Office Assistant

Job description

About the Company: Founded in 2017 by Anthony and Joe Russo, AGBO is an artist-led independent studio shaping the future of film and television. The Russo Brothers and AGBO have generated more than $7 billion at the global box office, including Avengers: Endgame. The studio’s projects include Academy Award–winning Everything Everywhere All at Once, Netflix hits The Gray Man, Extraction, and The Whisper Man, and Prime Video’s visceral thriller The Bluff and the global Citadel franchise. AGBO is currently in production with Netflix on Tygo and Mercenary, both part of the Extraction universe, as well as with Lionsgate on John Rambo, a prequel to the iconic franchise. The studio is in post-production on Avengers: Doomsday, which will be released December 18, 2026. AGBO will begin shooting Avengers: Secret Wars later this year. Both upcoming Avengers films are directed by Anthony and Joe Russo and co-produced by AGBO and Marvel Studios. In 2023, AGBO welcomed Donald Mustard—former Chief Creative Officer at Epic Games and co-creator of Fortnite—as a partner. Mustard brings a bold creative vision to AGBO: to expand what storytelling can be through immersive, interconnected worlds that span across media. We’re building the future of storytelling—and we’re looking for bold, creative minds to help shape it. If you’re ready to help define what comes next, we’d love to meet you. Position Summary: The Office Assistant reports to the Manager, Operations and plays a central role in supporting the day-to-day activities of the Company as a member of the Operations team. This role encompasses general office operations, front desk coverage, events and hospitality support; always ensuring a first-class experience for staff and guests. Key Responsibilities: Office Operations & Hospitality • Prepare and maintain the office for daily employee, executive, and guest use, ensuring common areas, kitchens, conference rooms, and hospitality stations remain clean, stocked, organized, and ready throughout the day. • Manage office and kitchen inventory, including ordering, receiving, stocking, and organizing supplies and storage areas. • Accept, sort, and distribute mail, packages, and deliveries, and coordinate courier services as needed. • Provide a professional, hospitality focused experience by greeting and assisting employees, guests, and vendors, providing reception coverage as needed. Workplace & Facilities Support • Conduct regular workplace walkthroughs to proactively identify cleanliness, safety, maintenance, stocking, and general office readiness needs. • Address light cleanup and workplace needs between janitorial visits, including spills, trash/recycling, dishwashers, restocking, and resetting shared spaces. • Identify maintenance, repair, or technical issues, perform basic troubleshooting when appropriate, and escalate to Janitorial, IT, Property Management, or outside vendors as needed. • Ensure conference rooms and shared spaces are meeting ready, including basic AV checks and troubleshooting. • Support the onboarding and offboarding of team members, including building access control and parking coordination. • Assist Operations Manager with FLS program audits and emergency preparedness. Vendor & Building Coordination • Serve as an onsite point of contact for approved vendors and coordinate access for janitorial, maintenance, repair, delivery, and other service providers as directed. • Report building and workplace issues to property management and assist with tracking outstanding items through completion. Meetings, Events & Employee Support • Assist Operations with meetings, office lunches, employee activities, and internal/external events. • Support event and meeting setup/breakdown. • Provide onsite support during events as needed and ensure spaces are cleaned, replenished, and reset following use. • Perform other duties as assigned. Qualifications & Skills: • 1-2 years of experience in an office, front desk, reception, facilities, or administrative support role. • Familiarity with common office systems and equipment, Microsoft Suite, printers and copiers, conference room AV, building access and visitor management systems. • Strong customer service orientation and a professional, welcoming presence with employees, executives, guests, and vendors. • Highly organized and detail oriented, with the ability to manage multiple priorities and shifting needs throughout the day. • Proactive and resourceful; notices what needs attention and follows issues through to resolution. • Clear, professional written and verbal communication skills. • Discretion and sound judgment when working around confidential information and high-profile guests. • Availability for occasional early, late, or event-related hours as needed. Preferred Qualifications: • Experience in entertainment or a creative studio • Experience with supply ordering, inventory tracking, facilities ticketing. Physical Requirements: • Ability to stand and walk for extended periods and move throughout the office and building. • Ability to lift, carry, and move up to 25 pounds (supplies, deliveries, and event setup) with or without reasonable accommodation. Additional Information: • This role is based in Raleigh, NC. Candidates must be located in the area or willing to relocate. • Candidates must be legally authorized to work in the U.S. AGBO Films LLC is committed to operating fair and unbiased recruitment procedures allowing all applicants an equal opportunity for employment, free from discrimination on the basis of religion, race, sex, age, sexual orientation, disability, color, ethnic or national origin or any other classification as may be protected by applicable law. We aim to recruit the right people for the jobs we have to offer, and to assess applications on the basis of relevant skills, education and experience. AGBO participates in E-Verify – English | Spanish The job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent to this position.