Office Assistant

Job description

Are you interested in gaining insights into the operations of multinational clients listed in the Global Fortune 500 ? Would you enjoy working in a diverse environment where you can connect with colleagues from around the world? If so, we invite you to join us in helping companies navigate the complexities of Value Added Tax (VAT) . Come and be part of a respected brand and gain valuable expertise in this field while working alongside a global team! Budapest is host to KPMG Global Services Hungary (KGSH), KPMG’s international center of excellence for VAT compliance solutions. Our team of multicultural professionals provides coverage in more than 40 countries with relevant language and technical skills. What we offer* 3 days home office opportunity and flexible working hours Private health care coverage including dental services (Medicare) Eyeglasses compensation Collective life and accident insurance Wide range of Cafeteria elements (such as SZÉP Card, MOL Bubi, MOL Limo) Annual bonus may be awarded based on your and the Firm’s performance iPhone14 with subscription Referral bonus Internal coaching opportunity Sports opportunities and All You Can Move sportpass availability Compensation for long-distance commutes (for those who commute to work from outside the city limits) Relocation support for foreign candidates 3 paid days for volunteering and CSR activities In-depth professional training from beginner to advanced level Opportunity to participate in English and Hungarian language courses Key Responsibilities Invoicing & Financial Administration Manage and keep databases and contracts updated in internal systems. Issue and distribute outgoing invoices. Upload incoming invoices into the AP Workflow system and follow up on them until payment. Office & Administrative Support Provide administrative support and arrange day‑to‑day operations of the office. Handle and scan incoming post and documents. Process external mail (inbound and outbound), including courier and international courier items. Manage incoming post through our notification process. Help colleagues locate and retrieve incoming documents and letters. Stamp documents as needed (MFEs, contracts, reports for bookkeepers, etc.). Manage electronic signature/e‑signature processes. Provide general support to colleagues and teams in daily administrative tasks. Ensure a smooth and professional experience for internal and external stakeholders using our office and client areas. Travel & Event Coordination Coordinate travel arrangements (flights and accommodation) for colleagues and potential new joiners from abroad. Organise certain events/client meetings, including sending invitations, booking venues and ordering catering. Manage room bookings and handle catering orders for events. Support visitors with parking bookings. Requirements Preferred background: University studies/diploma. Languages: Strong written and spoken English language knowledge. Technical skills and Experience: Strong organisation and time management skills. Basic understanding of office tools and workflows, Precision and accuracy, able to work individually, Good problem solving skills. Attitude: reliable and proactive personality. Advantages 1-2 years of experience in administrative support *Elements should be in line with company guidelines and policies.