Position Summary

The Facilities Assistant plays a key role in ensuring a clean, safe, organized, and efficient workplace environment. This position will work on site Monday-Friday from 12 to 5pm and will be responsible for supporting day-to-day facility operations, coordinating maintenance and repairs, maintaining office supplies and equipment, and providing general administrative and office support. The ideal candidate is service-oriented, detail-focused, and capable of managing multiple priorities while contributing to a positive experience for employees, visitors, and vendors.

What You Will Do

• Maintain office supply inventories and coordinate ordering to ensure adequate stock levels.
• Conduct routine inspections of office facilities and grounds to identify maintenance, safety, and operational needs.
• Coordinate with vendors and service providers to schedule repairs, preventive maintenance, and facility-related services.
• Maintain the cleanliness and organization of common areas, including kitchens, break rooms, conference rooms, and other shared spaces.
• Receive, sort, distribute, and ship mail and packages.
• Provide general administrative support and serve as backup reception coverage when needed.
• Perform local errands, deliveries, and other office support activities.
• Set up and break down meeting rooms and event spaces for company meetings, training sessions, and special events.
• Restore meeting and event spaces to their original configurations following use.
• Support facility operations at other company locations as needed through occasional travel.
• Coordinate routine maintenance, inspections, cleaning, and operational readiness of company vehicles.
• Maintain office equipment and specialized print-shop equipment, including laser cutters and 3D printers.
• Assist with printing, binding, and document production requests.
• Help ensure a positive workplace experience by providing responsive support to employees and visitors.

Required Qualifications

• High School diploma or equivalent.
• Valid driver's license and ability to lift up to 50 pounds.
• Experience in facilities, office support, administrative, or operations-related work.
• Basic knowledge of building systems and general facility maintenance.
• Proficiency with computers and standard office software.
• Strong communication, customer service, and organizational skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Detail-oriented with the ability to work independently and use sound judgment.
• Visa sponsorship is not offered for this position, including temporary visas such as E, F-1 (including OPT and CPT), TN, J, H-1B, or those who need employment-based visa sponsorship now or in the future.

Preferred Qualifications

• Previous experience in facilities, office operations, property maintenance, or workplace services.
• Experience coordinating vendors, contractors, or external service providers.
• Familiarity with inventory management and supply ordering processes.
• Experience supporting company meetings, events, or workplace programs.
• Knowledge of custodial practices and facility maintenance coordination.
• Experience maintaining fleet vehicles or coordinating vehicle service schedules.
• Familiarity with print production equipment, including large-format printers, laser cutters, or 3D printers.
• Demonstrated ability to prioritize competing demands in a fast-paced environment.