locally by vehicle and wear required PPE as needed. Additional Information Must be authorized to work in the U.S. without sponsorship 80% of work is performed in a standard office.  20% of work is performed in the greenhouse and field.  Salary for this position ranges between $54,400 - $65,000 annually. What We Offer: A culture that celebrates belonging and collaboration, promotes professional development and strives for a work-life balance that supports the team members. Offers flexible work options to support your work and personal needs. Full Benefit Package (Medical, Dental & Vision) that starts your first day. 401k plan with company match, Profit Sharing & Retirement Savings Contribution. Paid Vacation, Paid Holidays, Maternity and Paternity Leave, Education Assistance, Wellness Programs, Corporate Discounts, among other benefits. Syngenta has been ranked as a top employer by Science Journal. Learn more about our team and our mission here: https://www.youtube.com/watch?v=OVCN_51GbNI Syngenta is an Equal Opportunity Employer and does not discriminate in recruitment, hiring, training, promotion or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status. WL: 2A #LI-Onsite