Office Assistant

About Gilbert + Tobin Gilbert + Tobin is built on enduring values of excellence, trust, respect, integrity and good corporate citizenship. We are a leading firm with over 500 lawyers, trusted by our clients to navigate today’s increasingly complex world. We are purpose-built for our clients’ most complex work - across transactions, disputes and regulation. Our partners are leaders in their fields, delivering the highest quality of legal advice and providing an exceptional edge for our clients. They also provide our lawyers the opportunity to work with and learn from them. We are innovators in the use of technology, redefining value and service in the legal industry. Our open, merit based culture attracts and inspires the best legal talent. Founded in 1988, G+T’s journey has been one of relentless ambition and rapid progress, achieving extraordinary success in just over three decades. We remain as determined as ever to be the best it’s possible to be. About the role We are seeking a full time Office Assistant to join our friendly and high performing Services team in Melbourne. This is a varied, hands on role where you will play an important part in keeping our Melbourne office running smoothly and ensuring our people and clients enjoy a welcoming, professional and well presented environment. Working as part of our Services team, you will assist with a broad range of day to day office activities, including meeting room preparation, kitchen and shared space upkeep, front of house support, office supplies, events and general office coordination. No two days will be the same. You might start your morning preparing the office, setting up meeting rooms for client, assist with an office event, help manage office supplies or provide support to colleagues across the firm. You will also have opportunities to assist with general administrative tasks and provide leave coverage for Executive Assistants when required. We are looking for someone who enjoys being active throughout the day, takes pride in maintaining a clean, organised and professional workplace and is always willing to lend a hand. Key responsibilities Reporting to the Services Manager in Melbourne, you will: Support the day to day running of the office, ensuring a welcoming, organised and professional environment for our people and clients Prepare, set up and clear meeting rooms, ensuring they are clean, tidy, well-stocked and ready for use Maintain the presentation and cleanliness of kitchens and shared office spaces, including regular tidying, cleaning and restocking throughout the day Monitor and replenish stationery, kitchen supplies and other general office consumables Assist with reception and front of house duties, including welcoming clients and visitors and responding to general enquiries Support the coordination and delivery of internal meetings, firm functions and client events Assist with mailroom, facilities and general office support activities Proactively identify and attend to areas of the office requiring attention to maintain a high standard of presentation Provide general administrative assistance and occasional Executive Assistant leave coverage, including diary management and other support tasks as required Assist with workplace health and safety activities and general office procedures Work collaboratively with the Services team and contribute to other office support activities as needed About you We are looking for someone who is friendly, reliable and takes pride in creating a positive workplace experience. To succeed in this role, you will have: Previous experience in office support, reception, hospitality, customer service, facilities or a similar hands on role A proactive, practical approach and willingness to help wherever needed Pride in maintaining clean, tidy and well presented spaces Strong organisational skills and the ability to manage a variety of tasks throughout the day Excellent communication and interpersonal skills with a friendly, professional manner Good attention to detail and the ability to identify what needs to be done without always being asked Confidence using Microsoft Office and learning new systems A flexible, reliable and team-focused attitude A willingness to undertake both practical office duties and general administrative tasks Experience in a corporate or professional services environment will be highly regarded, but is not essential. If you enjoy a busy, hands on role, like working with people and take satisfaction in keeping things organised and running smoothly, this is a great opportunity to join a supportive team within a leading Australian law firm. What we will offer you You’ll be working alongside a happy, close knit, friendly and high performing team. G+T prides itself on being a great place to work. G+T offers a friendly, flexible and professional working environment with benefits such as additional annual leave, subsidised gym membership, exclusive discounts and regular team gatherings, including monthly Friday night drinks, birthday celebrations and dinners. Our benefits are designed to help our employees manage their lifestyle needs and to reward them for being part of the team. Benefits include financial rewards, health and wellbeing, outstanding learning and development opportunities, flexibility and innovation, view the benefits of being part of the G+T team here: At 101 Collins Street, you’ll also enjoy luxury end of trip facilities including bike racks, showers, towels, airing cupboards and ironing stations. Our exclusive wellness space, RISE, delivers holistic health and fitness experiences in a premium environment with group classes and more. Please submit your interest via our career’s website with a resume. We are committed to providing and maintaining a diverse and inclusive environment and a culture where everyone feels valued and empowered to contribute.