Office Assistant

Job description

1. Phone, Customer, and Front Office Support Answer incoming phone calls in a professional, confident, and helpful manner. Greet customers, vendors, visitors, delivery personnel, and team members who come to the office. Create a welcoming and professional first impression for Bish Enterprises. Direct calls, messages, visitors, and questions to the appropriate team member. Communicate clearly and respectfully with customers, vendors, and internal team members. Take accurate messages and follow through to make sure the right person receives the information. 2. Administrative and Office Support Print, scan, copy, file, and organize documents as needed. Assist with data entry, document preparation, office records, and daily administrative tasks. Help maintain organized office files, records, and important documents so information can be found quickly when needed. Support managers and team members with office tasks, forms, reports, and follow-up items. Maintain office supplies, track when items need to be ordered, and help keep the office clean, organized, and functional. Learn and follow established office routines while taking ownership of assigned responsibilities. 3. Excel, Reporting, and Documentation Create, update, and maintain Excel spreadsheets from scratch as needed. Prepare basic reports, lists, trackers, and organized summaries for management and team use. Enter and organize information accurately, with strong attention to detail. Help compile information in a clear, usable format for internal decision-making. Maintain accurate documentation and protect confidential company, customer, and employee information. 4. Accounting and Payment Support Assist with basic accounts payable and accounts receivable office support. Help organize invoices, customer statements, payment records, vendor information, and related documents. Support customer payment follow-up in a professional and respectful manner. Help track open items, payment questions, and related follow-up tasks. Work with the appropriate team members to keep accounting-related documents and information organized. 5. Recruiting and Scheduling Support Assist with applicant screening, candidate communication, and interview scheduling. Use SmartRecruiters or similar applicant tracking tools to help organize applicants and hiring follow-up. Help coordinate interview times, send follow-up messages, and keep recruiting information organized. Support managers with hiring-related communication and documentation as needed. 6. Communication and Follow-Up Follow up with team members on tasks, reminders, updates, and pending items. Make phone calls or send follow-up messages as requested. Help keep internal communication organized and aligned. Notice when something needs attention and communicate it clearly. Ask good questions, take notes, remember routines, and follow through on assigned tasks. 7. Deliveries, Mail, Errands, and Practical Office Tasks Receive and organize mail, documents, packages, and deliveries. Notify the appropriate person when deliveries, documents, or customer items arrive. Assist with occasional local errands, such as going to the bank, dropping off documents, or picking up office-related items. Occasionally handle packages, walk around the facility, and assist with practical hands-on office tasks as needed. 8. Brand Representation Uphold Bish Enterprises’ values and commitment to providing practical, innovative solutions to the agricultural industry. Represent the company in a professional, friendly, assertive, and respectful manner. Maintain a customer-focused attitude while working in a practical, family-owned, hands-on business environment. Required Qualifications High school diploma or GED. Previous office, receptionist, administrative assistant, front desk, customer service office, accounting support, or similar experience. Ability to answer phones confidently and communicate professionally with customers, vendors, visitors, and team members. Proficiency with Microsoft Excel, including creating spreadsheets from scratch, entering and organizing data accurately, and preparing basic reports. Comfortable using Microsoft Office, email, online tools, and standard office technology. Comfortable using standard office equipment such as phones, printers, scanners, copiers, and related office tools. Strong attention to detail and ability to complete tasks accurately. Ability to manage multiple small tasks throughout the day. Ability to learn quickly, ask good questions, take notes, remember routines, and become independent after training. Ability to follow established processes while also noticing problems and taking initiative when something needs attention. Reliable attendance and punctuality. Professional, friendly, and assertive communication style. Ability to maintain confidentiality and use good judgment. Valid driver’s license for occasional local errands. Strongly Preferred Qualifications At least 2 years of relevant office, administrative, receptionist, customer service office, accounting support, or similar experience. Experience with accounts payable, accounts receivable, invoices, customer statements, payment records, or customer payment follow-up. Experience creating reports, trackers, lists, or organized summaries in Excel. Experience with applicant tracking systems, SmartRecruiters, CRM systems, or similar online platforms. Experience scheduling interviews, appointments, meetings, or customer follow-ups. Experience working in an agriculture, manufacturing, equipment, parts, service, or family-owned business environment. Experience with QuickBooks, accounting software, ERP systems, CRM systems, or other business software. Preferred, But Not Required Basic bookkeeping or accounting knowledge. Customer account management experience. Recruiting or HR administrative support experience. Experience troubleshooting basic office equipment issues. Familiarity with agricultural equipment, parts, service departments, or shop/office environments. Job Type: Full Time On-site position Compensation: Wage range: $16.00 – $18.00 per hour, depending on experience Hours/Work Week: This is a full-time, on-site position based in Giltner, Nebraska. Standard hours are generally Monday–Friday, 8:00 AM–5:00 PM . During peak business seasons, especially harvest season from approximately June through early November , the schedule may increase to around 50 hours per week , with Saturdays required as needed . Occasional flexibility may be needed based on business needs, customer needs, inventory periods, planting/harvest activity, or other busy seasons. This is primarily an office position, but the role is not limited to sitting at a desk. The Office Assistant may occasionally need to: Handle mail, packages, documents, and office supplies. Walk around the office, shop, yard, or facility to deliver messages, documents, or items. Assist with deliveries, errands, filing, organizing, and practical office support tasks. Use office equipment such as phones, printers, scanners, copiers, and computers. Benefits & Advantages: Working at Bish is not just a job. It is an opportunity to develop your skills and further your career while working with a family-owned company in the agricultural equipment industry. Note: Some benefits are only available at full-time status. Health Insurance Options Health Insurance Savings Plan Options Dental Insurance Options Vision Insurance Options Disability Insurance Options Paid Holidays Paid Time Off Company Matched 401(k) Program Partner Discounts Small team environment Opportunity to learn and grow within the company Competitive advantages of working at Bish Enterprises: Competitive wage Benefits include PTO, 401(k), and more Work on the forefront of the agricultural industry Small team environment with a family-owned company Consistent variety of work Opportunity for growth Supportive, hands-on team environment As part of our hiring process, we ask all candidates to complete the form available at the link below. For a complete job description, please visit our website at About our Organization: Bish Enterprises is a family-owned and -operated business built on the vision of its founder, Harv Bish. Harv’s agricultural ingenuity dates back to 1957, when he patented a corn-sheller conversion for combines. Two decades later, in 1976, he officially founded Bish Enterprises in Giltner, Nebraska, to deliver innovative harvesting solutions to farmers. Today, under the leadership of third-generation owner Andrew Bish, our family works alongside a talented team of engineers, fabricators and field specialists to carry forward our founder’s spirit of ingenuity and farmer-first service. Our Mission is to empower farmers with high-performance agricultural equipment that maximizes yield, reduces waste and delivers lasting value. We innovate responsibly, build strong partnerships with growers and invest in rural communities to support long-term success.